SAN FRANCISCO COMMUNITY COLLEGE DISTRICT BOOKSTORE AUXILIARY 50 PHELAN AVENUE SAN FRANCISCO, CA 94112 415. 239.3690

Regular Meeting

BOARD OF DIRECTORS OF

THE SAN FRANCISCO COMMUNITY COLLEGE DISTRICT BOOKSTORE AUXILIARY

Ocean Campus – MUB 251 Monday December 7, 2015

4:35 p.m.

Minutes (Approved on April 25)

I. Roll Call. – Mark Zacovik; David Martin; Susan Berston; Don Newton. Samuel Santos arrived at 4:55

II. Approval of Agenda approved

III. Approval of Minutes September 14, 2015 approved

IV. Bookstore Presentation – Robert Gibson, Bookstore Manager - attached

V. Executive Director Report – Don Newton Will include discussion on OPEB; the budget status; and the role of the executive director. Reports attached, exec director in Resolution BA1

VI. Action Items – all approved without amendments, Don Newton abstained on BA1 1. Resolution 151207- BA1 – Extending Executive Director compensation and

term. 2. Resolution 151207-BA2 – Disposal of a fixed Asset – Bookstore Truck 3. Resolution 151207-BA3 – Disposal of fixed assets removed between 1984

and 2013

VII. Board Members comments and reports, Susan Berston asked if Samuel would send a report on what his office does with the funds transferred to student services from the Auxiliary. Samuel Santos asked about reinstatement of the Textbook Affordability Task Force and also about getting more students to attend and participate in board meetings.

VIII. General Public comment One student in attendance requested the store find a way to issue fewer paper receipts.

IX. Confirmed next meetings (Monday Feb. 8, 2016 & Monday May 2, 2016)

X. Adjourned at 5:35

www.ccsf.edu/bookstoreauxiliary

B O A R D O F D I R E C T O RS

M A R K Z A CO V I K , P RE S I DE N T

D A V I D M A R TI N · D O N N E W TO N · S A MU E L S A N TO S

S U S A N B E R S T O N SLAVA USITNOV · T B D ( S T UD E N T)

RESOLUTION NUMBER 151207-BA1—Executive Director

The board extends the appointment of Don Newton to serve as Executive Director of the Auxiliary for the period commencing January 1, 2016 through June 30, 2016. The Executive Director is a voting member of the Board and also Chief Operating Officer of the Auxiliary. The appointment can be canceled or extended by the Board of Directors at any regular or special meeting.

Duties: The Executive Director shall be responsible for operations assigned to the Auxiliary:

1. The Executive Director is the Chief Operating Officer of the Auxiliary2. Monitor Contract Compliance with the Bookstore Vendor (Follett)3. Regularly review the service provided and provide the annual Program Review4. Meet with Store Management on a regular basis5. Prepare Board meeting Agendas – 4 meetings per year6. Prepare an annual budget for the Auxiliary7. Maintain the financial accounts of the Auxiliary, subject to approval of two Auxiliary Board

members.8. Process payroll while the auxiliary has employees, including taxes and benefits, subject to

approval of two Auxiliary Board members. This becomes moot as of Dec. 31, 2015.9. Process payments of other Auxiliary obligations such as Post employment benefits10. Perform other tasks as assigned by the Auxiliary Board.

Compensation: The Executive Director, will be a contract employee of the district.

1. Paid at a rate of $60.00 per hour worked. (Equivalent to classified manager IV)2. No benefits or withholdings are paid to or will accrue to this position;3. Maximum time will be 200 hours for the term of this contract ($12,000)4. The amounts paid under this contract will be paid by the District from the Auxiliary fund

(511100) reported in account # 5190, contract services.5. The amount needed will be transferred from available funds in account types 62 and 64.6. The President will authorize the payment by approving a monthly time report submitted by the

executive director.

