1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice

Reducing costs through HP application-retirement practices

Lou Harvey, IM – Archive Solutions

Product Marketing Manager, Data Base Archiving Software

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10.2Billion /yr

8.7Billion /yr

30 Billion / 2010

10Billion Songs

26.7 Billion /yr

1Billion / yr

HP Drill down:103 tables with > 1 billion rows23,000 tables with > 1 million rows

Record Transaction Volumes

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– Staggering transaction volumes, no policy based delete

– This results in increased TCO• Increased compute horsepower requirements

• Increased storage footprint, backup, replication costs

• Increased database management costs

and diminishing service levels• Performance degradation

• Lengthening backup and recovery windows

• More downtime required for upgrades

and unaddressed business obligationsaround

• Internal governance, regulatory compliance and e-Discovery

Business Application – Challenges

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Business failing to maximize value,

minimize risk

IT focused on KTLO, struggling to keep up

Youarehere

MoreInformation

IncreasedRisk

MoreInfrastructure

and OperationsCosts

ReducedIT Budget

Ramifications

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No way to delete this information defensibly = keep it forever

No way to access this information without the application = keep the application forever

HP Drill down

7000 Applications

86 Data centers

1000+ business processes

70% of IT spent on KTLO, Out of control IT spending

Application Sprawl

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Record Access Over Time

High

Customer inquiry

Change order

Partial shipments

Complete shipment

Sales order closed

Data retention

period ends

Sales Trending

Low

Acce

ss R

eq

uir

em

en

ts

Transactive Reporting Compliance

Sales order booked

Destroy

Transactive

stage ends

Partial payment

Time

2 3

Business Application

HP Drill down:Less then 0.02% accessed after 6-12 months

Audite-discovery

1

7

Record Value Over Time

High

Customer inquiry

Change order

Partial shipments

Complete shipment

Sales order closed

Sales Trending

Low

Acce

ss R

eq

uir

em

en

ts

Transactive Reporting Compliance

Sales order booked

Destroy

Partial payment

TimeCOST

and RISK

Business Application $$$$$$$4

Data retention

period ends

Transactive

stage ends

1

3

Audite-discovery

2

8

High

Customer inquiry

Change order

Partial shipments

Complete shipment

Sales order closed

Sales Trending

Low

Acc

ess

Requirem

ents

Transactive Reporting Compliance

Sales order booked

Destroy

Partial payment

Time

Business Application

Business Users Records ManagersNobody

Legal

data retention period ends

Transactive stage ends

Record Usage Over Time

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HP Information Governance

Defensibly Dispose

Upon Expiration

Lower costs, reduced risks, simplified IT

– Make information securely accessible for business, compliance & legal use

– Protect and manage in a cost effective manner

Growing 50% / yr

Defensibly Preserve

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HP Database Archiving

The process of removing precise and

structured sets of application data from a

database when appropriate, and keeping

the information available for access from

within or without the application context

Tota

l D

ata

Volu

me

Inactive data

Active data

Performance

Availability

Stability

Access requirements

Improves Performance and reduces IT infrastructure and operations costs

Time

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DBApplication

Structured Records

Records archived to XML, CSV ...

DBArchive

Records archived to archive DB

Application Query Engine

SQL Query Engine

DBApplication

Structured Records

– Improves Application Performance– Cuts infrastructure costs– Cuts operational costs– Enables cost effective compliance

– Improves Application Performance– Cuts infrastructure costs– Cuts operational costs

Perform

ance

Com

plia

nce

Database Archiving Options

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HP DBA Pedigree

Extracting Records

Access toarchived records

– Industry’s first business transparent archive (2003)

– Industry leading performance (2004)

– Industry’s first XML archive (2005)

– Industry’s first XML SQL Query(2007)

– Industry leading model designer (2007)

– Industry’s first Archive Partition support (2007)

FOCUS AREAS

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Proven DBA Customer Base

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ACTIVEApp

ArchiveArchiveArchive for Compliance

DBArchive

ArchiveArchiveArchiveArchive for

Performance

Application Transparency

Retire for ComplianceRetire for ComplianceArchive for Retirement

ACTIVEApp

DecomApp

Archive for Compliance

XMLDefensible Preservation

andDefensible Disposition

Use Cases

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A Records Management system INGESTS, MANAGES and DISPOSES records

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1

3

How does it apply to Business Applications ?

http://www.arma.org/pdf/WhatIsRIM.pdf

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Why Is Records Management Becoming So Important?

– Mandatory in highly regulated industries

– Increased regulatory compliance pressures

• Sarbanes – Oxley Act of 2002 (SOX)− Section 404 – Assessment of internal controls

• Management is responsible to establish and maintain internal control structures and procedures for financial reporting

− Section 802 – Criminal penalties for altering documents

• Provides for possible jail times up to 20 years, fines, or both where evidence has been knowingly altered, destroyed or concealed with the intent to impede or obstruct or influence the investigation from proper administration of any matter within the jurisdiction of any US department or agency

– Since SOX, publicly traded companies have had to ensure that retention policies are defined and consistently followed

– Records Management ensures that business records are declared, classified and managed by retention policy, ensuing they are not deleted too early or too late

A Records Management repository is architected on a standards basis (industry or legal) first, then a data management basis.

