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Solution in Detail
Passenger Travel and Leisure
Real Estate Lifecycle Management
Executive Summary Solution Overview Contact Us
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Boost Your Real Estate Portfolio
To succeed during times of globalization, real
estate managers need to ensure compliance with
tenant, tax, and financial reporting regulations.
For example, operational leases have to be
accrued according to U.S. GAAP. And in the
future, once the planned new International
Financial Reporting Standards (IFRS) for leases
is deployed, you must be able to capitalize leases
for the balance sheet.
To achieve sustainability targets,you need a
way to carefully track the energy consumption of
buildings and facilities, as well as accurately
allocate costs for energy consumption to tenants.
To fight competition, you need to make more
informed investment decisions regarding
construction and modernization projects. You
also need a way to monitor projects closely,
improve tenant relations, and standardize and
automate real estate processes to reduce
administrative overhead costs (for example,
for lease administration and maintenance).
SAP solutions help you by supporting compre-
hensive real estate lifecycle management.
They cover investment, construction, sales,
marketing, land ease, and space management,
maintenance, and more.
Higher operating margin for firmsin North America, Europe, the
Middle East, and Africa with an
enterprise-wide performance
management discipline
Source: SAP Performance
Benchmarking
Managing passenger transportation and logistic real estate has long been low on
the executive priority list. But pressure to reduce operational spending and carbon
footprints as well as strict financial regulations, have changed this.Optimized Mgmt.
Portfolio Mgmt.
SAP Innovations
Improved Profitability
Executive Summary Solution Overview Contact Us
40%
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To optimize investment and construction,
you need a way to analyze your property
portfolio, track investment decisions, handle
construction services bids and awards, monitor
projects and contractors, and manage cash.
Managing lease and space effectively demands
that you track approval workflows, post leases
according to accounting standards, escalaterents, and settle rents and service charges. You
also need to track workplace occupancy and
automate moves and room reservations.
Optimizing maintenance and repair requires
that you monitor budgets, measure energy
consumption, recover expenses from common
area maintenance, and handle maintenance,
repair, and service orders.
SAP solutions address all of these activities in
an integrated way that supports end-to-end
processes.
Optimizing Real Estate Management
SAP solutions help improve investment decisions, reduce project risks, accelerate
lease-out processes, boost lease revenues, and control key dates. You can
increase workspace utilization, reduce maintenance overhead, improve energy
consumption reporting, and facilitate compliance with financial reporting standards.
Executive Summary Solution Overview Contact Us
Optimized Mgmt.
Portfolio Mgmt.
SAP Innovations
Improved Profitability
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For passenger transportation and logistic real estate managers, the benefits of end-
to-end real estate lifecycle management are enormous. You can increase return on
investment by making better decisions and reduce instances of overruns by controlling
budgets. You can reduce vacancies through faster lease-outs and increase revenues
by invoicing more accurately. SAP solutions also help you lower administrative costs
by automating processes and facilitating compliance, resulting in:
Improve Portfolio Profitability
Higher return on procurement, construction, and modernization investments
Reduced project risks
Fewer vacancies
Increased lease revenues
Faster energy reporting
Reduced administrative cost
Full compliance with financial reporting standards
36%Higher operating margin fororganizations using IT to
enable strategic and
competitive advantages
Source: SAP Performance
Benchmarking
Executive Summary Solution Overview Contact Us
Optimized Mgmt.
Portfolio Mgmt.
SAP Innovations
Improved Profitability
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Integration between the SAP Customer
Relationship Management and SAP Real
Estate Management applications supports
close collaboration between sales and
marketing teams and lease administration staff.
SAP Real Estate Management also supports
activity planning for real estate units and makes
it easy to adjust sales gradings in leases. In
addition, it enables full Single Euro PaymentArea (SEPA) compliance and faster periodic
postings and reversals. Thanks to integration
with the SAP Common Area Maintenance
Expense Recovery application, its easier to
handle service charge settlements according to
North American and Australian business
practices (and based on tenant agreements).
