relius year end data collection - randug · 2018-07-02 · relius year end data collection 4 •...
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Relius Year End Data CollectionRANDUG 2017
November 13, 2017
Warren Jennings
Year End Data Collection
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• The gathering of information from Plan Sponsors for reconciling data at the end
of the plan year for compliance and forms preparation
• Includes validating/updating contact information, other business information and
census
• Also includes detailed questionnaires to obtain information for annual
compliance testing, contribution allocations and completion of 5500 forms
• Historically a very manual and cumbersome process facilitated through the use
of spreadsheets and back-and-forth email communications
YEDC Process
Relius Year End Data Collection
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• A customizable Web portal that can be used to collaborate with Plan Sponsors
on the YEDC process
• Plan Sponsor review and completion process allows for traceable oversight and
management of the process
• More efficient and manageable process using customizable, easy-to-follow
wizards with built-in instructions and automatic notifications to both Sponsor
and TPA at various points in the process
• Results stored for easy access. If errors or omissions after completion, TPA
can send back to Plan Sponsor for corrections in an automated fashion
• Single login for YEDC, plan doc review and 5500 filing
YEDC Solution
Relius Year End Data Collection
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• Plan Review process will enable TPA to view client responses and track
progress for all plans
• Custom wizards can be created and stored. Steps are flexible and based on
user’s preference.
• Notification library for various types of email notifications, including invitation to
begin YEDC, reminders, completion of step, completion of project and unlock
and return to Contact
• Automated follow-up notifications can be scheduled to trigger based on YEDC
status
• Uses Relius DERs and DVC rules and options for importing census
YEDC Solution
Relius Year End Data Collection
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• Plan Sponsor Web
− Sponsor can launch Year End Data Collection from PS Web
− Utilizes Relius Administration DERs and DVC rules
• Relius Exchange
− Single portal to launch Relius Government Forms, Relius Documents and Relius
Administration Year End Data Collection
− Current and prior year Relius Administration Year End Data Collections, Relius
Documents Questionnaires and File Uploads all accessible with single login
• Relius Administration
− Prefill questionnaires and census with data from Relius Administration
− Update Relius Administration data with questionnaire responses
− View Year End Data Collection steps and responses from within Plan Specifications
− Validate YEDC Payroll against year-to-date payroll for discrepancies
Integration
Relius Year End Data Collection
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• Create custom YEDC wizards, consisting of notifications, instructions,
questionnaires, data entry, and confirmation
• Publish YEDC for multiple plans which triggers invitation email to applicable
contacts (ex. Plan Sponsor)
• Contact logs into PS Web or Exchange and begins completion of YEDC steps
• Contact completes YEDC and TPA is notified to review
• TPA can send back to Contact if any errors or omissions.
• TPA approves YEDC and runs update utility to update RA database
Process Flow
Relius Year End Data Collection
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Client Experience
• Single portal to launch Relius
Government Forms, Relius
Documents and Relius
Administration Exchange
Relius Year End Data Collection
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Client Experience
• Single worklist with all in-progress YEDCs and status by step
• Contact’s worklist only includes steps they are approved to view or edit
• Needs attention flag pops-up details from TPA
• Historical completed YEDCs available for view or print
Relius Year End Data Collection
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Client Experience
• Questionnaires consist of
customizable categories
• Individual fields may be
flagged for details from TPA
• Checkmark on completed
categories
• Preview button to review
entire questionnaire
• Ability to easily identify
what has been changed
• Approval by category
Relius Year End Data Collection
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Client Experience
• Contact data is kept in sync
with Relius Administration
• Contacts may be modified,
added or removed
• List values are retrieved
directly from Custom
Selection Lists in Relius
Administration
• Contacts can be imported
and linked to plan
Relius Year End Data Collection
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Client Experience
• Option to use DVC or
Upload file
• DVC option launches into
PS Web, Data Validation
Center
• Option for Sponsor to
retrieve existing census
data file uploaded to the
plan to use as basis for
payroll updating.
