registerasa.com schedule your individual sessions now settings and fees review releasing team and...
TRANSCRIPT
RegisterASA.com Schedule your Individual Sessions Now
Settings and Fees Review Releasing Team and League Admins – Why and why not? Invoicing Best Practices and Invoice Maintenance
Recommendations 2011 Invoice problems Best Practices regarding approvals Voiding invoices – When and why?
Advanced Grids Sorting Moving columns or using grouping by columns Advanced filtering
Mass emailing using the emails from RegASA Email signatures for emails you write repeatedly – example
Merging Profiles
Look Ahead to 2012
RegisterASA.com Team
John Miller
Steve Walker
Savannah Edwards
Lori Coleman
Nancy Teehee
Stephanie Henry
Steven Embree
Devin Loehrs
Joe Santlemann
Daily Registration Support Online Registration Support - 405.425.3492
○ Nancy Teehee [email protected]○ Devin Loehrs [email protected]○ Steven Embree [email protected]
Umpires, ACE onsite clinics and Offline Registrations - 405.425.3446
○ Steven Embree [email protected]
ACE Support - 405.425.3459Stephanie Henry [email protected]
Settings and Fees - 405.425.3414○ Lori Coleman [email protected]
Background Check Issues - 405.425.3430○ John Miller [email protected]
Applies to: Association Staff
2012 Questionnaire
RegisterASA.com Packages52,105 Batches of registration cards18,825 Background check card packages24,700 ACE packages95,630 Total card packages
Returned Cards – Starting in late May, 222 packages (0.2% of all) were returned to us. 80% of those were BG card packages. The rest were equally divided between ACE and registration cards.
The most common reasons for returns was that they were:○ Not deliverable as addressed○ Attempted delivery but the individual was not known○ Forward time had expired○ No mail receptacle
We finished the season with only 15 packages still waiting to be re-sent to a valid address.
Applies to: All users
Login Troubles?
This item was added mid season last spring. Learn this process so you can help your
users.
Applies to: All users
Click Here
Find Profile
You can find your profile or create a new profile here.
Find your profile here. You must know your
member ID.
Create profile here
Applies to: All users
Find Profile
Fill in the left side of the page Then click the verify button to get to your
username and password.
Applies to: All users
Find Profile This page will provide the username for
your profile, feel free to change it. Then enter a password you want to use.
Passwords must be at least 7 characters.
Applies to: All users
Find Profile Once they’ve saved the username and
password they will return to the login screen where they can now login.
Tip: Tell your members to keep an old registration, ACE or background check card to help them find their member number. They can also contact you to get that number.
Encourage them to stop CREATING NEW PROFILES every year!!!
Applies to: All users
Home Plate Changes For the average user
there are only minor changes for 2012 on the home plate.
The registration menu has been highlighted.
The teams grid now has a corresponding league grid for members that are league admins.
Applies to: Average Users
Home Plate – Navigation Pane We have a new Navigation Pane that is available to your
local association staff. Commissioner level users will have it by default. For other users it requires some setting changes to make
it visible. Discuss this setting with Nancy or Lori to revise your settings.
Applies to: Users with Navigation Pane rights
All Users
Commish Only
Meet with Nancy or Lori to identify others who should see the Navigation Pane.
Home Plate – My Teams/Leagues Our users are aware that at the bottom of their home
plate they see their teams. Remind your users to look for the season so they can
move their 2011 team to the 2012 season. We’ve added a button that will toggle between teams and
leagues.
Applies to: Users with Navigation Pane rights
Teams Changes
We have a new feature showing the player count by association.
See the associations where your players are from. Keep this balanced or you’ll
have to register somewhere else…
Hover your mouse here
Applies to: All users
Teams Changes
We have two new links providing the background check consent forms to admins from the team or league page.
Consent document links
Applies to: All users
Add Member to a team or league
You can add members to your team or league by entering the member ID and birth date. This information is on rosters and all cards printed by our staff.
Or you can add members as you always have.
Applies to: All users
Add Member This is how the screen changes when
you’ve clicked submit.
Applies to: All users
Profile Changes Layout
Changes should allow you to print most of a profile on a single page.
New History Tab on most profile pages.
Applies to: All users
Member History You’ve just seen the history tab on the
member profile. You can also get it on the team page in the
member grid.
Click the plus sign to see the history.
Applies to: All users
Member History – a closer look
Applies to: All users
Invoice Previews… Starting in 2012…Invoice previews are
available for teams.
On the team page this button replaces the submit and create invoice button
Applies to: All users
Invoice Preview
Notice the new tab. You’re still
on the team page.
Notice the invoice detail only includes members without an
invoice.
Click the Create Invoice button if the invoice is correct.
Applies to: All users
If a correction is needed we have a link to provide
suggestions.
Invoice ProblemsApplies to: All users
Some of our invoice error messages are too generic to identify which member is a problem when you try to create an invoice.Players on other championship rostersOne of the players is in an association where they
limit their players to only one league or team.
We have a solution for you. It only appears when you have a conflict with other teams or leagues.
Sample Error
Invoice ProblemsApplies to: All users
You will see a new tab called Possible Conflicts.
This sample is a team trying to upgrade to a championship roster.
Invoice Layout ChangesApplies to: All users
Other League Changes
Upload spreadsheet now includes Member ID. Member IDs are not required data but we recommend you provide it when possible.
Last year’s league data can be extracted to create a new league spreadsheet including the members IDs. This feature is only available to league admins if you do not release your league admins.
Applies to: All users
League Extract Process After you click the Registration Extract button
you will be brought to a new page similar to the one below
Select the members you want to extract. Click the Create Registration File button.
Applies to: League Admins and Assoc Staff
Background Checks Background check cards have been a packaging
nightmare for our office and your members! During the winter of 2010 our
management was asked to
find a better way to handle
background checks where
every member with a clear
background check could
prove they had passed an
ASA approved background
check.
The problem JO Championship play requires that everyone participating
as an adult non-player in the dugout or on the field must be background checked.
Some associations want everyone background checked. Other associations want all their members ACE certified
and background checked. Credit card payments, invoicing,
onsite clinics… The list goes on and on. We think we’ve found
a solution!
Registration Bundles For the JO Program most associations fall into one
of these categories1. Non-player registration is only permitted with an ACE
certification.
2. Non-player registration is only permitted with a background check.
3. Registrations are not linked to background checks and ACE.
If your association falls into category 1 or 2 we recommend you consider signing up for Bundlease.
Applies to: Association Setup Options
BundleaseIf I sign up how does this affect my association and it’s members?Background Checks will be bundled with registration fees so there will be less cards and lower costs. Every adult JO registration card for your association will show that the member has also cleared an ASA background check.
Applies to: Association Setup Options
If you are considering Bundlease please collect a gold Bundlease card from the podium and review it with one of our RegisterASA support staff.
Questions ?Comments ?
Concerns
On The Horizon Regional or National Grids showing status
of members on RegisterASA. Locking Rosters Temporary Player Requests and Forms Flexible Invoicing Redesigned Home Plate Merging Profiles
Applies to: All users
On the Horizon Redesigned Home Plate
Flexible Invoicing by 2013
We hope to have this feature available to our users by this time next year.
Applies to: All users
Temporary Player Requests and Forms
We hope to have this feature available to our users by this time next year.
Applies to: All users
