renew license or registration application

WORK INSTRUCTION Page: 1 of 40

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ROS Renew License or Registration application

Transaction Overview

What

To submit renewal of license or registration application.

When

Perform this to apply for renewal of PETRONAS ROS license/registration.

Menu Path

https://supplier-registration.petronas.com.my/

Roles

Vendor

Helpful Hints

R Required field entry O Optional field entry C Conditional field entry



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1. Go to https://supplier-selfservice.petronas.com.my/ and login using supplier user ID and

password.

2. Click on “Registration of Supplier” tab.

https://supplier-selfservice.petronas.com.my/


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3. Scroll down to Application Request menu and click . Renew License or

Registration application can only be triggered 4 months before license expiry date.

4. In Company screen, enter the following:

Field R/O/C Description

Company Name R Example: NEW15-K SDN BHD

Previously Known As O Example: NEW15

Date Incorporated R Example: 01/11/2001

SSM Form 9/Form A R SSM Form 9/Form A attachment


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SSM Form 13 O SSM Form 13 attachment

Registered Address 1 R Example: 123 LORONG ROS

Registered Address 2 O Example: JALAN ROS

Town R Example: AMPANG

Postcode R Example: 51011

State R Example: KUALA LUMPUR

5. To attach file from PC. Click on button, then select the file to attach.

6. After selecting file, click on button to upload attachment. Notice that file is saved on

screen. Click on checkbox to copy Registered Address to Business

Address.

7. All files attached will be available in , which can be selected later.


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8. To attach files from Master, click on , then choose file by clicking on filename to

attach.

9. Enter the following:


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License Registration Focal Person

R Example: ROSLI

License Registration Focal Person Email

R Example: [email protected]

Telephone No(1) R Example: 03-99999999

Fax No. R Example: 03-99999998

MD/CEO/COO Name R Example: AHMAD

MD/CEO/COO Email R Example: [email protected]

eProc Focal Person Name R Example: RIDZUAN

eProc Focal Person Email R Example: [email protected]

Finance Focal Person Name R Example: LILY

Finance Focal Person Email R Example: [email protected]

GST Registration No. O Example: 1123777881919

GST Registration Certificate attachment

C If GST Registration No. is filled, GST Registration Certificate is mandatory

Company Website O Example: www.yahoo.com

Nature of Business R Example: PRIVATE LIMITED/SDN. BHD

HSE Policy O HSE Policy attachment

10. Click on to proceed to next screen. Attach “Company Organisation Chart”. Click on

button to add new employees.

11. Enter the following, then click on to add new employees experience and certifications

http://www.yahoo.com/


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Employee ID Type R Choose from dropdown

Employee ID R Example: 783002-04-2233

Employee Name R Example: ALI

Citizenship R Example: MALAYSIAN

Position R Example: MANAGER

Management Team O Mark X

Top Management O Mark X

Principal Employees/Others O Mark X

Status R Choose from dropdown

Qualification R Example: DEGREE

Years of Experience R Example: 10

12. In Experiences, enter the following, then click :


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Experience R Example: VESSEL MAINTENANCE

Start Date R Choose from calendar

End Date R Choose from calendar


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13. In Certification, enter the following, then click :


Certification O To key-in the certification as required by the MTR Example: IMM for Blaster and Painter

Attachment C When Certification field is filled, Attachment is mandatory. Example: IMM for Blaster and Painter.pdf attachment

14. Click


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15. In Employee summary screen, enter “Total No of Employees” for respective columns. Then

click .

16. In Shareholder summary screen, enter the following:


Authorized Capital (RM) R Example: 120000

No of Preference Shares O Example: 1

Nominal Value of Preference Shares (RM)

O Example: 1

No of Ordinary Shares/Capital R Example: 100000


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Form of Annual Report (FOAR) attachment

C If current date more than 18 months from Date Incorporated, FOAR is mandatory

Form 24 attachment C If current date less than 18 months from Date Incorporated, Form 24 is mandatory. Hover "Form 24 is required for companies incorporated less than 18 months or Form 24 issued after FOAR date"

Form 32A attachment C Hover "Form 32A is required if issued after FOAR date"

Form 49 attachment C If current date less than 18 months from Date Incorporated, Form 49 is mandatory. Hover "Form 49 is required for companies incorporated less than 18 months or Form 49 issued after FOAR date"

List of Latest Equity Breakdown attachment

C Mandatory if Company/Shareholder Nature of Business PUBLIC LIMITED/BERHAD

17. Click on , a message will appear requesting to click on . Click on

“OK” then proceed to click on . Click on again to add new

shareholder/director.



