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Region IV Delegate Guide for the 2014 National ConventionTRANSCRIPT
DECEMBER 27-30, 2014
HYATT REGENCY O’HARE; CHICAGO, IL
REGION IV NATIONAL CONVENTION ADDENDUM
The 43rd Biennial AFWNational Convention
National Convention Overview
What is the National Convention?
The Biennial APO National Gathering
Three Major Functions: Conduct the business of
the Fraternity.
Educate our student and alumni members.
Celebrate who we are and what we do!
A complete four-day immersive experience of all things Alpha Phi Omega
Convention Registration
Registration is open on the national website!
Basic cost Student/Advisor: $99
Alumni Life Member: $109
Alumni Non-Life Member: $129
Banquets Brotherhood: $38 / Recognition: $43
Value Package (includes both banquets) Student/Advisor: $170
Alumni Life Member: $180
Alumni Non-Life Member: $200
2014 National Convention Site
Hyatt Regency O’Hare
Room rate is $89/night per room
Wi-Fi for up to four devices per room is included
On-site Parking is $10/day with in-and-out privileges
On CTA Blue Line for direct connection to downtown Chicago
Hotel facility and staff culture are best in line with what makes our Convention successful
Traveling to Chicago
Planes – 2 Airports
Chicago O’Hare (3 miles from hotel)
Chicago Midway (23 miles from hotel)
Trains – Chicago Union Station
Amtrak’s main cross-country hub is Chicago
Over 40 trains in and out of the city every day
Two blocks from CTA Blue Line Station
Automobiles
Hyatt Regency O’Hare is at the junction of I-294, I-190, and I-90
Day-by-Day Breakdown of National Convention
December 27th
Check-in begins – make sure your Chapter is in Good Standing before you arrive!
Workshops and Service Projects begin
Fraternity Store & History Exhibits open
Voting Delegate Orientation is held
1st Regional Meeting occurs Opening Session late in the
day Reference Committees
begin meeting
December 28th
Reference Committees re-convene until done
Workshops & Service Projects Continue
Alumni Luncheon
Fraternity Store & History Exhibits
2nd Regional Meeting
Brotherhood Banquet
Major Fellowship Activity
December 29th
Legislative Session begins!
Workshops & Service Projects continue
Fraternity Store & History Exhibits
3rd Regional Meeting
Candidates Forum
Major Fellowship Event
December 30th
Legislative Session continues
Board Elections and 2016 Convention Host Selection
Workshops & Service Projects Continue
Regional Director Elections
Fraternity Store & History Exhibits
Recognition Banquet
Major Fellowship Event
Region IV Delegate Guide
Purpose of this Guide
Document is Region IV specific, and is to be used as a supplement to the Voting Delegate Handbook
Voting Delegate Handbook has all information Voting Delegates needs to know with regards to responsibility as a Voting Delegate, as well as a primer on parliamentary procedure
Document covers the following: Activities prior to Nationals
Best Practices
Tips and Suggestions
Region Expectations
How to get the best experiences out of Nationals
Prior to the National Convention
Fundraise and submit a request for funding to your school http://www.apo.org/leadershipdevelopment/nationalconvention/resources Under “Convention Resources”
Elect your Voting Delegates and choose at least one, if not two alternates.
Have your Chapter review the legislation prior to the convention. Your Voting Delegates need to know how the CHAPTER would vote, not just how they would vote
Prior to the National Convention
Make sure your Chapter is in Good Standing, i.e. all items that are due on November 15th are done, including that you have the requisite number of Advisors and that your chapter does not owe the National Office any money
Review guidelines for Regional and National awards. Some you have to submit prior to Nationals, some are due the first day. Be prepared!
