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REPUBLIKA NG PILIPINASREPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYONDEPARTMENT OF EDUCATION
REHIYON VII, GITNANG VISAYASREGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City
REGIONAL MEMORANDUM
No- ;03 59 's-20161 6 2016
Guidelines on the Release and Utilization of Funds for In-House Reproduction and
Distribution of Grades 5 and 11 Learning Resources
To: Schools Division Superintendents
1. This Office hereby disseminates the Guidelines on the Release and Utilization of Funds
for In-House Reproduction and Distribution of Grades 5 and 11 Learning Resources.
2. For details, refer to the attached Memorandum.
3. Immediate dissemination of this Memorandum is desired.
JULIET A. JERUTA
Director III
Officer-in-Charge
JAJ/FYA/EBEJ/m/p
Office of the Director (ORDir), Tel. Nos.: (032) 231-1433; 231-1309; 414-7399; 414-7325; Office of the Assistant Director, Tel. No.: (032) 255-4542Field Technical Assistance Division (FTAD), Tel. Nos.: (032) 414-7324 Curriculum Learning Management Division (CLMD), Tel Nos.: (032) 414-7323
Quality Assurance Division (QAD), Tel. Nos.: (032) 231-1071 Human Resource Development Division (HRDD), Tel. No.: (032) 255-5239Education Support Services Division (ESSD), Tel. No.: (032) 254-7062 Planning, Policy and Research Division (PPRTJ), Tel. Nos.: (032) 233-9030;
414-7065 Administrative Division, Tel. Nos.: (032) 414-7326; 414-4367; 414-7366; 414-7322; 414-4367FinanceDivision,Tel.Nos.:(032)256-2375;253-8061;414-7321 Page 1 Of 1
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FROM FRX NO. : Jun. 10 2016 04:38PM PI
fi Department of Education'" Region VII, Central Visayas
c of tfce RD2016-169610-Jun-16
Department of CtrocattonTttnggapctn ng Kalihim
Office of the Socrotary
MEMORANDUM
TO
FROM :
SUBJECT :
DATE :
Regional Secretary, ARMMRegional DirectorsSchools Division Superintendents
STRO FSCBR. ARMIN A. LSecretary
Guidelines on the Release and Utilization of Funds forIn-House Reproduction and Distribution ofGrades 5 and 11 Learning Resources
JuneS, 2016
This refers to the in-house reproduction and distribution of Grade 5 activity sheets andGrade 11 learning resources (LRs) by the Regional and Division Offices for SY 2016-2017. The following guidelines are issued for your reference and appropriate action:
I. Downloading of Funds and Materials
1. Based on the available data on Grade 4 finishers and the early registrationfigures of incoming Grade 11 pupils, a Sub-ARO will be downloaded by theCentral Office to the Regional and Division Offices to finance the production anddistribution of the LRs.
a. Funds should NOT be utilized for other purposes.
b. In case the downloaded funds are insufficient to address actual needs, theRegional and Division Offices may augment the funds using their regularMOOE.
c. The disbursement of amount shall be subject to existing governmentaccounting and auditing rules and regulations.
d. Within two (2) months, the Regional and Division Offices should submit aStatement of Expenditures (SOE) to the Bureau of Learning Resources-Learning Resources Production Division (BLR-LRPD). A template of the SOE
DepEd Complex, Mexico Ave., Pasig City 1600 18 633-7208/633-7228/632-1361 $P 636-4876/637-6209 ^ iv
FROM : FfiX NO. : Jun. 10 2016 04:38PM P2
is enclosed in Attachment 1. The SOE should be duly certified by theRegion/Division Chief Accountant and approved by the Regional Director andSchools Division Superintendent.
2. The Bureau of Learning Resources (BLR) will provide digital copies of thematerials for reproduction. Please refer to the Attachment 2 for the completelisting of titles. These materials will be:
a. Uploaded in Google Drive. The materials may only be accessed anddownloaded using a DepEd offical email address (@deped.gov.ph1). Thefolowing links are provided for your easy reference:
• For Grade 5 Activity Sheets: http://bit.lv/Gr5ActivitvSheets« For Grade 11 LRs: http://bit.lv/Gr11LRs
b. For those who have connection issues and/or concerns, the said materialswill be saved in a CD and sent via courier to the Regional and DivisionOffices.
