regular meeting agenda summer village of ......regular meeting agenda summer village of norlgenwold...

REGULAR MEETING AGENDA SUMMER VILLAGE OF NORLGENWOLD

JULY 27, 2018 @ 9:00 A.M.

A. CALL TO ORDER

B. AGENDA - additions/deletions - adoption

C. ADOPTION OF MINUTES - Regular Meeting Minutes, June 29, 2018

- Municipal Planning Commission Minutes, June 20, 2018 - Municipal Planning Commission Minutes, June 29, 2018 - Municipal Planning Commission Minutes, July 16, 2018

D. TABLED FROM LAST MEETING

1) Procedural Bylaw #242-18 2) Tree Removal

E. STAFF REPORTS

1) Quarterly Administrator’s Report 2) Accounts Payable Report 3) Quarterly Financial Report 4) Public Works Report 5) Development Update

F. REQUESTS FOR DECISION

a) Council & Legislation

1) Request for Support 2) Alberta Urban Municipalities Association Conference 3) Municipal Affairs Meeting

G. INFORMATION ITEMS

a) Council Reports

1) Jeff Ludwig 2) Ed Thiessen 3) Jim McLeod

b) Upcoming Meetings

1) Council Meeting –August 29, 2018

H. OPEN MIC

I. CLOSED MEETING

1) FOIP Act Section 24: Advice from Officials

J. ADJOURNMENT

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Summer Village of Norglenwold

Council & Legislative

Request for Decision

Agenda Item: Procedural Bylaw

Background:

Administration has attached the Procedural Bylaw tabled at the June 29, 2018 Council meeting further consideration.

Options for Consideration: 1) Council table for further amendments. 2) Council provide 3rd reading.

Administrative Recommendations: Council provide 3rd reading.

Authorities: MGA 145 A council may pass bylaws in relation to the following:

(b) procedures to be followed by Council, Council committees, and other bodies established by the Council.

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Summer Village of Norglenwold Public Works Request for Decision Agenda Item: Tree Removal at 157 Grand Ave Background: Russel Koehler has contacted Administration requesting that the trees and shrubs on the north side of the road at 157 Grand Ave be removed for increased visibility and the safety of pedestrians walking along the road. Council requested that the home owner at 157 Grand Ave be contacted. A letter was sent to the homeowner and Administration has received no response. Options for Consideration: 1. Direct Administration to remove the trees and shrubs on the north side of the road at 157 Grand Ave. 2. Continue to maintain the ditches in their current condition. Administrative Recommendations: That Council move to have Administration cut back the trees and shrubs from the north side of the road at 157 Grand Ave. Authorities: MDP 10.0 Roads and Utilities Infrastructure The roads and utilities infrastructure goals are: 1. To provide for the safe and efficient movement of people and goods.

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Administrators Report Summer Villages January - June 2018 The following information is being presented to keep Councils informed on annual programs for the first quarter of 2018 and includes the 2018 projects lists, allocation of time report and enforcement update:

o 2018 Projects List (at this time administration is unable to commit to further projects in 2018)

Birchcliff • Pathway • Tree Program Development

Half Moon Bay

• Pathway • Capital Committee

Jarvis Bay

• Walking Bridge and Pathway • Petro Beach Rehab • Paving Program

Norglenwold

• Annexation • Paving Program • Coffee with Council

Sunbreaker Cove

• Wastewater • Pier and Hoist Committee • Pathway

o Joint Service Budget

Attachment A

2018 Budget Allocations • Birchcliff 23.794% • Half Moon Bay 5.733% • Jarvis Bay 22.450% • Norglenwold 28.642% • Sunbreaker Cove 19.381%

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2019 Budget Allocations (based on equalized

assessment) • Birchcliff 24.012% • Half Moon Bay 5.767% • Jarvis Bay 22.639% • Norglenwold 28.912% • Sunbreaker Cove 18.670%

o Allocation of Time Report – January to June

o

o Municipal Enforcement Report o Total Reported Hours

• Administrative Hours 141.45 • Patrol Hours 621.17

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o Other Projects being worked on by Administration

Asset Management Programs Intermunicipal Development Plan Intermunicipal Collaboration Frameworks 5 Year Capital Required Policies and Bylaws Emergency Management Programs

Recommendation Council accept as information.