You can prepare information for analysis by
migrating data from the SAP NetWeaver
Business Warehouse application powered
by the SAP HANA platform.
Mobile solutions powered by SAP Mobile
Platform support better work, service, and
inventory management, as well as efficient
auditing, approvals, and workflow manage-ment. You can manage inspections and
maintenance rounds of on-site staff.
The SAP Real Estate Management rapid-
deployment solution enables a faster, better
implementation of core real estate processes.
SAP Innovations
With SAP solutions, you can consistently promote your retail, office, and residential
space. The solutions can help you identify the right offer more easily, provide fully
consistent lease abstracts, and create a validated, detailed contract offer.
Executive Summary Solution Overview Contact Us
Optimized Mgmt.
Portfolio Mgmt.
SAP Innovations
Improved Profitability
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End-to-End Lifecycle Management
Investment and Construction
Analyze the passenger transportation and logistic real estate portfolio, track
investment decisions, procure construction services, monitor projects, and manage
cash for adequate funding.
Lease and Space Management
Manage lease details, post leases according to accounting standards, escalate rents,
settle sales-based rents and service charges, and manage corporate workplaces.
Maintenance and Repair Management
Monitor budgets, handle work orders, recover expenses from tenants, and measure
energy consumption.
Executive Summary Solution Overview Contact Us
Solution Overview
Investment andConstruction
Maintenance and Repair
Lease Mgmt.
Why SAP?
Real Estate Lifecycle Mgmt.
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The SAPsolution covers
investment planning to main-
tenance for better decision
making, full budget control and
compliance, faster lease-outs,
and reduced overhead.
Optimized Real Estate Lifecycle Management
Executive Summary Solution Overview Contact Us
Solution Overview
Investment andConstruction
Maintenance and Repair
Lease Mgmt.
Why SAP?
Real Estate Lifecycle Mgmt.
Accounting
Construction
Lease
Administration
Facility
Management
Investment
Planning
Property
Acquisition
Construction
Project
Contract
OfferLease
Rent
Escalation
Service
Charge
Settlement
Space
Management
Room
ReservationMaster Data Work Order
Energy
Reporting
Asset
AccountingReceivables Payables
Cost
Settlement
Investment and
ConstructionMaintenance and Repair
Lease and Space
Management
Master DataLease
Abstract
Real Estate
SearchContingent
Rent
Move
Management
Project
AccountingBudget
Cost
Settlement
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SAP solutions help you keep acquisitions and
construction projects on track. You can:
Collect and organize all investment ideas,
track approval steps, and analyze decisioncriteriaincluding costs, revenues, and
qualitative aspects
Create projects and track budgets, mile-
stones, deliverables, and delivery dates
Electronically invite bids from suppliers,
award contracts, handle purchase orders,
manage invoicing, and track planned,
committed, and actual costs
Manage land and building acquisition
agreementsincluding property details,
documents, postings, payments, workflows,
critical dates, and asset accounting
SAP solutions enable you to oversee
investment and construction of assets.
Decide whether, where, and when to
buy, construct, or lease propertyand
then monitor budgets, schedules, and
project scope.
Investment and Construction
14%Higher annual percentagesavings in indirect material
spend where multiple
suppliers are included in
eRFX and reverse auction
processes
Source: SAP Performance
Benchmarking
Capabilities
Investment and Construction
Benefits
SAP Innovations
Solution Overview
Executive Summary Solution Overview Contact Us
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Investment planningfunctions enable you
to track all aspects of investment proposals,
approval workflows, and ongoing projects.
Property acquisition supports the acquisition
of land and buildings by helping you collect all
related documents, manage acquisitioncontracts, track their approval status, and
manage critical dates.
Construction management supports planning
and monitoring of construction projects,
including budgets, resources, milestones, work
packages, and procurement of construction
materials and services.