151207 - BA2 – Fixed Asset Disposal

Authorizing the removal of a fixed asset from the Bookstore Auxiliary Balance Sheet subject to approval by the San Francisco Community College District Board of Trustees on December 10, 2015

One Ford 1997 Ranger Pick Up Truck - White Purchased Sept 2000 $5,572.00 current value is $0.00 Vehicle is registered to City College of San Francisco and carries CA Tax Exempt license plate. The truck will be donated to the CCSF Automotive Department through their third party donation service

151207-BA3 – Fixed Asset Disposal - Equipment, Fixtures, and Computer Equipment The items listed below have served all their useful life. Over the past 20 years all of these were disposed of and in most cases replaced with newer items. By March 31, 2013 all the items on this list were disposed of. Total original cost $

Bookstore Equipment and Fixtures

Description Date

acquired Cost Curernt Value

Money Counting Machine 2/1/84 1,821.00 0 Student Lockers 4/12/84 5,919.00 0 Shelving 3/21/91 480.00 0 Shelving 4/4/91 692.00 0 Doors (storeroom) 5/30/91 1,985.00 0 Typewriters 2/10/93 1,180.00 0 Sign Machine 6/23/93 2,894.00 0 Shelving 7/22/94 1,199.00 0 Time Clock 2/1/95 1,728.00 0 Shelving - Mission 8/15/95 1,064.00 0 SF Cash Register - Mission 8/16/95 1,999.00 0 Door & Panel - Mission 8/17/95 2,236.00 0 Shelving 8/18/95 2,067.00 0 Crown Fixtures - Remodel 8/1/96 26,294.00 0 Shelves 10/23/96 1,356.00 0 Allwood Door Co. - CNB 7/24/97 1,111.91 0 Crown Fixtures 7/31/97 12,419.00 0 C L Norton shelves 8/6/97 1,444.00 0 Storage Cabinets 8/15/98 738.00 0 Refrigerator 10/1/98 493.00 0 Bay Area Books-shelving 2/10/99 1,736.00 0 Suremark Printers - 8 7/1/99 8,262.00 0 Crown Fixtures 12/1/99 5,102.00 0 Crown Fixtures 1/1/00 3,508.00 0 Brother Fax Machine 1/3/00 617.00 0 Crown Fixtures (orig $4,000) 7/1/00 3,000.00 0 Crown Fixtures 11/1/00 12,000.00 0 Lozier Gondola 10/16/01 5,799.00 0 Kl-Office Furniture - BL 5/4/02 4,725.00 0 Cash Stands 1/1/03 1,779.40 0 MBS Symbol Pricer 2/10/04 3,175.09 0 Cash Stands 7/28/04 1,775.30 0 DEMCO 7/5/05 2,646.65 0 Davis Bacon - Shelving 7/7/07 1,024.46 0 Displays 2 Go - Reg. Stand 7/31/07 1,298.73 0 Displays 2/1/10 681.51 0

126,250.05

Bookstore Computer Equipment – next page

Bookstore Computer Equipment

Description Date acquired Cost Curernt Value Description Date acquired Cost

Curernt Value

IBM Terminal 3/30/91 1,048.00 0 Welsch Allyn Gun Scanner 12/12/01 1,207.00 0

Laser Printer 5/5/94 1,419.00 0 MBS PC300 - Controller 1/10/02 4,777.00 0

IBM 400 (ser#10055AC) 7/1/94 27,338.00 0 Dell Computer - Text - 2 4/26/02 1,418.00 0

Laser Printer addtn 7/1/94 148.00 0 MBS-3410 Printer 5/29/02 1,956.00 0

Registers-Capital Lease 7/1/94 152,440.00 0 Lexmark T520N Printer 5/31/02 3,106.00 0

