Recommendations to Committee on Technical ArchitectureSub-Committee on Web, Social Media and Mobile Governance

Jeff Jorgenson

March 21st, 2012

State of UCSF Web circa 2009

Current State

Informal Collaboration

• Coordination of redesign efforts• Reuse of some design templates• Drupal Users Group• Communicators Network

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Centrally funded Drupal Hosting enabled

Today’s World

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Develop

Design/Build

Maintenance

Department A

$

$

$

Hosting $

Develop

Design/Build

Maintenance

Department B

$

$

$

Hosting $

Develop

Design/Build

Maintenance

Department C

$

$

$

Develop

Design/Build

Maintenance

Department D

$

$

$

Hosting $

Campus-wide Needs

Findings from Deloitte & Touche 2009 Report

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1) Hire consultant to address strategy• Shared web analytics• Shared Drupal templates• Integration of content• Timeframe: 3 months• Cost: $75K• Anticipated result proposal for a shared web

services program• Estimated Implementation of recommendation:

$250K-300K

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2) Expand Central Campus Support for Drupal Hosting• Hire FTE to support Drupal hosting at enterprise

level (ITS)• Expand Drupal versions supported (6 & 7)• Speed conversion of existing sites into hosted

environment• Interface with hosting provider and manage

multiple developer relationships• Timeframe: Immediate• Cost: $120K• Improved and expanded hosting solutions

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3) Fund Common Campus Calendar Project • Initially recommended in 2003, a common

campus calendar has been a long-term need.• Recent work on the Featured Academic Events

calendar has brought together:– SAA and the Scheduling application– EVC’s office – University Relations

• Other business owners have agreed to participate in ongoing governance:– Medical Center – School of Medicine– School of Pharmacy

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Calendar Estimates

• Project Evaluation: $65K– Fulltime Project Manger for 3 months– .25 FTE BA– .25 FTE Technical Architect

• Estimated Development Project Costs $20K• Estimated Ongoing Costs $50K/year • Timeframe: Immediate• Duration: 3 months

SECTION HEADING

OAAIS

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Phase 1 Plan: FY 2012-13Q1 Q2 Q3

Web StrategyConsultant

Calendar Eval Implementation

….Expand Drupal Hosting

Q4

Phase 2 (2013-14)

• Develop Search Tool and Search Engine Optimization

• Fund Library’s effort for Central Image Repository

• Fund implementation of UCOP’s expected Accessibility policy mandate

• Broker enterprise licenses for tools such as:– Radian 6 (social media analytics)– SEO or Google AdWords

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