REPORT WRITING?

RE

PORT

AGAIN

PLACE

TYPES OF REPORT

Mark SheetReport CardAssessment CardMedical Report

Health Report

…and various others

REPORT …for you

DECISIONSGROWTHFUTURE

REPORT …definitions

A report is a formal communication written for a specific purpose; it includes a description of procedures followed for collection and analysis of data, their significance, the conclusions drawn from them, and recommendations, if required.

R C Sharma, Krishna Mohan, Business Correspondence and Report Writing, Mc Graw Hill, India, 2011, Fourth Edition, p. 178.

Report is a document with a description of past and a prescription for future.

- Sumangal Haldar

REPORT …features

Ori

en

tati

on

Formal

Factual

 When we say formal it means something serious and important. We don’t write a formal report with our whimsical flow of mind. It is not about our free-flow of ideas. It has certain rules and prescriptions that are meant to be followed. These rules vary from organization to organization

A report consists of data derived from various ideas, facts and figures. This data is analysed in a particular way so as to get to the depth of any matter. Before this analysis comes the collection of data and this has to be factual. If this data is not factual the report cannot be formal.

REPORT …features

Sp

ecifi

cit

y

Purpose

Audience

Why am I writing this report?

Who will read my report?

REPORT …structure

Front Matter

Main Body

Back Matter

1. Cover or Title Fly

2. Frontispiece

3. Title Page

4. Copyright notice

5. Forwarding Letter

6. Preface

7. Acknowledgements

8. Table of Contents

9. Abstract or Summary

1. Appendices

2. Index

3. Glossary

4. Bibliography

THANK YOU

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Sumangal Haldareditor.genesis@gmail.com