Master data management enables you to
maintain site, building, and land data. You
can also turn this data into visualizations using
CAD software and geographical information
systems.
Asset accounting supports the creation of
new assets so you can capitalize on acquisition
contracts and construction projects, as well as
post depreciation.
Vendor accounting enables you to post vendor
invoices against budgets and pay open items.
14%Higher data accuracy if datawarehouse architecture is
continuously monitored and
enables easy extensions and
integration of new data
Source: SAP Performance
Benchmarking
Invest Smarter and Construct Better
Executive Summary Solution Overview Contact Us
Capabilities
Investment and Construction
Benefits
SAP Innovations
Solution Overview
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Now you can have insight into all investment
alternatives before you make a decision as you
explore different options with detailed descrip-
tions, pictures, maps, planned costs andrevenues, and approval status.
Once a decision on an investment has been
made, it is possible to oversee all aspects of
construction with full control through functionality
for tracking budgets, resources, scope, and time-
lines. Its faster and easier to manage and
collaborate with suppliers, due to consistent bid-
ding, awarding, and purchase order processes.
You gain full control of all acquisition and
disposal agreements on land and buildings
by tracking all terms, conditions, and related
documents. You can also help ensure fullfinancial compliance by capitalizing property
acquisition and construction projects and
automatically executing depreciation postings.
And finally, you can create open items on
the vendor accounts of the landlords and
construction companies faster and easier,
as well as efficiently take care of payments.
Empower real estate managers to make
better investment decisions, reduce
project risk, improve the purchase of
construction services, and fully track
property acquisitions.
Invest Smarter and Monitor Projects More Closely
53%More employees use analyticaldata when given access to
advanced analytical tools
without dependence on IT
Source: SAP Performance
Benchmarking
Executive Summary Solution Overview Contact Us
Capabilities
Investment and Construction
Benefits
SAP Innovations
Solution Overview
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image #here
The SAP Portfolio and Project Management
application makes it easier to manage
investment ideas, consistently align portfolio
planning with project definition and execution,and gain more insight into financial planning
and resource management.
Innovations for Investment and Construction
The SAP Enterprise Project Connection
application provides an interface to legacy
project management solutions.
The SAP ERP application helps you efficientlymanage data for large projects and plan dates
for plant maintenance, customer service orders,
and network activities simultaneously.
68%Higher operating margin forfirms in North America, Europe,
the Middle East, and Africa
with mature IT strategy and
business alignment practices
Source: SAP Performance
Benchmarking
SAP solutions enable better investment
planning and project management for
construction, modernization, and
refurbishment.
Executive Summary Solution Overview Contact Us
Capabilities
Investment and Construction
Benefits
SAP Innovations
Solution Overview
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To help you efficiently manage leases and
space, SAP offers integrated, comprehensive
real estate lifecycle management solutions that
support:
Management of all lease details
Straight-lining of operational leases for
accounting purposes
Rent escalations based on price indexes
Settlement of sales-based rents for retail
tenants
Recovery of common area maintenance
expenses
Tracking of employee workspace and room
reservations
Payments from tenants to landlords
Planning and analysis of costs and revenues
from leases
Allocation of space utilization costs to cost
centers and projects
In a competitive environment, you need
to increase rental income and reduce
rental expenses while increasing
corporate workspace utilization. SAP
software helps you do all this and more.
Lease and Space Management
14%Higher data completeness fororganizations in North America,
Europe, the Middle East, and
Africa with systems that integrate
internal, external, structured, and
unstructured data
Source: SAP Performance
Benchmarking
Capabilities
Lease Mgmt.
Benefits
SAP Innovations
Solution Overview
Executive Summary Solution Overview Contact Us
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Manage leases from contract closure to
termination, including payments, dunning,
installments, sales-based rent settlements, rent
escalations, and service charge settlements.
Lease management supportscomprehensive
lease tracking, timely lease postings, andmonitoring of critical dates and visualization in
CAD software.
Contingent rent enables the settlement of sales-
based rent agreements.
