Recruitmenmt of Executive Trainee

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recruitment of executive trainees in Vardhman textiles ltd.

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<p>SUMMER INTERNSHIP</p> <p>VARDHMAN TEXTILES LTD. CORPORATE OFFICE LUDHIANA</p> <p>Report on Recruitment and Selection of Executive Trainee</p> <p>PANJAB UNIVERSITY</p> <p>UNIVERSITY BUSINESS SCHOOL CHANDIGARH TITLE: RECRUITMENT AND SELECTION OF EXECUTIVE TRAINEE SUBMITTED BY: SANDEEP KOUL SUBMITTED AT: U.B.S CHANDIGARH</p> <p>PANJAB UNIVERSITY</p> <p>UNIVERSITY BUSINESS SCHOOL</p> <p>DECLARATION</p> <p>I, SANDEEP KOUL student of Master of Business Administration (HR) from University Business School, Panjab University Chandigarh hereby declare that I have completed my project on Recruitment and Selection of Executive Trainee as part of the course requirement I further declare that the information presented in this project is true and original to the best of my knowledge</p> <p>Date: 29-07-2009 Place: Chandigarh</p> <p>Name: Sandeep Koul Class: M.B.A (HR)</p> <p>ACKNOWLEDGEMENTA project is a combination of efforts, ideas, views and suggestions of several people. This project report gives me the opportunity to thank those who have contributed to my learning, knowledge and experience during the implementation of this project. I am thankful to Mr. Mahesh Arora, CGM (Personnel &amp; HR), who gave me opportunity to complete my summer training in an esteemed organization like Vardhman. I would also like to thank Mr. Sachit Jain, Executive Director and Mr Ajay Aggarwal, Corp. HR Manager, for their valuable insights and guidance, which added meaning and depth to my learning. I would also like to convey my special gratitude to Ms. Noor Gupta, Mr. Sapan Jain and Mr. Ravijot Singh who supported and guided me at every step. I would also like express my gratitude to my co-summer trainees Harsimran, Mahima, Ramandeep, Shilpi and Shivani. I am thankful to all the members of personal and HRD department for their support and valuable insight. Warm Regards Sandeep Koul M.B.A-HR U.B.S Chandigarh</p> <p>TABLE OF CONTENTA. Abstract</p> <p>B. C.</p> <p>About Vardhman About ET Scheme I. II. III. Recruitment and Selection of ETs Philosophy of the ET Scheme Some Important Considerations</p> <p>D.</p> <p>The ET Process I. The Pre Recruitment Stage 1. Approval to fill Vacant Posts 2. Job Criteria 3. Departmental Profile from the Head of Department 4. Selection Panel 5. Composition and Briefing of Selection Committee 6. Composition of the Selection Committee 7. Determining the Recruitment Strategy 8. Determining the Selection Strategy 9. Finalization of the Examination Centre II. The Recruitment Stage 1. Identification of Vacancy 2. Drafting of Advertisement 3. Placement of the Advertisement 4. Screening of Applications 5. Receipt of the Curriculum Vitae 6. Region-wise and Qualification-wise Summary of CVs Received 7. Filing of CVs 8. Entry of Data into Excel Sheets</p> <p>9. Creation of Soft Copies of Resume 10. Assignment of Roll Numbers III. Implementation of the Written Selection Test 1. Preparation of Attendance Verification File 2. Seating Plan 3. Preparatory Meeting 4. Examination Scheme 5. Main Activities on the Exam Day E. F. G. H. I. J. K. L. M. Preparation of Result Reference Checks GD/ Psychological Test/ Interview The Selection Decision Offer Letter and Date of Joining Feedback to Candidates Record Keeping Support Structures Important Considerations Equity Considerations Concerns Regarding the Fairness of the Process Suggestions Conclusion Sheet cum</p> <p>N. O.</p> <p>Appendix 1. Activity Chart for ET Process 2. Advertisement for Recruitment of ETs 3. Format of e-mail to get the incomplete information</p> <p>4. Sample roll number for ET process 5. Format for e-mail regarding change of centre 6. Undertaking 7. Call letters for 2nd and 3rd phase</p> <p>A.</p> <p>Abstract</p> <p>The Executive Trainee (ET) Scheme of Vardhman is the outcome of the farsightedness of its Chairman, Mr S.P. Oswal. It is aimed at creating a dedicated cadre of business leaders through multifunctional exposure and opportunities for growth in Vardhman. This scheme was started in 1979 with the aim to provide employment to the youth of Punjab. It was the time when Punjab was under the cover of terrorism. The scheme aims at hiring fresh graduates and post graduates and training them for managerial positions. As a student of MBA, it has been a learning experience to spend eight weeks of my summer training assisting in the process of Recruitment and Selection of Executive Trainees. It involved crucial tasks like inviting applications through email, post and job portals. This was followed by screening of application forms, preparing list</p> <p>of candidates selected for written test, administration of written test and preparation of data base of CVs. The data base was prepared both area-wise and qualification-wise. Analysis was also done to gauge the effectiveness of various media of advertisement and their response rates. The entire process was a mammoth task involving attention to detail and plenty