3. In view thereof, please comply with the following guidelines:
a. To access and download the manuscripts on the Google Drive, the user musthave internet access.
b. For the files saved in a CD, the user's computer's optical drive must have aDVD reader/player to open the digital files.
c. An Adobe Reader application is required to access the learning resourceswhich are in portable digital format (PDF).
II. Printing and Distribution
1. Printing of the LRs is in risograph. The standard technical specifications are asfollows:
LearningMaterials
Grade 5and 11
LRs
Paper RequirementCoverStock
UncoatedText
Paper 70gsm
BodyStock
UncoatedText
Paper 70gsm
D«««vlxBOOKSize
8.27" by11.69"(A4)
Ink
Duplo,black
Printing
Back-to-Back
Binding
Heavyduty
staplewire
1 If there are employees who have not registered and claimed their official DepEd email account, please visithttp://www.depedverify.appspot.com.
FROM : FRX NO. Jun. 10 2016 04:39PM P3
2. Uploading in the internet of the digital files provided by the BLR is strictlyprohibited. Unauthorized reproduction or uploading will be grounds for impositionof administrative and other sanctions.
3. In the interest of efficient use of funds and to facilitate early delivery of the printedLRs, Regional and Division Offices shall set the initial print run at 50% of thequantity and deliver these to its schools immediately. Regional/Division Officesshall continue printing as needed to address the gap between number of printedand delivered LRs and actual number of learners.
4. The Regional and Division Offices shall email to [email protected] aweekly/monthly status report of the LRs' reproduction and distribution using thetemplate submission format below:
Subject: Status of Reproduction and Distribution of Grades 5 and 11 LRs
Date:Grade Level:Submitted by:Designation:
LearningArea
QuantitiesReproduced
Date QuantitiesDelivered
Date RecipientDivision/School
5. For concerns, queries and/or clarifications, please contact Dr, Besy Agamata,Chief, Bureau of Learning Resources-Learning Resources Production Division(BLR-LRPD) at telephone number (02) 634-1072 or email [email protected].
6. Strict compliance with the above guidelines is enjoined.
Thank you for your usual cooperation.
FROM FflX NO. Jun. 10 2016 04:39PM P4
ATTACHMENT 1
STATEMENT OF EXPENDITURES (SOE)
Department of EducationDivision
Region;Sub-ARO No.:Amount:
Disbursement Report and Status of Funds
ReferenceCheck
No.Date Payee Nature of
Payment
Total
Amount ActivityList of
School /District
It is hereby certified that the above amounts have been paid for proper execution ofDistribution Funds for Learning and Teaching Materials and distribution to PublicElementary Schools.
All documents for authenticating have been retained in the Division of .
CERTIFIED CORRECT: APPROVED:
Division Accountant Schools Division Superintendent
FROM-: FflX NO. Jun. 10 2016 04:40PM P5
ATTACHMENT 2
GRADES 5 AND 11 LEARNING RESOURCES
Grade 5 Activity Sheets
Grade 5 Subjects
Activity Sheets
1. English2. Filipino3. Science4. Math5. Araling Panlipunan6. Edukasyon Sa Pagpapakatao7. EPP - Home Economics8. EPP - Industrial Arts9. EPP-ICT10. Music and Arts11. PE& Health
Total Number of Titles
No. ofPages
2630492321187611182936
337
Learner'sMaterials
1111111112213
Printing &Delivery
SDO
*Activity Sheets have been separated by topic
Grade 11 Materials
SHS Subjects and Specializations
Core Subjects
1, Oral Communication2. PE and Health
Applied Track Subjects /s3. Filipino (Akademik)-4. Filipino (TVL)^5. Filipino (Arts and Design)/6. Filipino (Sports)
Specialized Track Subjects7. Organization and Management (ABM)8. Introduction to World Religion and Belief
_SystemsiHUMSS)9. General Biology 1 (STEM)10. Human Movement (Sports)
Total Number of Titles
Number of TitlesLearner'sMaterials
11
Teacher'sMaterials
11
Printing &Delivery
ROSDO
1111
1111
RORO
SDOSDO
1
1
11
10
1
1
11
10
RORO
ROSDO