IBM 3486 Terminal 7/24/94 1,612.00 0 Lexmark T520N Printer 5/31/02 3,106.00 0

Compaq 433 8/31/94 1,191.00 0 Dell Computer - Text - 1 6/5/02 1,778.00 0

Spectria 200CD Comptr 6/6/95 1,624.00 0 Gateway Computers 11/1/02 2,308.90 0

Computer - 4 12/10/95 9,833.00 0 IBM 400 (ser#S1015AD) 5/1/03 30,371.50 0

MBS Bar Code Printers 5/16/96 2,521.00 0

Scanners 12/14/96 2,031.00 0 UPS Capital 7/23/03 760.15 0

Interlynx & Modem 2/21/97 3,494.00 0 Performance POS 7/11/04 9,138.70 0

Telxons - Inventory 4/14/97 6,270.00 0 MBS P4-POS Controller 7/19/04 3,376.85 0

MBS Software 9/11/97 2,548.00 0 MBS-9825 Bar Code Printer 7/19/04 1,525.00 0

MBS Internet - Phase 1 1/4/99 16,470.00 0 IBM POS Controller 7/19/04 3,376.85 0

Registers - Upgrade 2/17/99 19,466.00 0 Welsch Allyn Scanners - 4 10/1/04 2,009.85 0

Wan/Lan - Router 2/17/99 1,606.00 0 IBM SurePOS registers - 4 1/1/05 15,996.00 0

Telxon Symbol Scanners 9/1/99 1,103.00 0 Welsch Allyn Scanners - 4 8/1/06 1,200.00 0

IBM 400-70 Computer 1/1/00 21,725.00 0 IBM SurePOS registers - 3 8/1/06 8,849.61 0

Welsch Allyn Scanners 1/1/00 4,990.00 0 MBS Sure POS registers 8/1/06 8,849.61 0

Internet CC Server 1/1/00 4,805.82 0 W/A Scanners 8/1/06 1,200.00 0

POS system & 4 terminals 1/1/00 64,611.54 0 Omnipro 930-Book 10/11/06 1,395.72 0

Semans Communications 4/1/00 3,425.00 0 MBS Insite 1/31/07 14,701.75 0

Dell Computer - KH 5/1/00 1,685.00 0 Check Signing Machine 10/4/07 1,302.00 0

MBS 6/1/00 4,798.00 0 OCR Canada-5 Telxons 11/1/07 724.42 0

Dell Computer - PC/HL 8/16/00 2,070.00 0 Omnipro Computer - JG 6/3/08 1,466.24 0

Dell Computer - EL/TN 9/21/00 2,103.00 0 Dell - Text Counter Computer 10/1/09 1,168.63 0

