region news

Region News

Presented by CNH District Secretary Andrew Liu

C N H | K E Y C L U B

May Board Training Cali-Nev-Ha District

Nuts & Bolts




May Board Meeting Cali-Nev-Ha District

DCM Alerts – DCM info for all divisions(date, time, location)

Nuts & Bolts



Club of the Month – Recognize one of your clubs for its recent accomplishments.

Member of the Month – Recognize one of your members for his or her involvement or contributions

Nuts & Bolts

Reactive! Example: You will recognize your May CotM and MotM in your June submission!



Region Ad – Advertise your Region through the District Newsletter!DivisionsCandid photos NOT posed photosMembershipMajor service projectsRecognition

Nuts & Bolts

Format & Submission





Information will be submitted in a Google formEach LtG will need to submit his or her own information

Format & Submission

Member of the MonthClub of the MonthDCM Alert



Use your own creative format!Submitted by ONE LtG on behalf of the RegionEach Region needs to submit 2 ads throughout the year (an assigned month and December)Send to [email protected] AND your Region Team

Format & Submission

mailto:[email protected]



Region Assignments:

Format & Submission

July: 1, 10August: 2, 11September: 3, 12October: 4, 13November: 5, 14December: 6, 15January: All RegionsFebruary: 7, 16March: 8, 17April: 9, 18



Sample:

Format & Submission

Final Product: The District Newsletter





Where does your RNEWS go to? The District Newsletter! District Newsletter is made up of:

Executive Inserts for members Region Inserts Committee Inserts Executive Inserts for respective officers

posted to the CyberKey every 1st of the month

Final Product



Questions? Ask!

Workshop Presented by:Elijah Kang

CNH District Tech Editor

CNH | KEY CLUB

Technology 101

MAY BOARD MEETING 2011

CNH | KEY CLUB


Table of Contents

1. Graphic Standards2. Publications3. PDFs 4. Gmail5. CNH CyberKey

CNH | KEY CLUB


Graphic Standards• Century Gothic for headers• Goudy Old Style for body text• Alternatives fonts include Verdana and Arial• Use accent fonts to add your own style!• Find fonts online! www.dafont.com,

www.urbanfonts.com• Always use the appropriate Key Club Logo, pencil,

fonts, colors, and CNH logo• All logos and word marks must remain proportional

http://www.dafont.com/

http://www.urbanfonts.com/

CNH | KEY CLUB


Graphic Standards• There should be nothing within a half inch of all

sides of the Key Club logo and watermark.• The logo should also be on a neutral background

• See the Graphic Standards manual on the CyberKey under Resources>The Basics

CNH | KEY CLUB


Graphic Standards• Colors to use in all Key Club material

CNH | KEY CLUB


Questions?

CNH | KEY CLUB


Publications• Consists of photos, articles, and

newsletters sent to the district.• Each publication has its own set of

standards and procedures.• Publications are due every 20th of the

month.

CNH | KEY CLUB


Publications: Photos• Must be submitted to [email protected] • Maximum of five per event• Pictures must be named D##_[Event Title Initials]_[Photo

#]– Example: D90_MOD_02 = Division 90, March of Dimes, Picture #2

• Only the Lt. Governor can submit pictures• Only pictures of service are appropriate for

submission• Submit photos of Faculty/Kiwanis Advisors for possible

recognition slideshow at the District Convention


CNH | KEY CLUB


Publications: Articles• Must be submitted to [email protected]• There is no limit to the amount of articles. • Articles must be named D##_[Event Title

Initials]_[Article #]• For email subject put D## [School] – [Topic]• Any Key Clubber can write an article about anything

related to service or Key Club. • Articles must be submitted in a template which can

be found on the CyberKey under News>CNH District Newsletter


CNH | KEY CLUB


Publications: Newsletters• Must be submitted to [email protected]• Submitted once every month. • Newsletters must be named D##_DNEWS_[Month #]

– Example: D86N_DNEWS_06 = Division 86N, Division Newsletter, June

• Newsletters are proactive and should follow the Graphic Standards.

• Must be submitted in a PDF file.• Only the Division News Editor can submit newsletters.


CNH | KEY CLUB


Questions?

CNH | KEY CLUB


PDFs• Required for newsletters and Key Club

work documents• Do not save the monthly reports in PDF• Buy Adobe Acrobat X Pro Student Edition

for $119• There are many free alternatives as well.– Microsoft Office PDF add-on, OpenOffice,

PrimoPDF, doPDF

CNH | KEY CLUB


Questions?

CNH | KEY CLUB


Gmail• Maximize your Gmail performance!• Gmail allows more customization than

most email providers• These include labels, filters, tasks, labs,

etc.• Be sure to check your email everyday!

CNH | KEY CLUB


Gmail: Labels• Create labels to organize

different types of emails• Choose colors to distinguish

from each category• To create labels, select a few

emails and click “Labels” or “Move to” and a Create new option will appear

CNH | KEY CLUB


Gmail: Filters• Used to automatically label each

incoming email!

