Renovation &

Expansion

Design Phase

PALM COAST COMMUNITY CENTER

Where we wereWhere we are Where we are headingAction ItemsNext Steps

OVERVIEW

City Council Vision: “To be recognized as one of Florida’s premier cities in which to l ive, work and play”

Prosperity 2021 - Parkway East Master Plan (2011) – Neighborhood targeted for revitalization. Public input supported revitalization and continued use of the Community Center as a recreational amenity

Strategic Action Plan: Goal 5 “To enhance the quality of l ife for citizens by providing safe, aff ordable and enjoyable options for cultural, education, recreational and leisure-time events.” Performance Measure – Complete the Community Center

Concept Plan

Brand Message – Recreation and recreational facilities are a key component of the City Brand.

WHERE WE WEREBACKGROUND

ITT Built Community Center in 1975-77 1970 Population: 4,400

(County) 1980 Population: 10,900

(County)

Transferred to City in 1999/2000 1999 Population: 32,700 (City)

Stil l one & only Community Center 2013 Population: 77,000 (City)

WHERE WE WEREHISTORY

WHERE WE ARE

Pa lm Coast C i ty Counc i l Ci ty Depar tments Turn ing Po int Communi ty Church Pa lm Coast Garden C lub F lag le r County Schoo l Board F lag le r County Superv i sor o f E lec t ions Pa lm Coast H i s tor i ca l Soc ie ty F lag le r County Democrat i c C lub Pa lm Coast L i t t l e League Alcoho l i cs Anonymous F lag Footba l l 4 Fun Pa lm Coast Republ i can C lub F lag le r Humane Soc ie ty Pa lm Coast Math & Reading Center Gi r l Scouts o f Gateway Counc i l F lag le r Spor t and Conservat ion Assoc ia t ion Ci ty L i tes , Inc . F lag le r Gun & Archery C lub NA ACP-ACT-SO A ARP Tax A ide Vivo Tours Harbor C lub Owners Assoc ia t ion Inc . L i fe L ine Screen ing Pet ros Esta te &

Ret i rement P lann ing Rona ld Reagan Republ i cans Assembl ies o f FL My Sa fe & Sound Home Inc .

PDA of F lor ida Tour i s t Deve lopment Counc i l Hal i fax Chr i s t ian Communi ty Church Le i sure Serv ices Adv isory Board PLDRB Kemper Spor ts Management Por tuguese SDA Church o f Pa lm Coast F lag le r Audubon Soc ie ty A ARP Dr iver Sa fety Lat inos Un idos C lub Pa lm Coast Bus iness Ass i s tance Center F lag le r Orch id Soc ie ty Wel lness w i th Chr i ssy People Who Need People Phi l ipp ine Amer ican Assoc ia t ion F lag le r County Sher iff ’s Offi ce F lor ida Recreat ion & Park Assoc ia t ion Fr iends o f Gamble Rogers Sta te Park Parkv iew Bapt i s t Church ARC of F lag le r County HAS-UWC, Inc . Pine Lakes Board Meet ing Weddings Par t ies And many others . . .

WHERE WE AREROOM RESERVATIONS

WHERE WE AREROOM RESERVATIONS

FY2012 FY2013 FY20140

100

200

300

400

500

600

700

800

900

1000

459 509

407

Projected814

ADA (Americans with Disabilities Act) Deficiencies: inaccessible restrooms, kitchen, water

fountains and sinksFunctionality

Inadequate storage Limited space Inadequate parking Lacks Identity Does not meet community expectations Does not meet demand of the community

Maintenance Roof leaks HVAC effi ciency Sewer backups in restrooms

WHERE WE ARECURRENT ISSUES

Meet ADA regulations and providing a space that allows people of all abilities to fully utilize

Continue to serve as Recreation and Social Focal Point of Community

Serve as a Visitor Center (easily accessible from I-95, less than a mile from the exit)

Serve as a trail head for Linear Park Trail and trail network

Increase programming opportunities through partnerships, agreements, rentals, staff

Accommodate resident requests for a larger venue for parties etc. (seating capacity more than 125)

Provide for a Historical Society display area

WHERE WE ARE HEADINGVISION FOR THE FUTURE

Completed Community Center Concept PlanAugust 2013 - Engaged VOA & Associated/Little John Engineering

December 2013 – Concept plan presented to City Council Proceeded with RFQ for Design Services Proceeded with RFQ for Construction Management Services Proceeded with development of Letter of Intent

WHERE WE WEREAS A RESULT…

Design Phase - FY 2014 Budget $430,000 allocated for Community Center Design

Services Allow for Phased Construction depending upon

Funding Availability

Construction PhaseFunded through 5-Year CIP

WHERE WE ARE HEADINGDESIGN AND CONSTRUCTION

5 YEAR CIP

Renovation &

Expansion

Design Phase

ACTION ITEMSARCHITECTURAL DESIGN CONTRACT

CONSTRUCTION MANAGEMENT CONTRACTLETTER OF INTENT

RFQ-CD-CM-14-01 Architectural Services for Community Center Renovation and Expansion CCNA Process (Consultant’s Competitive Negotiations Act) 7 Qualification Packages were Received VOA Associates, Inc. was the top-ranked firm

Fee for Services Design Phase = $384,836 (FY2014) Construction Phase = $164,120 (FY2015)

LEED Certification = $28,000 Construction Administration = $106,720 Allowance – Exhibit/Display = $29,400

ACTION ITEMSARCHITECTURAL SERVICES

CONTRACT

RFQ-CD-CM-14-02 Community Center Renovation & Expansion CCNA Process (Consultant’s Competitive Negotiations Act) 6 Qualification Packages were Received

Ajax Building Corporation was the top-ranked fi rmFee for Services

Pre-Construction Phase Services = Lump Sum $43,285 Cost estimate for entire project Guaranteed Maximum Price for Phase I established during

design Construction Phase Services = 5% of construction costs

CONSTRUCTION MANAGEMENT CONTRACT AT RISK

The parties propose that the City lease the Premises, when and if constructed, to Palm Coast Duplicate Bridge Club, Inc., (“Club”), to allow Club to conduct bridge club activities

Lease term - not to exceed 30 yearsMaximum of 36 hours per weekMonthly Rent calculated with the following factors:

Hours/week Standard Rate with volume discount Lease Term Pre-Payment

Monthly fee will increase 2% annually on October 1Outline of Other General Lease TermsFormal Lease Agreement at Start of Phase 1

Construction

LETTER OF INTENTWITH BRIDGE CLUB

RENT ANALYSIS

Net Rack Rate DiscountHoury Room Rental Fee $12.00 $15.00 20% Up Front Payment $250,000.00

Hours per day 6 Lease term in Years 30

Days per week 6 Rate of Return 3%

Rent per Week $432.00 Calculated Equivalent $12,755.00annual payment

Weeks per Year 50Equivalent monthly payment $1,063.00

Rent per Year $21,600.00

Avg Rent per month Rounded $1,800.00

Average Rent per month from above $1,800.00

Less: Monthly amount for up from payment -$1,063.00

Additional amount due per month $737.00

Renovation &

Expansion

Design Phase

NEXT STEPS

City Council Consideration (May 2014) Architectural Design Contract Construction Management Contract Letter of Intent with Bridge Club

City Council Presentation (Aug/Sept 2014) Preliminary Design Layout and Elevations

City Council Consideration (Early 2015) Establish Guaranteed Maximum Price for Phase I Rental & Lease Agreement(s) with Private Partner(s)

NEXT STEPS