relay rally # 3 – campsite selection!!!!! 25 april 2013
TRANSCRIPT
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RELAY RALLY # 3 – CAMPSITE SELECTION!!!!!25 APRIL 2013
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Welcome to the highly anticipated Relay Rally # 3
– Campsite Selection
Big Thanks to Pineapple Avengers for organizing tonight’s meal.
Tonight’s Menu – Mexican with a Pineapple Twist
Suggested donation - $3 per plate
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The call is out…
We ARE ready!!!!
$25,147.14 raised 27 Teams registered� 170 participants�
$ 62,729.18 raised 47 Teams registered� 439 participants� 23 Survivors �
registers
Last Relay Rally: Currently:
We have reached 30% of our $205,000 goal. We are 23 days from Relay and need to raise $142,270.82.
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FUNdrai$ing HEROES
They ARE ready!!!!
Kristina Baumler Angela Colby-Rinker Kathleen Stephenson Ronnie Hardcastle Janet Jenkins
Ann Marie Dooley Angela Cochran�
Grand Club Members:
And the winner of the $100 T-Shirt Challenge is…
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SURVIVORS &
CAREGIVERS
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SURVIVORS &
CAREGIVERS
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SURVIVORS &
CAREGIVERS
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RECOGNITION
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Booz Allen Hamilton Brennan & Waite, P.L.C. Clearpath Solutions
Group DRC Dulles Greenway Fairfax County Times M.C. Dean Miller Architects
Thank you 2013 Sponsors!
Navy Federal Credit Union
Red, Hot & Blue Reston Association Reston Community
Center Reston Hospital
Center SAAB Software AG
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2013 Relay for Life of Reston
Event Details
May 18-19, 2013 Theme - HEROES Opening Ceremonies at 1 pm Contingency Plan – in the event of inclement
weather, Relayers may be evacuated into SLHS gymnasium But last year started a new trend…and it IS NOT
GOING TO RAIN!
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The call is out for our Heroes…Survivors and Caregivers!!!
Event Details
What: Survivors & Caregivers Luncheon When: May 18th, 2013 at 11:30 am Where: South Lakes High School Cafeteria How to register: � [email protected] By when: May 15th, 2013 Other Relay activities for Survivors & Caregivers:
Survivors Lap and Caregiver Recognition Survivors Tent (refreshments served throughout the
event)
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We honor and remember…
Event Details
Luminaria Ceremony at 9 pm Luminaria bags will be arranged by team as best as
possible Luminaria cannot be purchased after 7 pm on May 18th
Are a great online and day of fundraiser – tell your friends and family about it and invite them to our ceremony
Cancer Has A Face Pictures are due by May 11th
Forms/contact info on www.restonrelay.org Pictures from previous years will not be used (aka you need
to resubmit if you want your picture from a previous year to be shown this year)
Pictures will be shown during Luminaria ceremony
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Ceremonies, Entertainment, & Night Activities
Event Details
Confirmed Performances and Activities: Opening, Fight Back, Luminaria, and Closing Ceremonies
Featuring Special Speakers and Performances Hair Raid (80s Band) Dan Chute Acoustic Trio (Classic Rock Band) Michael McDermott and Harrison DeWolfe (Musicians from
SLHS!) Zumba Fitness Boxing Training Session with Todd “White Lightning” Wilson Meditation Circles Yoga (Bring Your Mats!)
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Ceremonies, Entertainment, & Night Activities
Event Details
Time TBA for These Fun Events: Photo Booth Bollywood Dance Lesson Chess Tournament Lip Sync Contest (Sign up during Relay at the Stage) Ms./Mr. Relay Contest (Bring Your Most Elaborate
Costume; Bonus Points for Incorporating the Hero Theme!) Dance Parties, Contests, Duct-Tape Fashion Shows, Late-
Night Twister, T-Shirt Decorating, Card-Making for Survivors, Fun Laps, Movies, and More
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Ceremonies, Entertainment, & Night Activities
Event Details
Some of the fun night time activities will include: Line-Dance Party Poker laps Speed networking laps Music genre laps “Screen on the green” movies Games T-shirt decorating And more!