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Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302

Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual.

Shareholder Name R Example: ABC SDN BHD

Relation ID R Example: SHAREHOLDER

Shareholder/Director Type R Example: LOCAL COMPANY NUMBER

Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Example: PUBLIC LIMITED/BERHAD

Shareholder/Director Status R Example: BUMIPUTERA


Address R Example: 12 JALAN TUN RAZAK KUALA LUMPUR 54000 KUALA LUMPUR MALAYSIA

Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual.

Date of Appointment R Choose from dropdown

No of Shares Owned C Enter number of shares owned accordingly


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19. Scroll down and enter the following, then click :


No of Ordinary share C If Nature of Business is PUBLIC LIMITED/BERHAD or PRIVATE LIMITED/SDN BHD, enter no of ordinary share.

Quantity Share of Bumi C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD

Quantity Share of Local C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD

Quantity Share of Foreign C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD

Note: click on to calculate quantity of shares.


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20. To add new subshare, click on edit icon for the shareholder/director in

Shareholder/Director summary screen.

21. Click to add new subshare, then click .


Subshareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T


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If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302

Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual.

Shareholder Name R Example: ALI

Relation ID R Example: SUBSHAREHOLDER

Shareholder/Director Type R Example: IDENTIFICATION CARD NUMBER

Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER

Shareholder/Director Status R Example: BUMIPUTERA


Address R Example: 13 JALAN AMPANG AMPANG 51110 KUALA LUMPUR MALAYSIA

Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual.

No of Shares Owned C Enter number of shares owned accordingly

22. Click on in Shareholder/Director summary screen.


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23. In SWEC summary screen, click on to add new SWEC.

24. Click on to select SWEC.


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25. Enter Work Category ID or Description into “Search” field to find SWEC. Then click on SWEC

to select.

26. Click on to select existing principal or click on to create new principal. Once

completed click .


Principal Name R Example: XYZ SDN BHD

Contact Person R Example: Andy

Address R Example: 23 JALAN TUN RAZAK

Country R Example: MALAYSIA


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27. Once existing principal selected or new principal created, enter the following:


Principal Company No R Example: 66673-T

Appointment Start Date R Select from calendar

Appointment End Date R Select from calendar

Person In-charge R Example: ANDY

Email R Example: [email protected]

Contact R Example: 03-92838222

Contact 2 O Example: 03-92838221

Appointment R Appoint from HQ or Appoint from Regional

Appointment Letter attachment

C Mandatory if SWEC Mode of Operation is Agent or Rig Operator or Vessel Operator

Authorization Letter from HQ attachment

C Mandatory if Appointment is Appoint from Regional

Termination Letter attachment C Mandatory only for Change of Principal

Acceptance of Termination Letter attachment

C Mandatory only for Change of Principal


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28. For Key Personnel MTR, choose Key Personnel from dropdown. Click on to

maintain additional Key Personnel.

29. Click on to add new key personnel/employees.


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Employee ID Type R Choose from dropdown

Employee ID R Example: 781103-33-3910

Employee Name R Example: AHMAD


Position R Example: ENGINEER

Management Team O

Top Management O

Principal Employees/Others O

Status R Choose from dropdown

Qualification R Example: DEGREE

Years of Experience R Example: 6


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31. Maintain Employee Experience.

32. Maintain Employee Certifications, then click on .


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33. Update “Total No of Employees”, then click .

34. Back in SWEC Detail screen, choose the new key personnel and experience. For Facility and

Equipment, choose/declare availability.


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35. For Company Experience, click on to add new company experience.

