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#C14LV REMINDER Check in on the COLLABORATE mobile app #C14LV A Hitchhikers Guide to Oracle Report Manager in R12 Prepared by: Prithis Das Dynamique Solutions LLC Session ID#: 13976

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A deep dive into the Report Manager functionality of Oracle EBS R12

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Page 1: Report Manager in Oracle EBS R12

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REMINDER

Check in on the COLLABORATE mobile app

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A Hitchhikers Guide toOracle Report Manager in R12

Prepared by:Prithis DasDynamique Solutions LLC

Session ID#: 13976

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Presenter’s background

■ Over 18 years in the Oracle EBS sphere■ Over 22 years of business process improvement experience■ Consulting experience with Big 5 and other major

organizations■ Oracle Certified Specialist in General Ledger■ Chartered Accountant and Management Accountant from

India■ Authored and presented papers on SLA, Web ADI, Reports

Manager at several OAUG and local events■ Currently on a major R12 upgrade■ Contact:

▪ Cell: 630.3649457

▪ Email: [email protected]

▪ Web: Dynamiquesolutionsllc.com

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Agenda

■ Objectives■ Case Study Company Background■ Reporting background■ Report Manager features■ What Report Manager does not do■ Setup Considerations■ Quick Tutorial■ Security in Oracle Report Manager■ Using Report Manager – Tips■ Using Report Manager – Tricks■ Traps■ Lessons learned

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■ Provide useful information for R12 implementation teams for implementation of Oracle General Ledger, Financial Statement Generator and Report Manager

■ Inform users about new R12 Report Manager features■ Help avoid potential pitfalls using actual experience from

implementing Report Manager

Objectives

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■ Auto Salvage Company■ New implementation of R12 ■ Started April 2007 with very early releases of R12■ General Ledger, Payables, Assets, Cash Management,

Advanced Global Intercompany System■ 120+ Legal Entities■ Six regional accounting centers■ Complex reporting requirements■ 400+ legacy reports using best-of-breed reporting tool

Case Study Company Background

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■ Complex reporting requirements■ 400+ legacy financial reports using dedicated reporting tool■ Typical Trial Balance took over 15 minutes to generate■ Legacy Reports in Excel, and included publishing features

such as fonts, bold and underlining■ Lack of security – Users were able to access all reports

across legal entities

Reporting Background

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■ Report Manager is an integral part of Oracle EBS■ Assumes implementation of Oracle General Ledger

incorporating Financial Statement Generator (FSG)■ Provides an online repository to store and access financial

reports■ Personalized look and feel on financial reports■ Reports can be submitted and accessed through Web

browser. Users can be given access to Report Manager only without the need to open up Java forms.

■ Incorporates security rules to restrict access to published content

Report Manager features

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What Report Manager does not do

■ You cannot create FSG components (Row Sets, Column Sets etc) in Report Manager. These will need to be created through standard FSG

■ Excel outputs from Report Manager will not incorporate Excel formulas

■ Excel templates do not save all formatting options■ Works well with FSG reports. However Standard reports in

Oracle will have formatting issues

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Setup Considerations

■ Patchset level – Metalink 726958.1 (15 Jan 2014)■ Check for latest before implementation

▪ Release 12.2 (R12.FRM.C patches)

▪ Release 12.1.3 (R12.FRM.B patches)

▪ Release 12.0 (R12.FRM.A)

▪ Release 11i (FRM.H)

■ Note 1077728.1 : Report Manager users must use Internet Explorer for full functionality

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Setup Considerations

■ Report Manager uses Self Service Workflow Applications■ Report Manager requires the BNE platform used by Web ADI■ Functional Dependencies

▪ FSGs should have been defined in GL

▪ Standard reports should be assigned to Request Group assigned to the Report Manager

■ Custom menu and responsibility for Report Manager■ Browser and Excel settings■ Seeded template vs Custom templates

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Custom menu and responsibility

■ Pre-defined menus for Report Manager are not complete▪ “FRM_SECURITY_MENU” menu is pre-defined but not

adequate

■ Need to define/assign additional functions to custom menu (or the GL_SUPERUSER” menu:▪ Financial Report Template Editor

▪ Financial Report Submission

▪ Standard Report Submission

▪ Variable Report Submission

▪ Repository Management

▪ Report Set Publish

▪ Request Set Publish

▪ Request View

▪ Security Workbench

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Custom menu and responsibility

■ To enable Drilldown you must also assign the following functions to the custom menu ▪ Account Analysis and Drilldown (Search Page)

▪ Account Analysis and Drilldown (Product Branding)

▪ FSG Drilldown: Launch Page

▪ FSG Drilldown: Select Content Set Rows

▪ FSG Drilldown: Effective Range Selection Page

▪ FSG Drilldown: Balance Inquiry Page

■ For each of them choose the Function Name value without "_G"

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Custom menu and responsibility

■ Create custom menu for Report Manager▪ System Administrator > Application > Menu

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Custom menu and responsibility

■ Add this menu as a sub-menu to the GL_SUPERUSER responsibility or a custom responsibility

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Browser and Excel Settings

■ Works with Internet Explorer, Firefox, Netscape▪ See Metalink 389422.1 for latest browser requirements

■ Internet Explorer Settings▪ Navigate to Tools -> Internet Options and choose the Security

tab

▪ Select Local Intranet and choose the Custom Level button.

