reminder exchange. introduction reminders can be sent from one facility to another area offices can...
TRANSCRIPT
Reminder Exchange
Introduction
• Reminders can be sent from one facility to another
• Area Offices can create a central repository for each service unit’s locally created reminders with/without dialogs
• National Reminders are installed in the exchange. Service Units pick and choose National Reminders they would like to implement
How Does it Work?
• Can be sent via a host file• Can also be sent in Reminders Patches• Puts the reminder into a Reminder Exchange
File• Site can review the reminder and install it• Have the option to skip any pieces that already
exist at a site
Problems
• Taxonomies– Indian Health sites do not have standardized files for
some files such as ICD9 and CPT codes– If there are problems with a term, it will not install
• Quick Orders– Quick orders cannot be sent through Exchange
• Objects– Will not install an object in a dialog if it does not exist
at the site.
Using Reminder Exchange
Receiving a Reminder• Actions are listed at
the bottom of the screen
• Load Host File –Searches (by default the default folder for files with extension .PRD)
• When Loading a Host File, enter the whole file name, no partial searches
Receiving – Part 2
• Choose the file you wish to import from the list
• You should then see it in the list on the screen
• Choose IFE – Install Exchange File Entry
• Choose the entry you wish to install
Receiving – Part 3
• You can scroll through the definition
• Check the upper left to review what you are looking at
• Choose IA to Install all components
Components – Already there
• For each component, there is a choice list
• If a site already has the component, the default is Skip, do not install again.
• This can be overwritten if desired
Components – New
• Install is the default for all new components
Review
• Look it over after installation
• Each component should have an X in the exists column
• If not, try installing that component using IS – Install Selected Components
• Fix any errors that occur on installation
Installing a Dialog
• If a dialog came with the reminder, you will next see this screen to install the dialog
• Check carefully. This looks a lot like the other screen
• Chose IA Install All
Install Dialog• All dialog components for INSULIN
HGBA1C>8 are new.• Install reminder dialog and all
components with no further changes:Y// ES
• FINDING entry Q.ORZ INSULIN does
not exist.
Select one of the following:
D Delete (from the reminder/dialog) P Replace (in the reminder/dialog)
with an existing entry Q Quit the install Enter response:
• This is an example of a quick order in a dialog
• Its important to review the dialog first and make any quick orders that will be needed
• Second choice, is to put a “placeholder” order dialog here and fix it later
Dialogs - Linking
• If the reminder and dialog have the same name, they will be automatically linked
• If not, you will be asked to link them together
• Select Reminder to be Linked
Review Components• Review the components
before leaving • Make sure that there is
an X in the exists column for each one
• Hit return to go back to the reminder components
• Hit return again to return to the list of items in exchange
Dialogs - Activate
• Dialogs are always disabled when they come in reminder exchange
• When you review the dialog, it must be activated before it can be used in a progress note
Sending a Reminder
• Choose CFE to Create an Exchange File Entry
• Enter the name of the reminder to pack DIABETES SCREEN
Sending a Reminder
• Next enter a description. If you put one in when you made the reminder, it will appear
• Next enter Keywords. These can be used to search for a reminder. They are not required
• You will get a message that the reminder is being packed
Sending a Reminder
• It should now appear on the list
• Choose CHF (Create a host file)
Create Host File
• Enter a path: C:\TEMP\//– The default will be whatever path is in the Default
Directory for HFS field in the Kernel Systems Parameters Domain Name file
– This can be overwritten
• Enter a file name: SCREEN• Will save selected entries to host file C:\TEMP\
SCREEN.PRD?: Y//– The extension is ALWAYS PRD
• Send in Exchange
Questions and Discussion