regal manor homeowners association
DESCRIPTION
Regal Manor Homeowners Association. Committees Meeting. Introduction. Call to order Welcome Introductions Agenda Q & A. Committee. noun a person or group of persons elected or appointed to perform some service or function. Organizational chart. What is required?. Commitment - PowerPoint PPT PresentationTRANSCRIPT
Regal Manor Homeowners Association
Committees Meeting
Introduction
Call to orderWelcomeIntroductionsAgendaQ & A
Committee
noun a person or group of persons elected or appointed to perform some service or
function
Organizational chart
What is required?CommitmentConsistencyCompliance
Governing documentsHigher standardAccount must be in good standing
CooperationEach otherGoverning bodies (Advisory Committee, Board of Directors)Management company (Kuester Property Management)
ConfidentialityCommunication
Advisory CommitteeCommunity
NewsletterWebsiteFlyersE-mail blastsSocial media
Committee members
CongenialityYou represent the community!
Purposes of the committeesProvide service to the communityHelp achieve the goals of the governing bodies
Security, safety (neighborhood watch, school traffic, children playing and going to school, speeding, sidewalks, etc.)Recreation, community activities (including playground, quarterly events, pool, etc.)Aesthetics, grounds maintenance, overall appearanceOrderliness, compliance with Covenants, revision/enhancement of CovenantsCommunication, information, website, welcoming committees, etc.Community involvementCommunity growth, future visionMaintaining/promoting property values
Provide valueInteract/network with other committeesRecruit
Purposes of the committee chairSet Committee Expectations earlyFacilitate meetingsSet meeting dates and timesInsure all other members meet their deadlines and stay on taskIncentivize Committee Members/Find creative ways to keep everyone engagedRegular written or oral reporting to advisory committee/Board of Directors
Purposes of the committee members
Honor CommitmentsProvide Opinions and RecommendationsSupport the goals of the committeeCarry out committee tasksBe a positive influence for the community
Best practicesRobert’s Rules of order
www.robertsrules.orghttp://www.dummies.com/how-to/content/roberts-rules-for-dummies-cheat-sheet.html
Prepare SOP handbookVendor relationships
Conflicts of interestRequest For Proposal (RFPs):• Ideally, a tightly written list of requirements and specifications
upon which contractors, vendors, or service providers are invited to place bids. The goal is to write the specifications in such a manner that bids can be compared equally, without making adjustments among them.
Service Level Agreements (SLAs)• A contract between the provider and the user that specifies the
level of service expected during its term.
Best practices cont.Vendor relationships (continued)
Management company’s role• Effect Contracts• Arrange meetings• Intermediary• Protect the Association• Licensed• Insured
Create short/long-term goalsCreate annual calendarCreate annual budget
• Budget should be based on reoccurring needs and any foreseeable needs based any budget overages from the previous year.
Community goals
2012Long term
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