▪ Set the following option to Prompt.— Initialize and script Active X controls not marked as safe

■ Excel Settings▪ Open Excel, Go to Tools -> Macro -> Security -> Trusted

Sources

▪ Check the "Trust access to Visual Basic Project“

■ Incorrect settings will lead to error

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Quick Tutorial

■ Create a Template■ Submit a single FSG report■ Monitor Request and View Output■ Submit a Request Set

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Quick Tutorial

■ Create a Custom Template▪ Select Financial Report Template Editor

▪ Select a Report, Select Excel Template Editor, Click on Create

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Quick Tutorial

■ Create a Template▪ Confirm ActiveX control interaction by clicking on Yes, if

prompted

Excel template gets created with FSG components

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Quick Tutorial

■ Create a Template▪ Personalize template with fonts, graphics etc, then upload to

Oracle

Use Oracle menu to upload modified template to Oracle

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Quick Tutorial

■ Create a Template▪ Name the template, select Drill option, Upload.

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Quick Tutorial

■ Create a Template▪ Name the template, select Drill option, Upload.

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Quick Tutorial

■ Run a Report▪ Select Financial Report Submission

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Quick Tutorial

■ Run a Report▪ Select the new template, add parameters, Submit.

Select your template

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Quick Tutorial

■ Run a Report▪ Monitor Requests, View Output

View Output

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Quick Tutorial

■ Run a Report▪ Publish Report in Excel

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Quick Tutorial

■ Financial Report drilldown▪ Double-click on an amount in the report to view the details of

transactions totaling the amount displayed

▪ Can update some of the drilldown parameters, if desired

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Quick Tutorial

■ Reports Repository▪ All reports submitted through Report Manager are stored in the

reports repository

▪ Allows an organization to:— Organize and view completed reports

— Update publishing and security options for completed reports

— Archive and delete reports

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Quick Tutorial

■ Reports Repository menu opens the Repository

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Security in Report Manager■ Report Manager offers 4 security options:

▪ No Security— Individual user access to reports is determined by assigned

responsibility

▪ Flexfield Value Security— Standard flexfield value security (GL Security Rules or Data Access

Sets) is attached to a responsibility and applied to publishing and viewing financial reports

▪ User to Value Security— Security can be defined in Oracle Report Manager to control access

to secured financial reports

▪ PL/SQL Based Security— Create and apply custom security suited to an organization’s specific

needs

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Using Report Manager – Tips

■ Create and Test your financial report on standard FSG, and then publish the report using Report Manager

■ Do not waste time over column heading formatting in Apps■ Use the Generic FSG template wherever possible. If you use

custom templates, each template is associated with a single report

■ Report Set considerations▪ Report Sets can only be submitted through standard FSG

submission

▪ Responsibility submitting Report Set must be the same that is publishing it

■ Use Repository Maintenance to avoid tablespace issues▪ Apply Patch first (Metalink 803014.1)

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Using Report Manager – Tricks

■ Use Report Manager templates directly from FSG submission▪ Users are familiar with the Request submission functionality

■ Schedule your month-end reports to publish automatically▪ Use standard scheduling functionality

■ Store Excel settings on custom Excel templates▪ Cell background color

▪ Cell / Text font

▪ Cell alignment

▪ Cell Border

▪ Cell Merge

▪ Underline

▪ Page Settings:— a. Orientation (Portrait / Landscape)

— b. Paper Size

— c. Width of Page

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Using Report Manager – Tricks (contd.)

■ Display the Description column in the middle of the report

Description column in the middle of a wide report

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Using Report Manager – Tricks (contd.)■ Display the Description column in the middle of the report

▪ Create a Custom Template

▪ Use the Menu (Oracle > FSG Template > Move Line Items Right)

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Using Report Manager – Tricks (contd.)■ Use Report Manager templates directly from FSG submission

Before submission, select a template, and set Format = EXCEL. View Output will open the output in Excel, using the template

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Using Report Manager – Tricks (contd.)

■ Use Report Manager templates directly from FSG submission▪ Use XML Publisher Responsibility

▪ Copy the “Generic FSG Template”, update the Data Definition to “FSGXML program”. Attach custom template file if required.

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Traps

■ Repository Maintenance could lead to disappearing menus▪ Patch 6884665 if on R 11i

▪ Patch 6884280 if on R 12 (Metalink 803014.1)

■ Can submit Report Set only from Java form▪ Need to update Output Option to XML for each report

■ Mix-up of Request Set submission vs Report Set submission menu items▪ “Report Set” on Java form, but “Request Set” in Report Manager

■ Printing XML file if Profile Option Number of Copies is set to 1▪ Metalink 748037.1 workaround is to attach dummy printer to

RGRARG

■ Significant impact on Database size due to XML outputs■ Does not use Definition Access Sets functionality■ Report Manager output ignores Display Sets

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Traps (contd.)

■ Repository Maintenance could lead to disappearing menus▪ Patch 6884665 if on R 11i

▪ Patch 6884280 if on R 12

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Traps (contd.)

■ Can submit Report Set only from Java form▪ You cannot submit a Report Set directly from Report Manager

▪ Also, need to update Output Option to XML for each report

■ You can, however, publish a Report Set from Report Manager

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Traps (contd.)

■ Mix-up of Request Set submission vs Report Set submission menu items in earlier releases of R12▪ The menu labeled “Request Set Publish” publishes Report Sets

▪ The menu labeled “Report Set Publish” publishes Request Sets

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Traps (contd.)

■ Printing XML file if Profile Option Number of Copies is set to 1▪ Metalink 748037.1 workaround is to attach dummy printer to

RGRARG

▪ However, workaround will lead to using Reprint for regular reports

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Lessons learned

■ Need to be on at least 12.0.4 or later for minimal issues■ Web interface can have a learning curve■ Use Report Manager selectively for upper management

reports. Operational reports are efficiently done through standard FSG submission with text output

■ Use Repository Maintenance frequently – move critical reports to network drives

■ Longer than usual turnaround time on SRs

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A Hitchhikers Guide toOracle Report Manager in R12

[email protected]

Cell630.3649457

WebsiteDynamiquesolutionsllc.com

Additional questions?

Q & A

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