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June 6, 2018


Administration and Finance

Information Item

Agenda Item: Accounts Payable Update

Background: Total payables processed and presented to Council $ 199,949.78 The following list identifies any payments over $3,000.00:

1. Empringham Disposal $ 3,650.00 a. Cleanup Bins

2. Sylvan Lake Regional Wastewater $ 6,310.40 a. April monthly costsb. May monthly costs

3. Receiver General $ 12,648.90 a. Source Deductions

4. Town of Sylvan Lake $ 15,519.52 a. Municipal Specificb. Fire Service (Annual)

5. Alberta School Foundation $ 122,816.01 a. Quarterly Requisition

6. Receiver General $ 6,760.52 a. Source Deductions

7. Red Deer County $ 3,069.00 a. Monthly Garbage Collection

Administrative Recommendations: Council to accept as information.

Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.

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Summer Village of NorglenwoldList of Accounts for ApprovalReport Date

20/07/2018 11:25 AM As of 20/07/2018 Page 1Batch: 2018-00081 to 2018-00107

Payment # DateInvoice #Vendor Name

Reference Payment AmountInvoice Amount

Bank Code: MAIN - General Bank

Computer Cheques:902 26/06/2018 AltaLis

50381 DO 425.25 425.25903 26/06/2018 Brad & Jill Ferris

1420 DO 800.00 800.00

904 26/06/2018 Lampard, GordonMPC 100.00 100.00

905 26/06/2018 Land Titles OfficeF0A2833 45.00 45.00

906 30/06/2018 Void during printing

907 30/06/2018 AARDVARK STAMP & SEAL INC64206 AARDVARK STAMP - NAME TAG 25.20 25.20

908 30/06/2018 Alberta One Call CorporationIN141899 Maintenance 56.70 56.70

909 30/06/2018 138067 AB LTD639286 Rough cut & trim back property 315.00 315.00

910 30/06/2018 Alberta Parking Lot Supply19255 Road maintenance 3,990.00 3,990.00

911 30/06/2018 Don Hala c/o Don's Home & Lawn201803 mowing 3,759.00 3,759.00

912 30/06/2018 Empringham Disposal Corp6510 bin service 2,190.006780 Bin service 1,460.00 3,650.00

913 30/06/2018 Everything H2O142866 Shared Office supplies 52.50143454 Shared Office supplies 19.50 72.00

914 30/06/2018 Molly Maid2113 office cleaning 526.00 526.00

915 30/06/2018 RMA Business Services1121-50006808 Petro Beach temp closed sign 50.72 50.72

916 30/06/2018 SL Regional Wastewater Comm1036 wastewate services 3,155.201039 wastewate usage fees 3,155.20 6,310.40

917 30/06/2018 Voided by the print process

918 30/06/2018 Town of Sylvan Lake180663 Tree removal 24.45180872 Tree removal 38.55180839 Tree removal 12.20180988 Greenspace 10.00181087 Tree removal 15.00181104 tree removal 15.00181202 weigh scale ticket 5.00





181257 Hazardous Tree Removal 11.30181595 tree removal 20.00181626 greenspace weighscale 10.00181652 ditch & culvert 22.55181787 Pathway 10.35182002 tree removal 10.35 204.75