Rent escalationsupports consumer price index
rent adjustments, contingent-based rent
settlements, or other criteria.
Space managementfacilitates employeeworkspace assignments and space cost
allocations.
Move managementsupports move plans
development and employee room assignment
updates.
Room reservationsupports room planning,
including service delivery and cost allocations.
Cost accountinghelps you plan costs and
revenues, input activities, track actual cost and
revenues, and calculate figures.
Accounts receivables and payablesenable
the creation of invoices, payments, dunning,
and installments.
28%Lower IT spend whereorganizations have a
consolidated single solution
or platform landscape
Source: SAP Performance
Benchmarking
Manage Leases and Spaces Efficiently
Executive Summary Solution Overview Contact Us
Capabilities
Lease Mgmt.
SAP Innovations
Solution Overview
Benefits
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The benefits of this solution are far-reaching.
For example, you can lower costs from expense
leases and increase revenues from income
leasesall while reducing administrativeoverhead by automating rent calculations,
postings, and more.
Automation helps you invoice contingent rents
earlier (via automated calculation and settlement
processes) and escalate rents in a timely
manner (based on changes in the consumer
price index or other criteria).
Organizationally, its easier to manage corporate
workplaces, plan moves, and manage room
reservations. The software centrally tracks
workplaces and meeting rooms, the assignmentof employees and service orders, and more.
It also helps you efficiently create postings on
accounts receivables and payables, create
invoices, handle payments and collections, run
dunning procedures, create installment plans,
and withdraw open items. You can also quickly
allocate real estate costs and revenues to cost
centers, projects, and orders).
With this SAP solution, you can improve
lease performance and facilitate full
compliance with financial reporting
standards. Reporting functions help you
to make better lease management
decisions.
Deliver Higher Lease Performance and Space Utilization
14%Fewer days to close quarterlybooks if financial systems
support internal and external
accounting requirements
Source: SAP Performance
Benchmarking
Executive Summary Solution Overview Contact Us
Capabilities
Lease Mgmt.
SAP Innovations
Solution Overview
Benefits
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Applications
Lease administration functionality powered by
the SAP Real Estate Management application
gives people an enhanced user experience thatincreases efficiency. For example, its easier to
change organizational assignments, and
leveraging full support of the SEPA mandate,
they can automatically create real estate
Innovations in Lease and Space Management
contracts. Grading rules in sales-based rent
agreements can be readily updated via
automated adjustments.
Individual service charge settlementspoweredby the SAP Common Area Maintenance Expense
Recovery applicationcan be run faster and in
a compliant manner for customers.
Innovations enable a faster, more
efficient process for lease administration.
Executive Summary Solution Overview Contact Us
Capabilities
Lease Mgmt.
SAP Innovations
Solution Overview
Benefits
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SAP solutions help you integrate, streamline,
and automate facilities operations and increase
process and spending visibility. At the same
time, they make it easier to:
Monitor budgets via alerts and sophisticated
reporting
Create, process, and monitor maintenance
and repair orders using standard processes
that improve service levels
Collaborate electronically with service
providers
Automatically process vendor invoices
Report energy consumption and relatedcosts for each facility
Recover expenses for common area
maintenance from tenants
With effective maintenance and repair
management, you can operate more
efficiently to avoid budget overruns that
hurt margins and the bottom line, as
well as accurately track energy
consumption.
Efficient Maintenance and Repair
30%Lower rework time whenmaintenance is streamlined
through the automation of
monitoring, notification, and
problem resolution processes
Source: SAP Performance
Benchmarking
Maintenance and Repair
Solution Overview
Executive Summary Solution Overview Contact Us
Capabilities
Benefits
SAP Innovations
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With SAP solutions, you can proactively and
efficiently manage maintenance, repairs, and
energy use.
Master data managementenables full tracking
of buildings and equipment so you can plan
maintenance and visualize master data with CADsoftware.