36. Click to add new company experience and enter the following:


Project Name R Example: PROJECT1

Project Description R Example: MAINTENANCE OF HEAVY DUTY VESSELS

Client Name R Example: ARCO SDN BHD

Start Year R Example: 2003

End Year R Example: 2011


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37. Click on then . Select Company Experience from dropdown.

38. For External Body Registration/Quality MTR, click on to add new external

body certificate.


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39. Click to add new external body certificate and enter the following, then click

:


External Org Code R Choose from dropdown Example: HSE MS

Valid Start Date R Choose from calendar

Valid End Date R Choose from calendar

Attachment R Example: HSE.PDF attachment


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40. Click to add new external body certificate for SIJIL PENDAFTARAN KAPAL and click on

to add new vessel/rig.



Vessel/Rig Type R Choose either:

Vessel size below or equal 500 metric ton

Vessel size above 500 metric ton

Rig

Vessel/Rig Name R Example: VESSEL K01


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Valid Start Date R Choose from calendar

Valid End Date R Choose from calendar

Vessel/Rig Registration Attachment

R Example: Vessel Registration.docx attachment

Vessel/Rig Specification Attachment

R Example: Vessel Specification.docx attachment

Bollard Pull Attachment O

SMC Attachment C Mandatory if Vessel/Rig Type Above 500

DOC Attachment C Mandatory if Vessel/Rig Type Above 500

Click and .

42. Scroll down to External Body Registration/Quality MTR and select SIJIL PENDAFTARAN KAPAL

entry. Select Vessel/Rig from dropdown.


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43. Take note that Vessel/Rig info is populated accordingly. Click on then click .

44. In SWEC summary screen, click on to view SWEC Notifications.


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45. SWEC Notifications will display messages from PETRONAS. Once done click .

46. In Bank summary screen, click on to add new bank details.


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47. Select “CURRENT ACCOUNT” from dropdown for Account Type field.

48. Then click on to select Bank Key. Search for Bank Key by Bank Name and City. Click on

Bank Key to select.


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Bank Account R Example: 100001010101

Cheque Signatory attachment R Example: Cheque Signatory.docx attachment

IBAN O International Banking Account Number (applicable only for foreign banks)

50. Click on to add new signatories.



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Position R Select position of signatory from dropdown

Name R Select from dropdown Example: ROSLI

Then click .

51. Click to go to Bank summary screen.

52. In Bank summary screen, click .


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53. In Branch summary screen, click to add new branch.



Registered Address 1 R Example: 33 LORONG ROS

Registered Address 2 O Example: 1/3 JALAN ROS

Registered Address 3 O

Town R Example: AMPANG

Postcode R Example: 50111

State R Example: KUALA LUMPUR

Country R Example: MALAYSIA


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Contact Person R Example: RAMLI

Telephone No(1) R Example: 03-99988333

Fax No. R Example: 03-99988332

Branch Email R Example: [email protected]

55. Click to add new branch bank details. Select “CURRENT ACCOUNT” from dropdown for

Account Type field and select Bank Key.


Bank Account R Example: 20000030100

Cheque Signatory attachment R Example: Cheque Signatory.docx attachment

IBAN O International Banking Account Number (applicable only for foreign banks)


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56. Click on to add new signatories.


Position R Select position of signatory from dropdown

Name R Select from dropdown Example: ROSLI

Then click .

57. Click to return to Branch details screen.


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58. Click to return to Branch summary screen. Then click .

59. In Annual Audited Report summary screen, choose Target Financial End Date from calendar.

Then click to add new Annual Audited Report.


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Financial End Date R Select from calendar

Profit of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: 10000

Loss of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: -10000

Share Premium O Example: 2.00

Reserve O Example: 10

Annual Audited Report Document attachment

R Example: Annual Audited Report.docx attachment


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61. Click on to return to Annual Audited Report summary screen, click .

62. In the Submit screen, mark checkbox to accept declaration agreement and click .


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63. After submitting application, there will be a notification screen. To view application, login

back to https://supplier-registration.petronas.com.my/


renew license or registration application

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