919 30/06/2018 CHEQ VOIDED WILL REISSUE

920 30/06/2018 Parkland Regional Library180175 3rd Quarter Payment 581.90 581.90

921 30/06/2018 Pitney Bowes3200815277 Shared equipment Rental 161.37 161.37

922 30/06/2018 CHEQ VOIDED IN ERROR

923 30/06/2018 Carol McMillanGOLFJUNE30 Donation 550.00 550.00

924 30/06/2018 Groupnet - Great West LifeGWLJUNE30 benefits 250.00 250.00

925 16/07/2018 Alberta One Call CorporationIN142643 Maintenance 25.20 25.20

926 16/07/2018 RMA Business Services1121-5006921 parks & playgrounds 90.54 90.54

927 16/07/2018 Town of Sylvan Lake182085 Tree removal 12.20 12.20

928 18/07/2018 Ace Line Locating3707 Locating services 420.00 420.00

929 18/07/2018 Digitex.caIN441766 printing 800.65 800.65

930 18/07/2018 Everything H2O138273 water 58.50 58.50

931 18/07/2018 Lampard, GordonMPC001 MPC 100.00 100.00

932 18/07/2018 Land Titles OfficeF0AD620 45.00 45.00

933 18/07/2018 RMA Business Services75188846 Paper order 250.87 250.87

934 18/07/2018 Town of Sylvan Lake182393 hazardous trees 74.25182417 Greenspace 21.60182473 Tree removal 5.00 100.85

935 18/07/2018 Wild Rose Assessment Service7187 assessment fees 1,785.00 1,785.00

936 20/07/2018 Alberta Municipal Services CorJULY7PP Pension Contribution 805.96JULY27PP AMCA 1,623.94 2,429.90





937 20/07/2018 Digitex.caIN449019 printing 348.20 348.20

938 20/07/2018 Epcor215490844022 utilities 318.00 318.00

939 20/07/2018 Receiver General/OTHJULY7PP CPP, EI, Tax 6,596.90JULY27PP CPP, EI, Tax 6,052.00 12,648.90

940 20/07/2018 RMA Business Services47910666 OFFICE SUPPLIES-PAPER 250.87 250.87

941 20/07/2018 Shaw Business725663 phone/fax line 381.19 381.19

942 20/07/2018 Sylvan Lake FCSS2018SHARE FCSS 1,403.60 1,403.60

943 20/07/2018 Town of Sylvan Lake182674 5.00FIRE2018 FIRE REQUISITION 14,514.52 14,519.52

944 20/07/2018 WCB23109698 Shared WCB 670.00 670.00

EFT:8 05/07/2018 Al's Bobcat & Trucking

15618 move blocks @ boat launch 131.25 131.25

9 05/07/2018 ATB MastercardWorkshop Mastercard charges 360.00 360.00

10 05/07/2018 ATB Mastercard4361464 Mastercard charges 1,107.59028165 CDN TIRE - TRUCK HITCH 41.9710095 Fountain Tire 442.51004481 CDN TIRE - WATER BOTTLES 20.61011074 CDN - BUG SPRAY 9.44G13776 Red Deer Fasteners 27.1141586 Mastercard charges 9.00018010 Dollarama 4.20018601 Walmart 76.40018537 CANADIAN TIRE - PARKS & PLAYGR 57.68019181 CDN TIRE - SHOVEL 37.78019710 CDN TIRE - GRN SPACE WASTE BAG 15.70020272 Canadian Tire 4.1970741489-002 Mastercard charges 194.46021809 CDN TIRE - EARMUFFS 62.97021671 CDN TIRE - LOCKS 37.76022190 LOKAL KTCH - LUCH W/WALLY 38.08127032 Mastercard charges 144.82CC300032941 SYL REGISTRIES - PW FLEET 22.45028825 Mastercard charges 15.53029897 Mastercard charges 123.65





INV03537543 Mastercard charges 20.47 2,514.3711 18/07/2018 Al's Bobcat & Trucking

15643 Move blocks @ boat launch 262.50 262.50

12 30/07/2018 ATB Mastercard004578A GFOA - TIP FOR MEAL 4.00005020A GFOA-TIP FOR MEAL 5.00023510 AIM- COFFEE AND DONUTS 89.47029257 Mastercard charges 70.6200162070 THE PAINT STOP INC 64.08005487 STAPLES 377.97006532 Mastercard charges 15.20006983 SQUEEKY KLEEN 17.10010945 CANADIAN TIRE 5.245415761199 OFFICE SUPPLY- MOUSES 70.55012303 CANADIAN TIRE - PAINT THINNER 5.24012329 Canadian Tire - Gloves 39.48014882 Mastercard charges 69.64 833.59

