PERMIKA MONTREAL

2013-

2014

REPORT

Contents Opening Words ............................................................................................................................................. 2

I. Highlights PERMIKA Montreal............................................................................................................... 3

I.a History of PERMIKA Montreal ............................................................................................................... 3

I.b AD/ART .............................................................................................................................................. 3

I.c Procedure of Election ............................................................................................................................ 3

I.d Logo ................................................................................................................................................... 4

II. PERMIKA MONTREAL ............................................................................................................................ 4

II.a Objective ........................................................................................................................................... 4

II.b Organization structure ...................................................................................................................... 4

II.c Programs ........................................................................................................................................... 5

II.e Finance .............................................................................................................................................. 9

II.f Social media .................................................................................................................................... 10

II.g PERMIKA Conference ...................................................................................................................... 10

II.h Cooperation with other organizations, and PPI PERMIKA World ................................................... 11

Opening Words

Praise the presence of Almighty God, PERMIKA Montreal 2013-2014 has

completed the duties for the past year. Our journey began on January 19, 2013.

Many of valuable experiences can’t be replaced. The report of PERMIKA

Montreal 2013-2014 is intended to provide an explanation of the programs that we

have done.

Indonesian students’ motivation in Montreal can’t be seen with one eye. The

active role in the organization and simultaneously studying to gain more

knowledge are not small responsibility. We’re here not only as a student, but also

as a delegation of Indonesia in each school. In the international community, we are

the representative of Indonesia wherever we are.

Finally, please allow the executive of PERMIKA Montreal to provide its

report for period 2013-2014. Thank you for your help and cooperation that has

been provided directly and indirectly from various parties. Hopefully PERMIKA

Montreal will continue to contribute and share the dream of all Indonesians to be

successful in the international level.

Montreal, January 2014

By the name of Executive PERMIKA Montreal 2013-2014

Raka Katon Kharinda Zahrah

Irfani Ausri Rachel Suliono

Chyntia Sari Haqeem Sapuan

Kara Katon Bariqi Setijoso

I. Highlights PERMIKA Montreal

I.a History of PERMIKA Montreal

PERMIKA Montreal was founded on February 21, 1990 by the Master and

PHD students who receive scholarships. Most of the students were studying at

McGill University. For nearly 23 years, PERMIKA Montreal does not always

active due to the limited number of students. The many students start to come to

Montreal again starting 2009. But unlike the previous years, these Indonesian

students are relatively younger (high school students, college students, and

university students). Just before 2009, PERMIKA didn’t have many students. In

the middle of winter in 2011, the revival PERMIKA Montreal and officially have

new executives. Haris Aryo Bestowo was elected as the president and

accompanied by Cynthia Sari, Danan Wicaksono, Kharinda Zahra and Kara Katon

as the core team. Fataruddin Rifai, former chairman PERMIKA Montreal, acted as

mentor of PERMIKA Montreal. From the beginning he helped us in many ways

regarding PERMIKA. After 2011, Montreal PERMIKA contributes actively in

Montreal.

I.b AD/ART

Refers to the reference

I.c Procedure of Election

Over the last three years, the election is done democratic. Prospective

executive can be nominated or nominate themselves. If nominated, the nominated

student can accept or reject the nomination. For prospective president, he/she will

be asked to provide the speech. Prospective executives are selected by the member

through the voting. The most voted student will become the executives. For the

position of president and vice president, the most voted student becomes the

president and second highest voted became vice president.

I.d Logo

PERMIKA Montreal updated its logo in 2011. Combining the idea of an

eagle, shield, puppet (wayang), and Canada produce a logo that is simple and very

meaningful.

• Eagle represents strength, grandeur and glory.

• The shield symbolizes the defense

• Puppet (wayang) is one of the typical Indonesian cultures

• Canada is the country of residence of the student organization

When combined, it means showing the splendour and glory of Indonesia in

academic and social life at the international level as well as to spread the

Indonesian culture in Canada.

II. PERMIKA MONTREAL

II.a Objective

The executives of PERMIKA Montreal discussed the organization's goals

for the coming year at the first meeting. Objective is a temporary purpose and

different for period. For the period 2013-2014, we give emphasis on the external

field by working with other organizations including the OISAA, PPI country, PPI

branch and other branches. We also want to strengthen the friendship of fellow

Indonesian students in Montreal.

