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Page 1: Recon@ Qlik Sense Module · Recon@UVA Qlik Sense Module . Content Links . Overview Pre-Requisites Resources to Check First Tips & Tricks Accessing Recon@UVA Qlik Sense Use Cases

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Recon@ Qlik Sense Module

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Page 2: Recon@ Qlik Sense Module · Recon@UVA Qlik Sense Module . Content Links . Overview Pre-Requisites Resources to Check First Tips & Tricks Accessing Recon@UVA Qlik Sense Use Cases

Recon@UVA Qlik Sense Module

Content Links

Overview

Pre-Requisites

Resources to Check First

Tips & Tricks

Accessing Recon@UVA Qlik Sense

Use Cases

Viewing Reconciliation Statistics by School/Unit

Viewing Reconciliation Details by School/Unit

Tracking Late Reconciliations by School/Unit

Monitoring Staff within my School/Unit not Reconciling Timely

Other Resources

Contact Information

Overview

The Recon@ Module is a Qlik Sense app that provides financial analysts better insight into the metrics and details surrounding their Units’ monthly expenditure (GA) reconciliations. Each dashboard presents a different way to analyze the data and provides additional oversight that is not as readily available in the Recon@UVA system.

To access this app, users must email [email protected] explaining their use case for the module. Once approved by the Recon@UVA team, the requestor will be added to the “EDW_Comp_Dept_ReconApp” MyGroup, which allows access to the app.

Pre-Requisites

• Complete the Intro to Qlik Sense online training course (recommended)

• Request the EDW_P_Finance role in ESHARP (if you don’t already have it)

• Familiarize yourself with the Recon@ Data Dictionary

Resources to Check First

• App Description – open the About Sheet.

• Sheet descriptions – open the Details for each Sheet (click the bottom of the Sheet thumbnail).

Tips & Tricks

• To quickly move from one sheet to another, click the down arrow at the top of the dashboard to display the available Sheets, then select the one you want to open, or use the right and left arrow buttons to move through the Sheets.

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• To view a visualization in full screen mode, hover your mouse over any visualization and click the Full Screen icon to get a closer look.

• To sort a column (e.g., Period) in a table visualization, click the Column Header. Click the column header again, to reverse the sort order.

• To scroll through a long list of values in a table, use the vertical scroll bar or the Page Up and Page Down keys on your keyboard.

• To use wildcards during searching, add * (asterisks) before and/or after your search text. For example, searching for *Mar-* will search for all instances of “Mar-” in the list of values.

Accessing Recon@UVA Qlik Sense

Step Action 1. Log on to the Qlik Sense Hub.

2. Select the Finance stream.

3. Click the Recon@ Module app thumbnail.

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Step Action 4. The Recon@ Module app overview window opens displaying all the sheets available in this

app. You may see additional sheets in future releases of this app.

Use Cases

• Viewing Reconciliation Statistics by School/Unit

• Viewing Reconciliation Details by School/Unit

• Tracking Late Reconciliations by School/Unit

• Monitoring Staff within my School/Unit not Reconciling Timely

Viewing Reconciliation Statistics by School/Unit

Step Action 1. Navigate to the RECON@ - DASHBOARD sheet within the application.

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Step Action 2. Click on the Unit filter box and select the Prefix that corresponds with your school/unit.

Selected filters will be maintained across the top bar of the sheet and can be removed by clicking the within the corresponding box.

3. Use the icons in the top right corner to expand, screenshot, and explore the graphs and visuals.

Statistics for ALL periods will populate unless filtered otherwise.

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Step Action

Use the Org Number filter box and key the desired value (hit enter once keyed) to filter for a specific org. Statistics will change based on the Org Number selected.

At this point, the statistics are based on reconciliations across your school/unit or org since Recon@UVA went live (less any purged data). This data will help to better understand the percentage of users within your school/unit or org that prepare, examine, and approve on time.