Dell Computer - RT/JG 10/8/00 4,708.00 0 W/A Scanners 2/1/10 464.96 0

Flat Screen Monitor - JG 1/22/01 700.00 0 D&H - 2 Computers 7/22/10 952.78 0

Dell Upgrade - KH 2/26/01 981.00 0 OmniPro Computers - 3 9/10/10 2,197.68 0

Apple Computer - BL 8/10/01 2,291.00 0 OmniPro Computer 9/10/10 732.54 0

Welsch Allyn Gun Scanner 10/4/01 1,608.00 0

507,561..00

151207 BA3 - page 2

Option 1 Increase OPEB fund by $100,000 each year for 10+ years

Fiscal GASB 43/45 GASB 68 This Year Added to Fund Unfunded

Year (FY) Health Pension OPEB Liability OPEB Fund Value to FY 2039

2015 189,790 50,589 $240,379 1,100,000 4,331,058

2016 195,795 51,848 $247,643 0 1,100,000 4,083,415

2017 201,916 54,660 $256,576 100,000 1,200,000 3,726,839

2018 197,195 65,909 $263,104 100,000 1,300,000 3,363,735

2019 203,151 72,000 $275,151 100,000 1,400,000 2,988,584

2020 197,637 73,000 $270,637 100,000 1,500,000 2,617,947

2021 191,478 69,000 $260,478 100,000 1,600,000 2,257,469

2022 196,994 63,000 $259,994 100,000 1,700,000 1,897,475

2023 202,593 60,000 $262,593 100,000 1,800,000 1,534,882

2024 208,272 60,000 $268,272 100,000 1,900,000 1,166,610

2025 172,054 60,000 $232,054 100,000 2,000,000 834,556

2026 176,460 60,000 $236,460 100,000 2,100,000 498,096

2027 151,711 60,000 $211,711 71,169 2,171,169 215,216

2028 155,216 60,000 $215,216 0 2,171,169 0

2029 143,054 60,000 $203,054 (203,054) 1,968,115 0

2030 129,320 60,000 $189,320 (189,320) 1,778,795 0

2031 131,544 60,000 $191,544 (191,544) 1,587,251 0

2032 133,627 60,000 $193,627 (193,627) 1,393,624 0

2033 135,537 60,000 $195,537 (195,537) 1,198,087 0

2034 137,222 60,000 $197,222 (197,222) 1,000,865 0

2035 138,640 60,000 $198,640 (198,640) 802,225 0

2036 139,770 60,000 $199,770 (199,770) 602,455 0

2037 140,553 60,000 $200,553 (200,553) 401,902 0

2038 140,954 60,000 $200,954 (200,954) 200,948 0

2039 140,948 60,000 $200,948 (200,948) 0 0

$4,151,431 $1,520,006 ** **

Pension and health are on pay as you go through and including June 30, 2027

In addition $100,000 of bookstore revenue is added to OPEB Fund through June 2026

In 2027 $71,169 is added to the OPEB Fund.

After that the OPEB fund is used to pay the current costs through 2039.

After 2039 the liability is unfunded and payments must be made from the

bookstore revenue or from the District;s Generakl Fund.

Option 2 Increase OPEB fund by $50,000 each year for 13+ years

Fiscal GASB 43/45 GASB 68 This Year Added to Fund Unfunded

Year (FY) Health Pension OPEB Liability OPEB Fund Value to FY 2039

2015 189,790 50,589 $240,379 1,100,000 4,331,058

2016 195,795 51,848 $247,643 1,100,000 4,083,415

2017 201,916 54,660 $256,576 50,000 1,150,000 3,776,839

2018 197,195 65,909 $263,104 50,000 1,200,000 3,463,735

2019 203,151 72,000 $275,151 50,000 1,250,000 3,138,584

2020 197,637 73,000 $270,637 50,000 1,300,000 2,817,947

2021 191,478 69,000 $260,478 50,000 1,350,000 2,507,469

2022 196,994 63,000 $259,994 50,000 1,400,000 2,197,475

2023 202,593 60,000 $262,593 50,000 1,450,000 1,884,882

2024 208,272 60,000 $268,272 50,000 1,500,000 1,566,610

2025 172,054 60,000 $232,054 50,000 1,550,000 1,284,556

2026 176,460 60,000 $236,460 50,000 1,600,000 998,096

2027 151,711 60,000 $211,711 50,000 1,650,000 736,385

2028 155,216 60,000 $215,216 50,000 1,700,000 471,169

2029 143,054 60,000 $203,054 50,000 1,750,000 218,115

2030 129,320 60,000 $189,320 28,795 1,778,795 0

2031 131,544 60,000 $191,544 (191,544) 1,587,251 0

2032 133,627 60,000 $193,627 (193,627) 1,393,624 0

2033 135,537 60,000 $195,537 (195,537) 1,198,087 0

2034 137,222 60,000 $197,222 (197,222) 1,000,865 0

2035 138,640 60,000 $198,640 (198,640) 802,225 0

2036 139,770 60,000 $199,770 (199,770) 602,455 0

2037 140,553 60,000 $200,553 (200,553) 401,902 0

2038 140,954 60,000 $200,954 (200,954) 200,948 0

2039 140,948 60,000 $200,948 (200,948) 0 0

$4,151,431 $1,520,006 ** **

Pension and health are on pay as you go through and including June 30, 2030

In addition $50,000 of bookstore revenue is added to OPEB Fund through June 2029

In 2030 $28,795 is added to the OPEB Fund.

After that the OPEB fund is used to pay the current costs through 2039.

After 2039 the liability is unfunded and payments must be made from the

bookstore revenue or from the District;s Generakl Fund.

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