• In the main Google Mail page, look at the top and click on “Create a filter”

• Filters are completely customizable

CNH | KEY CLUB


Gmail: Filters• To filter email from Google Group

reflectors, type “list: <[email protected]>” in “Has the words”

• The filter above will automatically label email from the KCBoard Reflector

• Experiment with it!


CNH | KEY CLUB


Gmail: Labs• Labs are experimental features made by

several developers• Labs can range from an undo send button

to replying with canned messages• Can be enabled under Gmail settings on

the “Labs” tab

CNH | KEY CLUB


Gmail: Tasks & Starred• Tasks keep track of what you need to

accomplish.• You can find this under Mail and

Contacts• It’s more a sticky note than an

agenda• Star emails to select important

information that can be easily accessible later– Example: Instructions on how to submit

publications

CNH | KEY CLUB


Gmail: Boomerang• Internet Browser add-on that allows you to

extend the use of Gmail!• Automatically email messages to the time

you want• Boomerang can automatically bounce

back emails that contain important deadlines

CNH | KEY CLUB


Questions?

CNH | KEY CLUB


CNH CyberKey

http://www.cnhkeyclub.org

http://www.cnhkeyclub.org/

http://www.cnhkeyclub.org/

CNH | KEY CLUB


CNH CyberKey• The CNH CyberKey is our district website.• It is the information database for all of

your Key Club resources• I will be updating the website constantly to

make announcements and release monthly dues

CNH | KEY CLUB


Questions?

Elijah [email protected]

(818) 518-4393


DIVISIONAL BUDGETPresented by District

TreasurerChristopher J. Van

CNH KEY CLUB

May Board 2011 | California Nevada Hawaii District

Your Budget!


• How much do I get?– Your division budget is based on the amount of PAID

clubs you have in your division. Each paid club amounts to $50.

Example: Division 72 North has 7 clubs . One of those clubs is suspended. How much money is in Division 72N’s budget?

– Answer: $300 (6 paid clubs x $50) • How do I utilize this money for divisional expenditures?

– VOUCH

Budget Error!


Congratulations to some of you that saw the error and fixed it already in your budget

file.To fix this, go to cell H31.

Double-click Fx = SUM(H17:H30).

Revenue


Revenue1. How many dues paid clubs are in your division? 2. Do you have a Distance Bonus?3. Have you talked to your Kiwanis Lt. Governor to see if they have any money to help you? 4. Have you talked to your Sponsoring Kiwanis Club about financial help? 5. Have you talked to your Kiwanis Lt. Governor to see if the division provides financial support?6. Have you asked a local business if they would be willing to donate?7. You should not need to include personal funds. There is enough on the budget for you to use, but remember to use it wisely!

Expenses


Printing• Newsletters –

How many are you going to produce?How many pages is each one going to be? How many are you going to print each month? (Clubs, Kiwanis,

Advisors, Binder)How much is it going to cost you per page to copy or print?

• DCM Agendas & Minutes – same considerations as above.• Training & Literature – How many pages is each one going to be?

How many people for each workshop?

*All of these expenditures are applicable for district office printing!

District office printing, you say?!


Simply send an email to the lovely people at the CNH District Office!

To: [email protected]

Subject: Key Club D# Print Order(i.e. “Key Club D72N Print Order)

Attachments: Only PDF files

Body:·Clearly specify what PDF(s) you have attached

·Number of copies per file·Special needs·Your full mailing address·Deadline date needed

*The district office does not accommodate color ink printing*This is a simple task that could be assigned to an executive assistant*District office printing is not limited to DCM agendas

Postage & Administrative


Postage• 44 cents!Administrative• DCMs – Do you need to provide office supplies?• Printing – Do you need to buy printing supplies?

Telephone & Mileage


Long Distance Telephone• No budget money should be placed in this section due to the invention of EMAILAuto Mileage• How many times are you going to visit each club?• Google MAP directions from your school to each of your clubs and add up the

miles TO and FROM the location. Do the same for DCMs.• You may have to estimate where you would hold any divisional projects and

remember the Kiwanis DCMs.

Miscellaneous


Miscellaneous• Are you going to give out awards at the end of the year?• How much are they?• Are you going to use decorations at any of your events?

*KEEP IN MIND THIS DOES NOT MEAN SPIRIT ITEMS• Are you going to provide any sort of snacks at your events?

Extra Revenue?• Spend it on more office supplies (name tags, markers, etc.)

REMINDER: The budget is only a guide. It CAN change throughout the year.

Got Questions?I’m all ears!

Christopher J. Van, District [email protected]

CNH KEY CLUB


Division Reports

Presented by CNH District Secretary Andrew Liu



region news

Documents

ha district c n h

u bmay board meeting

district newsletter

u bmay board training

ha district nuts bolts

monthdcm alert c n h

month final product

location nuts bolts