Relius Year End Data Collection
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Client Experience
• New functionality allows ownership data to be added as a questionnaire
• Ownership data can be pre-populated for employee* owners, and changes
made by plan sponsor can be updated back to Relius Administration
Relius Year End Data Collection
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Client Experience
• New functionality allows family attribution to be added as a questionnaire
• Family attribution data can be pre-populated, and changes made by plan
sponsor can be updated back to Relius Administration
Relius Year End Data Collection
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Client Experience
• New functionality allows officer data to be added as a questionnaire
• Currently officer data is not integrated with Relius Administration
Relius Year End Data Collection
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Client Experience
• Plan Sponsor review and
confirmation process
allows for traceable
oversight and
management of the
process
Relius Year End Data Collection
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TPA Dashboard
• Dashboard for TPA to
manage YEDC process
• Access Recent Plans and
YEDC models
• Track activity of YEDC
models published to clients
• Hotlink to Plan Review page
based on Plan Status filter
Relius Year End Data Collection
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YEDC Setup
• Customizable YEDC steps
can be copied from template.
• Versions are maintained for
changes to YEDC
• Step order may be
customized using easy drag
and drop capability
Relius Year End Data Collection
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YEDC Setup
• Select contact roles that
may access the step
• Indicate view-only or full
rights for each contact role
for step
• Contact Roles are kept in
sync with Relius
Administration contact roles
Relius Year End Data Collection
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YEDC Setup
• Define notification options for
each step
• Ability to insert step-specific
instructions
• Define DVC and Upload file
rules
• New option to omit data entry
step
Relius Year End Data Collection
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YEDC Setup
• Customize global questions
• Create questionnaires
• Define question text, question
type and database mappings
• Override prepopulate and
update Relius Admin
database at question level
• New option to copy
questionnaire
Relius Year End Data Collection
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YEDC Setup
• Associate plan(s) or plan
groups to a YEDC.
• If plan added or removed
from plan group in Relius
Administration, or Default
YEDC for plan group
modified in RA, associations
will be automatically added
or removed, as applicable
Relius Year End Data Collection
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YEDC Plan Review
• TPA can obtain quick view of
YEDC progress for plans
based on a variety of filter
parameters
• Publish or Unpublish wizard
may be launched for filtered
list of plans
• New Export Grid Option
Relius Year End Data Collection
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YEDC Plan Review
• Track individual step progress
• View/modify Questionnaires
• Flag Step and add Details for sponsor
• Lock/Unlock feature enables TPA to send back YEDC for modifications
• New Contact Option to view contacts associated to plan for YEDC
Relius Year End Data Collection
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YEDC Publish
• A Publish wizard is available
• Pre-populate questionnaire data with Relius Admin data or roll-forward prior year responses
• Notification options to contacts assigned to steps upon publish completion
• Option to only publish if all payrolls have been completed
Relius Year End Data Collection
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YEDC Publish
• Publish wizard allows TPA to
deselect filtered list of plans
• TPA may preview contact
notification recipients prior to
publishing and remove from
list if desired
• Publishing can also be
performed through Straight-
Through-Processing (STP)
Relius Year End Data Collection
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Update RA Database
• Relius Administration can be
automatically updated with
YEDC Questionnaire
responses using Update
Relius Administration
Database wizard.
• RA Database update also
available through STP
Relius Year End Data Collection
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Notifications
• Notification templates may
be customized by TPA
• Event types include Publish,
Unlock, Step Completed,
Confirmation
Relius Year End Data Collection
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Ticklers
• Tickler notifications may be
customized using Tickler
Notification wizard
• TPA can indicate E-mail
content, scheduling and set
up of rules for notifications
Relius Year End Data Collection
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Security Profiles
• Security profiles for Users at
the TPA include No Access,
View Only Access or Full
Access for various functions
throughout the system
Relius Year End Data Collection
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Plan Specifications
• New menu item under
Compliance node for Year
End Data Collection
• Enables user to have quick
view of details about the
plan’s YEDC from within
Relius Administration
• Ability to view detailed
Questionnaire questions and
responses
Relius Year End Data Collection
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Plan Specifications
• Questionnaire hotlink on
Compliance>Year End Data
Collection steps grid pops-
up Questionnaire results.
Q&A
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