scope for error. Certain contingency plans were also put in place so that the process continued without hindrance. The process gave due attention to equity and fairness considerations. At the completion of training each summer trainee gave a presentation. The main focus of presentation was to provide the suggestions and recommendations regarding the project. There were few limitations and constraints in the process. These have been adequately highlighted and suggestions for improvement have been enlisted in the report. The important areas of improvement that have been highlighted concern the drafting and placement of advertisement, format for application form, screening of applications and maintenance of database of CVs, both in the hard and soft format. The recruitment and selection process was a very comprehensive exercise providing ample opportunity for learning. It helped me learn the balance between the teachings of theory and the realities of practice. The opportunities for learning and growth provided by Vardhman are appreciable.</p> <p>B. ABOUT VARDHMAN</p> <p>HISTORY</p> <p>The industrial city of Ludhiana, located in the fertile Malwa region of</p> <p>Central Punjab is otherwise known as the "Manchester of India". Within the precincts of this city is located the Corporate headquarters of the Vardhman Group, a household name in Northern India. The Vardhman Group, born in 1965, under the entrepreneurship of Late Lala Rattan Chand Oswal has today blossomed into one of the largest Textile Business houses in India. At its inception, Vardhman had an installed capacity of 14,000 spindles, today; its capacity has increased multifold to over 5.5 lacs spindles. In 1982 the Group entered the sewing thread market in the country which was a forward integration of the business. Today Vardhman Threads is the second largest producer of sewing thread in India. In 1990, it undertook yet another diversification - this time into the weaving business. The grey fabric weaving unit at Baddi (HP), commissioned in 1990 with a capacity of 20,000 meters per day, has already made its mark as a quality producer of Grey poplin, sheeting, shirting in the domestic as well as foreign market. This was followed by entry into fabric processing by setting up Auro Textiles at Baddi, which currently has a processing capacity of 1 lacs meters/day. In the year 1999 the Group has added yet another feather to its cap with the setting up of Vardhman Acrylics Ltd., Bharuch (Gujarat) which is a joint venture in Acrylic Fibre production undertaken with Marubeni and Exlan of Japan. The company also has a strong presence in the markets of Japan, Hong Kong, Korea, UK and EU in addition to the domestic market. Adherence to systems and a true dedication to quality has resulted in obtaining the coveted ISO 9002/ ISO 14002 quality award which is the first in Textile industry in India and yet another laurel to its credit. MISSION</p> <p>Vardhman aims to be world class textile organization producing diverse range of products for the global textile market. Vardhman seeks to achieve customer delight through excellence in manufacturing and customer service based on creative combination of state-of-the-art technology and human resources. Vardhman is committed to be responsible corporate citizen.</p> <p>S P Oswal, Chairman - Vardhman Group</p> <p>PORTFOLIO</p> <p>The Group portfolio includes manu11facturing and marketing of Yarns, Fabrics, Sewing Threads, Fiber and Alloy Steel.</p> <p>Various unit locations of Vardhman Group are as follows: ST Y C F Steel Yarn Cotton Yarn Fabric</p> <p>COMPANYS PHILOSOPHY Faith in bright future of Indian textiles and hence continued expansion in areas which we know the best Total customer focus in all operational areas. Product to be of best available quality for premium market segments through TQM and zero defect implementation Global orientation targeting at least 20% production for exports. Integrated diversification / product range expansion. World class manufacturing facilities with most modern R&amp;D and process technology. Faith in individual potential and respect for human values. Encouraging innovation for constant improvements to achieve excellence in all functional areas. Accepting change as a way of life. Appreciating our role as a responsible corporate citizen.</p> <p>MARKET PERFORMANCE</p> <p>500 400 300 200 100 095 96 97 98 99 00 01 02 03 04 05 06 07 20 19 19 19 19 19 20 20 20 20 20 20 20 20 08</p> <p>o Largest Spinning capacity in India - over half a million spindles. o Largest producer of Cotton, Synthetics and Blended yarns in the country. o Largest Dyeing Capacity of Fibre and Yarn. o Largest Exporter of Cotton Yarn. o Market Leader in Hand Knitting Yarns in India. o Largest range of Textile products. o Second largest producer of Sewing Thread in the country.</p> <p>o Collaborations with specialist worldwide. o ERP (Enterprise resource planning) enabled solutions for online order tracking.