Viewing Reconciliation Details by School/Unit

Step Action 1. Navigate to the RECON@ - DETAIL sheet within the application.

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Step Action 2. Click on the Unit filter box and select the Prefix that corresponds with your school/unit.

Selected filters will be maintained across the top bar of the sheet and can be removed by clicking the within the corresponding box.

3. Scroll to the right using the dark scroll bar across the bottom of the table to see additional details.

All Periods will populate unless filtered otherwise.

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Step Action 4. Right click on the Tracking Recons – Detail table and choose Export to see options for

exporting the data.

5. Choose Export Data from the Export menu to send the detailed table to Excel.

Use the Org Number filter box and key the desired value (hit enter once keyed) to filter for a specific org. Statistics will change based on the Org Number selected.

The details within this table are the reconciliation-by-reconciliation information that supports any associated statistics based on current filtering. Details will help to better understand how statistics/percentages have been derived.

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Tracking Late Reconciliations by School/Unit

Step Action 1. Navigate to the RECON@ - DETAIL sheet within the application.

2. Click on the Unit filter box and select the Prefix that corresponds with your school/unit.

Selected filters will be maintained across the top bar of the sheet and can be removed by clicking the within the corresponding box.

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Step Action

Use the Org Number filter box and key the desired value (hit enter once keyed) to filter for a specific org. Statistics will change based on the Org Number selected.

3. Use the ApprovedorNot filter along the top of the page and select Not Approved in order to

return any reconciliations that are not in an “Approved” status.

In order to return any late reconciliations, you will need to filter for the appropriate periods in which recons are considered late.

Remember, reconcilers have thirty (30) days to complete the reconciliation workflow. For example, March reconciliations would not be considered late on April 30th but would be on May 1st. Similarly, April reconciliations would not be considered late on May 30th, but would be on May 31st.

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Step Action 4. Select any Period that would not be considered late (current periods would never be

considered late).

5.

Click the icon.

6. Choose Select excluded from the list of options.

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Step Action 7. Details for late reconciliations will be included in the Tracking Recons – Detail table.

The dark scroll bar along the bottom of the detail table indicates that additional detail exists to the right.

6. Right click on the Tracking Recons – Detail table and choose Export to see options for

exporting the data.

7. Choose Export Data from the Export menu to send the detailed table to Excel.

Once exported, it is recommended to follow-up with reconcilers to ensure the outstanding late reconciliations are ultimately approved.

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Monitoring Staff within my School/Unit not Reconciling Timely

Step Action 1. Navigate to the RECON@ - OVERVIEW sheet within the application.

2. Click on the Unit filter box and select the Prefix that corresponds with your school/unit.

Selected filters will be maintained across the top bar of the sheet and can be removed by clicking the within the corresponding box.

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Step Action 3. The Oversight Report will populate with each Approver-Preparer-MBU-Department-Owning

Org combination and their associated statistics in terms of # of total Recons and the # and % prepared/approved on-time versus late.

The oversight report will provide higher-level statistics to potentially pinpoint repeat offenders who do not complete their reconciliations in a timely fashion.

Other Resources

FIN-023: Reconciling Unit Accounting Records:

https://uvapolicy.virginia.edu/policy/FIN-023

Monthly Grants Accounting (GA) Reconciliation Procedure:

https://recon.vpfinance.virginia.edu/ga-reconciliation/ga-reconciliation-procedure

Recon@UVA Reports:

https://recon.vpfinance.virginia.edu/ga-reconciliation/reconuva-reports

Recon@UVA Frequently Asked Questions:

https://recon.vpfinance.virginia.edu/ga-reconciliation/frequently-asked-questions

Recon@UVA Glossary:

https://recon.vpfinance.virginia.edu/ga-reconciliation/glossary

Contact Information

For assistance with the Recon@UVA system or Recon@UVA Qlik Sense module, please contact our team via email at [email protected].

https://recon.vpfinance.virginia.edu/contacts