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Record Evolution

From Yesterday’s Boxes and Paper to Today’s eDocuments

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Ingest

Manage

Dispose

Policy

HP TRIM Pedigree– The world’s most mature electronic and

paper EDRMS– 23 years and three generations of

experience – First EDRMS solution to be certified to both

US DoD5015.2 and UK PRO– Implemented by the world’s largest

operating EDRMS projects– Scalability Redefined -one solution form 1

seat to 320,000– Federal Rules of Civil Procedure Now! – Largest installed base of RM vendors

worldwide (Forrester RM Wave 2007)– Records management visionary(Gartner

ECM Quadrant 2008)

TRIM INGESTS, MANAGES and DISPOSES records

Industry Leading Records Management Solution

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Proven TRIM Customer Base

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HP’s SRMS Differentiation

HP SRMS HP DBA

Competing Database Archiving Solutions

Documentum Do Nothing

Records Management Support

Retention Policy Support

Access controls / Security Policy

e-Discovery (Legal Hold)

e-Discovery (keyword and SQL Search)

Business Application Performance Acceleration

Business Application TCO reduction

Unified Solution (for all record types)

Audit Trail / Chain of Custody

Open Standards

Legend: ● Strength ◒ Acceptable ○ Weakness

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SRMS manages the disposition of structured records through their business and long term compliance lifespan

Used for Application Optimization

HP Structured Records Management (SRMS)

SQL Query

APPLICATION

Structured recordsoutside SRMS control

Structured recordsunder SRMS control

Record setsextracted

SRMS

Records disposed

AccessControls

SQL Query

DEFENSIBLE

Legal Hold

DispositionAccess

ControlsKeyword/SQL Query

Defensible Preservation Defensible Disposition

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HP SRMS Used for Application Retirement

DECOMISSIONEDAPPLICATION

Structured recordsoutside SRMS control

Structured recordsunder SRMS control

All Recordsextracted

SRMS

Records disposed

SQL Query

DEFENSIBLE

Legal Hold

DispositionAccess

ControlsKeyword/SQL Query

Defensible Preservation Defensible Disposition

Application retirement allows the decommissioning of application environments while managing structured records per records policy

while retaining access to them

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Value Proposition for Retirement

Manage Compliance

Risk

Reduce Operational

Costs

Eliminate Maintenance

Costs

Re-use/Recycle Capital

Equipment

Reduce Data Center

Utilization Value Proposition

– Delete according to retention policies– Reduce e-discovery costs, support spikes– Centralized, documented records control

– Reassign Apps, DB & HW support– Remove functional dependencies– Focus FTEs on current investments

– Eliminate hardware licenses– Eliminate application licenses– Eliminate software utility licenses

– Improve infrastructure utilization– Re-use server and storage capacity– Recycle old equipment

– Reduce data center footprint– Lower utilization and energy costs– Optimize around green infrastructure

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Application Retirement @ HP

7000 Applications, 86 datacenters, 19k staff

reduced to

2000 Applications, 6 data centers, 8k staff

All go forward apps being archived

860 business processes rationalized

CBR

40% reduction in IT spend

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Application Optimization @ HP

CBR

HP Drill down:

103 tables with > 1 billion rows

23,000 tables with > 1 million rows

• 3 separate installs of DBA, one in each primary data center (Huston, Austin, Atlanta)

• Goals

• Q4 target ~35TB (XP -> EVA)

• Drive performance improvements

• Drive down cost of backup and recovery

• Improve high availability failover

• Drive cost savings

• Targets

• All go forward apps

• 60% reduction in size

• 3x compression on archive databases

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Supported Platforms

– Databases

• Oracle – 8i, 9i, 10g and 11g

• SQL Server 2005

• Sybase

• DB2, ODBC/JDBC and

Mainframe support in 6.3

– Certified Operating

Environments

• HP-UX 11.x on

− PA-RISCHP-UX

− Intel Itanium processor /Integrity

server)

• Sun Solaris 9 (SPARC)

• Sun Solaris 10 (SPARC) (64-bit )

• IBM AIX (64-bit)

• Red Hat ES 4.0 Linux (x86-64)

• Red Hat AS 4.0 Linux x86

• Novell SUSE 9.0 Linux (x86-64)

• Windows XP (x86)

• MS Windows Server 2003 (x86)

• MS Windows Server 2003 (x86-

64)

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http://h71028.www7.hp.com/enterprise/w1/en/software/information-management-overview.html

Thank You

Lou Harvey, IM SoftwareProduct Marketing Managerlouis.harvey@hp.com

You can find more information at our Information Management Software @:

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Q&A

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To learn more on this topic, and to connect with your peers after

the conference, visit the HP Software Solutions Community:

www.hp.com/go/swcommunity

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