</p> <p>ACHIVEMENTS It's an overwhelming feeling when the efforts and hard work put in are recognized and felicitated. A feeling that galvanizes the Group into believing in more, in itself and reaffirming its commitment to offer products that invoke trust and reliability. Back home, the Vardhman Group became India's first textile company to be awarded ICO9002/ ISO 14002 Certification. It is the largest producer and exporter of yarns and Grey woven fabrics from India. Vardhman is also the largest producer of tyercord yarns and the second largest producer of sewing threads in India. The Vardhman Group vision of excellence is matched by a dedication and sincerity to be the best and excel in every industry it has a presence.</p> <p>til e E x p or t Pr o m ot io n C o u nc il 1 9 9 00 0 G ol d Tr o p h y</p> <p>CORPORATE SOCIAL RESPONSIBILITY</p> <p>Some of CSR activities </p> <p>Sri Aurobindo Socio-Economic and Management Research Institute is engaged in the promotion of education, research and publications highlighting social and economic issues facing the society. The Institute runs a Human Resource Development Centre for providing career counseling and guidance to college students in Punjab. The teams of experts also visit the colleges in the state to prepare college students for gainful employment in the industry.</p> <p>Sprung from a keen desire to set up an educational institution in Ludhiana and inspired by the writings of Sri Aurobindo and the Mother, the Trust has set up a college - Sri Aurobindo College of Commerce and Management (affiliated to the Punjab University) with the mission to create an institution with distinction dedicated to the ideals of creating disciplined career oriented young people ready for going for administrative and management roles in enterprises or to set up their</p> <p>own business as entrepreneurs.</p> <p>Mr. Oswal with Faculty at the College</p> <p>A Vardhman initiative to improve the yield of cotton in Punjab in 2001 when the State had suffered a shock of crop devastation and area under cotton cultivation was dwindling, led to the experiment to adopt villages and see whether concerted efforts in bringing knowledge to farmers could improve the yield of cotton. The experiment was successful as it improved the yield of cotton to 873 kg/hectare in 2005 in adopted villages where the average yield of cotton in the State of Punjab was 587 kg/hectare (world average - 700 kg/hectare). It found mention in the President's broadcast on Technology Day (11/05/04) as a 'technological event which has the potential to penetrate into our everyday lives'. The Village Adoption Programme also found mention in the President's address to the nation on the eve of India's 56th Republic day. The President of India was gracious to bless one of the participating Villages -'Gehri Buttar' (District - Bathinda) by his presence on December 10th 2005.</p> <p>Vardhman is actively engaged in the activities of Nimbua Greenfield Punjab Limited (www.ngpl.co.in) formed by a consortium of Industries of Punjab for developing a common facility for storage, treatment and disposal of hazardous wastes generated by the Industry with a Government of India grant. www.ngpl.co.in)</p> <p>NEW VENTURE</p> <p>Nisshinbo Textile Inc, Japan and the Indian textiles major, Vardhman Group will set up a joint venture company to manufacture shirts in Ludhiana in Punjab, India, which will be exported as well as sold in the domestic markets, with Nisshinbo looking after export markets and Vardhman, local markets.</p> <p>Nisshinbo is a world-class textile manufacturer, with comprehensive operations including spinning, weaving, knitting, finishing and sewing and the Vardhman Group is one of the largest textile conglomerates in India having footprints in specialized yarns, fabrics, sewing threads and acrylic fibre.</p> <p>Fibre2fashion spoke to a senior company official at Nisshinbo Textile Inc in Japan, who confirmed the news of the joint venture with the Vardhman Group. The JV will install</p> <p>250 stitching machines and will have an output of 1.2 million shirts per annum, which will be gradually increased to 1.8 million units per year.</p> <p>INTRODUCTION</p> <p>C. ABOUT THE ET SCHEME Recruitment and Selection of ETs</p> <p>Vardhman group has been expanding since the last ten years. It is expecting potential expansion in the near future. This would mean need for more manpower, with the right skill and aptitude, for the achievement of the organizations objectives. At Vardhman, the employees are broadly categorized into four levels Staff or S Level, Officer or O Level, Executive or E Level and the Manager or M level. These levels are further sub divided into four levels, for example, O level consists of O1, O2, O3 and O4 levels. The ET Scheme or the Executive Trainee Scheme is designed to recruit employees at the E level of employment. The ET Scheme of Vardhman is an outcome of the keen vision of the chairman of the Vardhman Group, Mr. S.P. Oswal. The ET Scheme was first launched in the year 1979. The origin of this scheme may be viewed in the backdrop of the terrorism in Punjab. Due to terrorism, there was a dearth of qualified managers in the Punjab area. Some suggested moving the unit to more hospitable locations. Howe...</p>