Other:1-Man 12/07/2018 Town of Sylvan Lake

JUNE18WATER 94.76 94.761-Man 28/06/2018 Alberta Municipal Services Cor

JUNE23PP Pension Contribution 809.34 809.341-Man 30/06/2018 Alberta School Foundation Fund

7110 ASFF Residential 122,816.01 122,816.01

1-Man 30/06/2018 Bell Mobility06132018 cell/ipad charges 103.2606212018 cell/ipad charges 84.00 187.26

1-Man 28/06/2018 Receiver GeneralJUNE23PP CPP, EI, Tax 6,760.52 6,760.52

1-Man 30/06/2018 Shaw Business19062018 phone/fax line 178.45 178.45

2-Man 30/06/2018 VOID - Error

180706001-Man 30/07/2018 Epcor20458683022 utilities 73.26 73.26

180706002-Man 30/07/2018 UFA Co-Operative Ltd006700 PW Fleet 887.14 887.14

180706003-Man 30/07/2018 Waste Management of Canada0850616-0613-4 Recycling program 1,853.17 1,853.17

201806301-Man 30/06/2018 Red Deer County38106 Garbage Base Charge 3,069.00 3,069.00

201806302-Man 30/06/2018 UFA Co-Operative Ltd111443996 PW Fleet 586.88 586.88

Total for MAIN: 199,949.78





Certified Correct This July 20, 2018

______________________________________ ______________________________________Mayor Administrator

July 20, 18

Summer Village of Norglenwold Finance Information Item Agenda Item: Quarterly Financial Report Background: Administration would like to provide the following 2nd Quarter Financial information to Council. Options for Consideration: • The Operating Budget Report to June 30, 2018 • Council Expenses - June 30, 2018 - J. McLeod - $633.00 • ASFF Report to June 30, 2018 • Capital Projects Report to June 30, 2018 Balances at June 30, 2018 • ATB Bank Account $2,055,297.33 Reserves and Deferred Accounts • Accumulated Surplus $ 25,000.00 • Completions Deposits 53,500.00 • Deferred Revenue (Grants) 17,893.00 • JSC IT Reserve 5,000.00 • Reserves General Operating 250,000.00 • Reserves Recreation 276,225.00 • Reserves Sewer 1,394,611.43 • Reserves Roads 286,045.00 2018 Fire Requisitions and FCSS Funding will be processed in July payments. Administrative Recommendations: 1) That Council discusses and accepts as information.

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July 20, 18

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality."

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July 20, 18

Summer Village of Norglenwold Public Works Information Item Agenda Item: Public Works Report Background: The following will update council on public works projects and programs: - Yard waste bin comparision: 2017 - 18,607 lbs removed, $345/load, 8 Loads, Total Cost $2,760 2018 - 19,059 lbs removed, $365/load, 10 Loads, Total Cost $3,650 - Patching and milling has been completed in Rustic Crescent. Oiling and asphalt overlay should be complete July 24 and July 25, weather permitting. An email blast was sent out to residents and info was posted on the website. - During the milling process in Rustic Crescent one of the machinery operators for Border Paving left a small rut on the road allowance where the resident at 31 Rustic Crescent had just laid sod. The resident was unhappy, so Administration agreed to have the sod fixed by the Summer Village. Options for Consideration: Accept as information Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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July 13, 2018


Planning and Development

Information Item

Agenda Item: Development Update

Background: Administration has prepared this report to provide Council with updates on development activity. Currently there are 71 development permits issued in the Summer Villages (17 in Birchcliff, 3 in Half Moon Bay, 14 in Jarvis Bay, 21 in Norglenwold, and 16 in Sunbreaker Cove).