II.b Organization structure

PERMIKA Montreal holds the election on an annual basis. In the last 3

years, elections took place in January. Here is the list of the executive period 2013-

2014:

President: Raka Katon

Vice President: Kharinda Zahrah

Secretary: Irfani Ausri

VP Finance: Rachel Suliono

VP Event: Chyntia Saru

VP Event: Haqeem Sapuan

VP Media: Kara Katon

VP Logistic & Transportation: Bariqi Setijoso

The meetings happened once a week from January to September. The

meeting is led by the president. Vice president leads the meeting if the president

can’t be present. Meeting is usually located in downtown Montreal. The meeting

minutes is written by the secretary. The meeting can also be done online through

skype. This occurs when all executives can’t adjust the time with each other but

must holds a meeting.

E-mail PERMIKA Montreal is domiciled in google domain. To provide

convenience, a document of organization is saved through Google Drive (online

file-sharing). All execs have an access to related documents easily. PERMIKA

Montreal has already been using Google Drive service since 2007. Therefore, the

previous documents from 2007 are available as reference.

II.c Programs

January

19 : PERMIKA Montreal 2013-2014 start their duty.

25 : PPI for Indonesia : PERMIKA Montreal participates in activities organized

by the OISAA. The event aims to raise funds for flood victims in Jakarta. During

the 2 weeks, we have managed to raise $ 127 Canadian dollars. Then these money

are sent to the OISAA which cooperate with the Indonesian Red Cross.

28 : Social Media : On this day PERMIKA Montreal get 100 like on facebook!

This is one of our ways to communicate with Indonesia students and also those

who are interested in Indonesian culture. Not only that, we also can promote our

program, information, and activities.

30 : Anti - Bullying : PERMIKA Montreal participated in another fundraising

organized by the PAIX Project. PAIX Project is an organization that promotes anti-

bullying through activities such as art workshops, presentations, exchange life

experiences, and exhibits. This time, it is located at Gado - Gado Restaurant from

12:00 to 14:30. PAIX project obtains donations through a silent auction in the form

of art (batik, painting, batik and fabric cards), and ticket sales.

http://peaceloveandhopeproject.blogspot.ca/

February

3 : Anniversary : 23 Years of Anniversary of the Montreal PERMIKA. And we

hold a photo shoot session for the executives in Jean Drapeau near the river in

early February. This activity aims to recognize and strengthen relationships with

one and another.

10 : Social Media : PERMIKA Montreal launches another form of social media

such as wordpress, twitter, tumblr and youtube.

March

16 : SEA Night : PERMIKA Montreal participates in the annual South East Asian

Night hosted by MASSA (Malaysian and Singaporean Student Association)

McGill . We sell food and also demonstrate traditional dances and fashion shows

with traditional clothing. In the food both, Syiar Montreal and ACIQ also

participate to help us out with cooking and selling the foods. We also create

volunteer system so that those who are required to take the volunteer program can

gain valuable experience with us.

April

9 : Fisherman Day : an event to establish friendship among students in Montreal .

Take a moment and relax before final exams. April 9 is the fisherman day, so we

provide a lunch with seafood as the theme. The end of event, we play games and

take pictures together. On this occasion, our friends from Ottawa PERMIKA also

join us.

20 : Concert de Gamelan : Giri Kedaton is a group that gives its dedication on

Balinese culture. They play music and dance Balinese. Some execs of PERMIKA

Montreal are also a Balinese dancer in Giri Kedaton.

May

3-4 : National Conference PERMIKA I: PERMIKA Montreal acts as the

coordinator which responsible for preparing the event. The event is attended by

representatives 8 PERMIKA branches. PPI Coordinator Europe and America and

Vice President of Canada World Youth come as guest speaker and accompanied by

Indonesian Ambassador.

26 : Day Museum : The government of Montreal gives free to enter the museum.

We use this opportunity to make a visit to the museum and broaden our knowledge

at the same time. We visited museum Architects and Frontenac.

June

2 : Social Media : PERMIKA Montreal broke the record again on facebook after

getting 200 likes! PERMIKA Montreal is getting known by the world.

15 : Indonesia Festival : PERMIKA Montreal goes to the Embassy to sell food at

the Indonesia Festival which is organized by the DWP. The focus of our sales is in

the form of snacks and drinks.

July

1 : Canada Day Parade : Every country gives representation to enliven the

Canada Day parade . Canada is a country that has majority foreign population. We

show our traditional dances in downtown Montreal. This is a joint event by

Embassy of Indonesia, ACIQ, PERMIKA Montreal and PERMIKA Ottawa.