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Expectations for our Youth Teams
Event Details
Chaperones needed for every 15 registered participants – MUST BE A PARENT OR LEGAL GUARDIAN and stay the event. There will be check-ins overnight.
Every youth participant must: Register online and pay $10 Registration Fee Sign and have parental signature on youth policy and forms Turn in all youth policy and forms prior to event Check in at the Youth Registration table upon arrival – Chaperones
required for check-in and receipt of wrist bands Youth participants who FUNdrai$e $50 will be allowed to stay
the night with their chaperones – others will leave at 10:30 pm Youth Rally at 4pm – Bleachers!!!! Check program and schedule for youth-focused activities HAVE FUN!!!!!
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Raising money is FUN
FUNdrai$ing
Silent Auction table is back! If you bring an item for silent auction, you get the credit for how
much money it raises! Please have silent auction items and descriptions for our brochure
turned in by May 11th to Amanda and/or Johnny El-Zein If you have silent auction items the day of the event, please have
estimated value and short write up on item Please reach out to Amanda at 703-626-3115 or Johnny at 703-
939-0886 with any questions or to arrange drop off times and location
Tell us about your onsite FUNdrai$ers so we can help you plug them
Bring cash to support team’s onsite FUNdrai$ers!!!!
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Reston’s 100 Hour Fundrai$ing Challenge
FUNdrai$ing
When: April 30th (8 am) to May 4th (noon) Where: Online What: Raise as much money as you can over the 100 hours
online – TAKE A FLYER How: Send emails, use the Facebook and mobile
applications, sell Luminaria online, ask your friends and family for donations
Why: Set fundraising into high gear in an effort to help create a world with more Birthdays and to celebrate American Cancer Society’s 100th Birthday
Why else: Top Fundraising Individual will receive a Roku Player, valued at $100
The original streaming player – you can choose programs on over 750 channels and watch instantly
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HEROIC Efforts
Day-of Awards
Contests throughout the event – be prepared! Team Campsite Team Spirit Stick Team Banner Ugly Sweater Lap Mr. & Mrs. Relay Jammin’ in Jammies And many, many more!!!!!!!!
Contests that we’ll supply materials for! Lipsync Duct tape/newspaper fashion show
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Mission MomentFighting Everyday Fights: Highlights for 2012• Helped 24 states and 5 territories pass smoke-free laws• Lobbies for higher taxes on tobacco products• Sponsored two bills to expand patient access to Palliative Care and
Hospice• Sponsored bill to allow Medicaid to cover patient navigation services• Lobbied for coverage of chemotherapy drugs in the Prescription Drug
User Fee program• Got PDUF program to also offer advanced pediatric cancer research
and streamline process for approving drugs for children• Fought for specific provisions in the Affordable Care Act• “Cancer Votes” educated candidates and provided a voters guide on
candidate views on cancer research, care, and prevention
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Mission MomentWorking for Us in Virginia
• Additional state funding secured for TWO Virginia cancer research centers
• Legislation passed requiring insurance companies to cover orally administered chemo without extra costs to the patient
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Do’s: Invite as many cancer survivors as you know and make
everyone feel welcome. Remember those you have lost and those who are battling
cancer with luminaria. Wear sunscreen, hats, and sunglasses as protection from the
sun. Teach about cancer prevention and early detection (provide
education info at your tent – we will be recognizing best mission/education campsite).
Have someone on the track at all times – we Relay in honor of those who have cancer. Since they have cancer 24 hours a day, we symbolically walk for the whole time we are at Relay For Life.
Be sure you have a Relay wristband on. Like our Facebook page to receive important updates through
the event!