The following is the list in Norglenwold:

1. 197 Grand Avenue Dwelling 2. 359 Last Chance Way Shed 3. 137 Grand Avenue Dwelling 4. 317 Honeymoon Drive Detached Garage w/ Guest House 5. 135 Grand Avenue Deck 6. 39 Grand Avenue Dwelling 7. 27 Grand Avenue Dwelling 8. 31 Rustic Crescent Detached Garage w/ Guest House 9. 2 Rustic Crescent Dwelling 10. 135 Grand Ave Deck, Shed & Fence 11. 103 Grand Avenue Detached Garage 12. 193 Grand Avenue Dwelling 13. 115 Grand Avenue Dwelling 14. 149 Grand Avenue Landscaping 15. 1 Grand Avenue Dwelling 16. 91 Grand Avenue Deck 17. 99 Grand Avenue Det. Gar., Dwell. Add. & Retain. Wall *NEW* 18. 4 Ravenscrag Crescent Driveway 19. 22 Ravenscrag Crescent Home Occupation (Spa) *NEW* 20. 127 Grand Ave Shed Rem., Retain. Wall & Land., Boat H. Alt. *NEW* 21. 111 Grand Ave Lakeside Stairs *NEW*

211 Grand Ave (Detached Garage) & 4 Ravenscrag Crescent (Detached Garage) permits were recently closed.

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July 13, 2018

Complaints Update:

1. 135 Grand Avenue - Open Permit - Enforcement a. Driveway with two entrances without permit. b. Driveway coverage exceeding 10m.

2. 211 Grand Avenue - Open Permit - Closed a. Driveway coverage exceeding 10m.

3. 53 Grand Avenue - Complaint - Enforcement a. Driveway constructed without Permit.

4. 127 Grand Avenue - Complaint - Closed a. Development without Permit.

5. 359 Last Chance Way - OP/Complaint - Enforcement a. Development without Permit. b. Development not in compliance with Permit.

6. 11 Grand Ave - Admin Complaint - Closed a. Permanent Dock without Provincial Approval. b. Hot Tub location not in compliance.

7. 111 Grand Ave - Admin Complaint - Closed a. Lakeside deck constructed without permit.

8. 28 Rustic Crescent - Complaint - Enforcement a. Mech. Grading without Permit.

9. 29 Ravenscrag Crescent - Complaint - Enforcement a. Temporary Building not in complaince.

Administrative Recommendations: Council to accept as information. Authorities: Land Use Bylaw #208/13.

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October 25, 2017


Council and Legislation


Agenda Item: Request for Support

Background: Administration has received a request for support from the Sylvan Lake & District Victim Services Golf Tournament through either sponsorship or a donation.

$1,000.00 has been allocated in the 2018 Budget for donations to other organizations.

In 2017 Council provided a donation of $200.00 to the Sylvan Lake & District Victim Services Golf Tournament.

Options for Consideration: 1. That Council accept as information. 2. That Council provide a donation through sponship or donation. 3. That Council sponsor a team to play in the tournament.

Administrative Recommendations: Will of Council. Authorities: n/a

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July 20, 18

Summer Village of Norglenwold Council and Legislation Request for Decision Agenda Item: AUMA Conference Background: Administration has received information about the upcoming AUMA Conference. The AUMA Conference is being held September 26 - 28, 2018 at the Westerner Park in Red Deer. Options for Consideration: Council has allocated $2500 in the 2018 budget for this conference. Administrative Recommendations: Council to discuss and provide direction to Administration. Authorities: 2018 Budget

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July 20, 18


Council and Legislation


Agenda Item: Municipal Affairs Meeting

Background: Administration has received information on potential opportunities for municipal officials and representatives to meet with the Minister of Muncipal Affairs at the 2018 Alberta Urban Municipalities Assocation fall convention.

Should Council wish to schedule a meeting with Minister Anderson, the deadline to submit the request is Monday, July 30 and must specify two or three topics or policies for discussion.

Administration recommends the following topics for discussion:

- ongoing grant funding - equalized grant funding - municipalities at risk indicators for Summer Villages

Options for Consideration: 1. Accept as information.2. Administration to schedule meeting with topics identified.

Administrative Recommendations: Administration to schedule meeting with topics identified.

Authorities: n/a

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July 20, 18

Summer Village of Norglenwold Council Reports Information Item Council Reports: Jeff Ludwig Jim McLeod Ed Thiessen Committee Reports: Upcoming Meetings: Next Council Meeting – August 31, 2018 Coffee with Council – September 22, 2018

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regular meeting agenda summer village of ......regular meeting agenda summer village of norlgenwold...

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