There will be a Regional Awards Committee and usually one to two people from each Section are on the committee. Let your Section Chair know if you are interested in serving on this committee
Best Practices
Network, Network, Network. Don’t just hang out with your own Chapter/Section/Region
Enjoy the city! Come early (day before
27th), leave late (NYE or later)
Get to know the layout of the hotel before Nationals begins
Do your research. Read the conference guide cover to cover
Go to workshops and Service Projects you wouldn’t normally do-break out of your box
Volunteer to serve as a SAA/Floor Services during the legislative session or do other convention related service outside of the normal Service Projects
Attend fellowship events Plan a schedule, then stick
to it
Best Practices-Health, Food and Drink
Nationals consists of early mornings and long days. Make sure you rest and take care of your body!
Get some rest before Nationals, and try to get rest when you can during Nationals.
Take your vitamins
Stay hydrated
Go outside a little each day and get a breath of fresh air
Food Chapters—provide snacks
for your Voting Delegates for legislative session.
Make sure you eat! Stake out the nearby restaurants early so that you can run out quickly and get food. Don’t just survive on Starbucks!
Find a nearby grocery or convenient store and stock up on granola bars, apples, candy bars, sodas
Special Events/Highlights
COE & PPOE Winners Reception on 12/28
Alumni Reception 12/28 Encourage your newly
initiated Brothers (NIBs) to meet their Pledge Class Namesake , Kay Krenek on 12/29
VIP Meet & Greet on 12/29
Candidates Forum 12/29. Encourage all your delegates, not just your Voting Delegates to attend
Attend APO LEADS workshops. Explore is usually only offered at Nationals and Regionals, take advantage of it
Nationals Choir-everyone is invited to join. Practice is held throughout Nationals
How to Survive Nationals: Veteran Tips
Voting Delegates and those serving on Reference Committees must arrive no later than noon on December 27th. Plan accordingly, and allow time for travel/weather delays
Get everywhere early. The elevators are packed before banquets, fellowship events and legislative sessions
Know the phone numbers of all your delegates attending as well as your Section Chair. If you leave the hotel, go in groups
Make sure to bring any and all medicines that you may need that week
Bring a portable humidifier for your hotel room
How to Survive Nationals: Veteran Tips
Bring things to do during downtime (i.e. Sudoku, crossword puzzles, books) to help you relax.
Attend both banquets. You don’t want to miss anything! If your Chapter is getting a COE or PPOE, make sure to attend the first banquet as well as the second
Send someone down early from your chapter to save a table at banquet. Everyone else has the same idea!
Consider having someone sitting in the peanut gallery (the area behind the Voting Delegates) at specific times so that your VDs can send you notes/requests
Hang out in the lobby and meet new Brothers
Region Expectations of Delegates
Attend all four Regional meetings and be on time. Each one has a specific purpose
Attend Candidates Forum, asking questions as appropriate
Think of and ask questions to your leadership (Sectional/Regional)—we represent you!
Represent your Chapter and the Region with pride
Communicate with your Section Chair/volunteer staff
HAVE FUN!
Getting the Best out of Nationals
Don’t spend all your time on your phone or tablet. Nationals only comes around every two years-make the most of it!
Meet people outside of your Section, and even outside of your Region
Attend all events (fellowships, banquets, etc.) Explore the host city where time allows Visit the fraternity store and buy things (shirts, banners, key
chains, etc.) Visit the Fraternity History exhibit and explore almost 90
years of Fraternity history Attend workshops that you can take lessons learned back to
your chapter Take notes on key legislative changes to take back and explain
to your Chapter
Key Topics to Leave Nationals Understanding
State of the Fraternity—what’s been accomplished recently
State of the Region—what’s been accomplished recently
Changes made to the Fraternity through legislation
Thoughts on the direction the Region will be going
Key goals and objectives for the Fraternity and the region
New National and Regional Leaders
Key Documents
2014 National Convention Delegate Handbook
Previous Delegate Handbooks
Convention Resources Page: http://www.apo.org/leadershipdevelopment/nationalconvention/resources
Thank you for all you do for Alpha Phi Omega!