August

6 : Student Guide : PERMIKA Montreal launches the Student Guide which is

aimed at students who are interested in learning or want to find about life in

Montreal. We split into 3 stage process (content, merging, and design). Each

member get a chance to participate.

September

14 : Aloen - Aloen Indonesia : It is the largest event and also grand closing event

of PERMIKA Montreal 2013-2014 . This event is held in Ballroom, McGill

University. PERMIKA Montreal’s First Indonesian cultural events supported by

the society Indonesian organizations in Montreal, restaurant in Montreal, and other

parties. Food is available before the show begins cultures. We also include the

workshop during the serving of the food. It records 285 visitors and 50 volunteers.

October

Break

November

1 : Study Abroad Guide II : PERMIKA Montreal works together along with PPI

Regional Europe and America to write in the guide. This book is aimed for those

who are interested to study in region of Europe and America. There are 6 PPI

involves in the making of this guide.

December

Break

January

8 : The election of period 2014-2015 : This is the time when new executives run

the PERMIKA Montreal 2014-2015.

II.e Finance

Financial PERMIKA Montreal is managed by VP Finance. There are three people

who have access to PERMIKA Montreal’s account, the president, vice president,

and VP Finance. We deposit our money in the Royal Bank of Canada (RBC). The

main income of the previous two years came from SEA Night event. As for this

year, we earn more money through Aloen Aloen Indonesia. Donations of all parties

is also one of the financial support of the PERMIKA Montreal. Total savings at the

end of the period 2013-2014 of approximately CAD $ 1800.

II.f Social media

Finding information and contact PERMIKA Montreal online is very easy.

Permika-montreal.tk website and facebook page has been used since 2011.

Facebook page has 320 followers as of 08 January. This figure is very much when

compared to the initial period where it has only 72 followers. Along with the

development of technology, PERMIKA Montreal has some of the newly launched

social media this year such as youtube, wordpress, twitter and tumblr. The

following list of social media:

• www.permika-montreal.tk

• https://www.facebook.com/permikamontreal

• https twitter.com permikamtl

• permikamontreal.wordpress.com

• permikamontreal.tumblr.com/

• http://www.youtube.com/channel/UCoTbf5aMrZA3RnakY1bY2Sw

These are the 2 officials e-mail:

• permikamtl@gmail.com

• Permikamtlexternal@gmail.com

II.g PERMIKA Conference

PERMIKA Montreal became a pioneer in the history PERMIKA. The idea is one

of the main goals PERMIKA Montreal started at the first meeting. Raka is also

actively involved in the PPI London, Birmingham and share its experience.

Combine with the idea of a conference initiated by Kharin where she had attended

a conference at Queen's University. Full support by the execs PERMIKA Montreal,

gave a positive thing for going along towards common goal of creating a state of

PPI. Irfani proposed the idea to provide a summary of the results of the general

meeting PERMIKA . Cynthia and Haqeem work together to prepare the details of

the event and the need for additional facilities. Rachel has responsibility for

leading the session . Kara made a video documentation . Bariqi takes care of the

details of transport . As a coordinator, we are responsible for planning of event. At

that time there were only two branches that can be reached PERMIKA, PERMIKA

Calgary and Toronto. In the proses, we managed to contact PERMIKA other

branches. 8 branches and PERMIKA representatives attend the annual conference

of the National PERMIKA which was held at the Embassy of Indonesia, Ottawa .

This results in a conference coordinator for three regions of the country , Iman ,

Fawzi , Mich. , and is supported by a core team Irfani , Pipin and Ben . And has

prepared a work program with AD / ART , websites , newsletters , and a talent

show . Until now there is still no exact clarity after the conference.

II.h Cooperation with other organizations, and PPI PERMIKA World

PERMIKA Montreal also works with other parties. SEA Night is an annual event

in collaboration with MASS McGill (Malayasian and Singaporean Student

Association). Organization of Indonesia and Malaysia-Singapore have coexisted

harmoniously in Montreal. Syiar Montreal and ACIQ hands in hand to fully

support the work program of each other. PERMIKA Montreal also has made

several joint events with other PERMIKA. PERMIKA Montreal fully supports the

work program of OISAA. Some of the activities are donation for victims of natural

disasters and also study guide. Embassy of Indonesia also supports PERMIKA

Montreal.