Recommendations to Committee on Technical ArchitectureSub-Committee on Web, Social Media and Mobile Governance

Jeff Jorgenson

March 21st, 2012

State of UCSF Web circa 2009

Current State

Informal Collaboration

• Coordination of redesign efforts

• Reuse of some design templates

• Drupal Users Group

• Communicators Network

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Centrally funded Drupal Hosting enabled

Today’s World

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DevelopDevelop

Design/Build

Maintenance

Department A

$

$

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HostingHosting $

DevelopDevelop

Design/Build

Maintenance

Department B

$

$

$

HostingHosting $

DevelopDevelop

Design/Build

Maintenance

Department C

$

$

$

DevelopDevelop

Design/Build

Maintenance

Department D

$

$

$

Hosting $

Campus-wide Needs

Findings from Deloitte & Touche 2009 Report

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1) Hire consultant to address strategy• Shared web analytics

• Shared Drupal templates

• Integration of content

• Timeframe: 3 months

• Cost: $75K

• Anticipated result proposal for a shared web services program

• Estimated Implementation of recommendation: $250K-300K

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2) Expand Central Campus Support for Drupal Hosting• Hire FTE to support Drupal hosting at enterprise

level (ITS)

• Expand Drupal versions supported (6 & 7)

• Speed conversion of existing sites into hosted environment

• Interface with hosting provider and manage multiple developer relationships

• Timeframe: Immediate

• Cost: $120K

• Improved and expanded hosting solutions

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3) Fund Common Campus Calendar Project • Initially recommended in 2003, a common

campus calendar has been a long-term need.

• Recent work on the Featured Academic Events calendar has brought together:– SAA and the Scheduling application

– EVC’s office

– University Relations

• Other business owners have agreed to participate in ongoing governance:– Medical Center

– School of Medicine

– School of Pharmacy

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Calendar Estimates

• Project Evaluation: $65K– Fulltime Project Manger for 3 months

– .25 FTE BA

– .25 FTE Technical Architect

• Estimated Development Project Costs $20K

• Estimated Ongoing Costs $50K/year

• Timeframe: Immediate

• Duration: 3 months

SECTION HEADING

OAAIS

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Phase 1 Plan: FY 2012-13Q1 Q2 Q3

Web StrategyConsultant

Calendar Eval Implementation

….Expand Drupal Hosting

Q4

Phase 2 (2013-14)

• Develop Search Tool and Search Engine Optimization

• Fund Library’s effort for Central Image Repository

• Fund implementation of UCOP’s expected Accessibility policy mandate

• Broker enterprise licenses for tools such as:– Radian 6 (social media analytics)

– SEO or Google AdWords

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