Do’s and Don’ts of Relay
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Don’ts: Don’t bring pets, alcohol, weapons, or tobacco Don’t leave children unattended Don’t loiter in the bathrooms Don’t bring bikes, roller skates/blades, scooters or
skateboards (strollers are OK) Don’t leave a mess – clean up your entire tent
area Don’t play sports on the Relay field - RESPECT
others’ campsites and safety! Don’t use grills (bring your own) outside of the
designated grilling area
Do’s and Don’ts of Relay
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Carts to unload and load your campsite Toilet paper, paper towel, trash bags Camping equipment (including flashlight) Extra clothing (layer for chilly overnight
temperatures) Canned foods for the Luminaria bags!!! Silent Auction item(s) Onsite fundraisers (i.e. baked goods) Money to spend at others’ onsite fundraisers Fundraising materials to turn in (envelopes,
accounting sheets) Food, snacks, non-alcoholic drinks (water)
Things to Bring
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Assign a team member to be at your site when your rental tent is delivered as well as when it’s taken down.
Sign-up for an early unloading time if you are a large corporate team.
Use caution in the unloading area. The safety of our volunteers is our #1 concern.
Return our cart to the unloading area ASAP so others can use it (Driver’s license must be traded as collateral while utilizing event carts).
Things to Do – Checklist for making your Team a Success
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Rental tents are your responsibility You need to have a team representative on site
for set-up AND take-down of your rental tent Camp sites are approximately 20’X30’ again
this year Use extreme caution when placing tent
stakes. Watch out for sprinkler heads and avoid the area between them.
Teams with large tents may sign-up to begin set-up and unloading beginning at 10 a.m.
Additional Information
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Come during your assigned time Pay attention to the traffic guides Unload your car on the sidewalk/onto a cart
and move your car before taking your gear to your campsite (No unattended cars in unloading area)
No vehicles of any type will be allowed to drive on the field
You may park your car anywhere but marked spaces or in the unloading area
Loading/Unloading Guidelines
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Report minor emergencies to the EMS/first aid volunteers
Call 911 for major emergencies (heat stroke, heart attack, stroke) and then notify Relay Committee Staff.
Contact police onsite in case of unlawful behavior.
Come inside the school if the Relay Committee announces field evacuation
Know your contingency plan (will be posted to www.restonrelay.org closer to event date)
Loading/Unloading Guidelines
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QUESTIONS?
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Relay Expo!
Learn ways to help you be HEROES
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Tonight’s the night! The order is… Sponsors will choose first, in the order of the amount
they are donating/time they donated Teams will choose next, in the order of most funds
raised In case of a tie, the team who registered first, chooses
first We will read through the names for each group—if you
do not hear your name listed in the correct group, let us know
Site maps are available to share with your team members, family, and friends
Make sure they know where/how to find you or refer them to the registration area for assistance
Campsite Selection Guidelines
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Campsite SelectionRELAY FOR LIFE OF RESTON - SITE MAP 2013
PARKING LOT
Track Area for Walking Track Area for Walking Track Area for Walking
1 2 3 4 5 6 7 8 9 10 11 12 13 14
15 16 17 18 19 20 21 22 23 24 25 26 27 28
Equipment Dropoff 29 30 31 32 33 34 35 36 37 38 39 40 41 42
Sponsors 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60
Booz Allen Hamilton 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78
SAAB 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96
M .C. Dean
Reston Hospital Center Track Area for Walking Track Area for Walking Track Area for Walking
Software AG
Navy Federal Credit Union
Clearpath Solutions Group *Cannot use stakes for tents/canopies
DRC in Blacktop area (must be freestanding
M iller Architects
Reston Association Tennis and/or stake only in grass areas)
*Campsites are approximately 20 ft x 30 ft. Please be aware of your campsite boundaries and marked sprinkler heads when staking tents.
Moon Bounce
BLEACHERS
BLEACHERS
ConcessionStand
SCHOOL
Restrooms & PediaVision Screening
Inside
Grilling Area/BYO Grill
Stage
SurvivorSeating
75 Chairs
You
th
Reg
istr
atio
n
Survivor Tent
20x20 3 sides
First Aid
Children's Tent
20x20 3 sides
Silent Auction
Mission Tent
20x20 3 sides
Luminaria Sales
Photobooth
DJGreen Tent
Adult Registration
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The call is out…
How will YOU be a HERO?