Work order functionsenable work order creation
based on ad hoc requests or maintenance plans.
Monitor work orders and check budget utilization
based on committed and actual costs.
Service charge settlementcalculates the
portion owed by a tenant based on time of
occupancy and energy consumption and posts to
tenant accounts.
Energy reportingtracks energy usage by
assigning meters to buildings and creating
measurement documents and compiled reports.
Budgetinghelps you control budgets and
avoid overruns via extensive monitoring.
Accounts payablesfunctions support vendor
invoice processing, including postings and
payments.
Cost accountinghelps you plan costs, input
activities, track revenue, and prepare key
statistical figures.
14%Lower forecast cycle timewhen plans, measurements,
and simulations are
continuous and based on
recent insights
Source: SAP Performance
Benchmarking
Manage Maintenance Repairs and Energy
Executive Summary Solution Overview Contact Us
Capabilities
Maintenance and Repair
Benefits
SAP Innovations
Solution Overview
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With SAP software, you can tightly control
maintenance spending by effective planning and
close monitoring of budgets via sophisticated
reporting and alerts. You can also use automatedwork order creation and service confirmation
tracking to manage maintenance, repair, and
service activities more efficiently.
This results in better asset management that
improves the overall state of your buildings and
equipment. For example, you can establish
preventive maintenance based on time and
usage intervals to head off issues.
Operational efficiency can be improved by using
automated vendor invoice processing to reduce
the overhead of invoice verification. And detailed
meter readings and automated consumptioncalculations and reporting help you produce
compliant energy reporting quickly and cost-
effectively.
You can recover expenses for common-area
maintenance from tenants in a faster, more
compliant way by tracking tenant individual
agreements and automating the settlement
procedure process.
Armed with integrated functions and
timely insight, you can proactively budget
projects, lower overhead costs, fulfill
service level agreements, and allocate
energy consumption by location.
Increase the Value of Assets via More EfficientMaintenance
35%Lower maintenance cost as apercentage of replacement
value when planning includes
skills, materials, tools, and job
instructions
Source: SAP Performance
Benchmarking
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Maintenance and Repair
Solution Overview
Capabilities
Benefits
SAP Innovations
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Applications
SAP applications deliver key functionality to
optimize asset maintenance and repair. The SAP
Linear Asset Management application helps youmanage rails, pipelines, and cables. The SAP
Enterprise Asset Management solution makes it
easier to manage maintenance orders,
notifications, maintenance plans, task lists, and
more. The SAP Multiresource Scheduling
Innovations in Asset Maintenance and Repair
application makes it easier to align resources for
projects, maintenance, and service.
Visualizations
The 2D and 3D functionality in the SAP VisualEnterprise Viewer and SAP Enterprise Asset
Management applications increase closure rates
of maintenance notifications, and increase
technician efficiency.
29%Lower annual service andmaintenance cost when all
facilities track the same key
performance indicators
Source: SAP Performance
Benchmarking
SAP innovations improve maintenance
via linear asset management and better
resource scheduling and asset
visualization.
Executive Summary Solution Overview Contact Us
Maintenance and Repair
Solution Overview
Capabilities
Benefits
SAP Innovations
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Operations and Asset Management Value Map
The SAP solution covers
investment planning to main-
tenance for better decision
making, full budget control
and compliance, faster lease-
outs, and reduced overhead.
Executive Summary Solution Overview Contact Us
Maintenance
Programs and
Configuration
Management
Complex Asset
and ComponentMaintenance
Asset Planning
and Fleet Asset
Planning and
Scheduling
Spare Parts
Management
Line and BaseMaintenance
Work Permit
Management
Incident
Management
Environment,Health, and
Safety Risk
Assessment
Management
of Change
MaintenanceWorker Safety
Management
OperationalRisk
Management
Maintenance
Repair and
Overhaul
Investment and
Construction
Lease and
Space
Management
Maintenance
and Repair
Real Estate
Lifecycle
Management
Solution Overview
Investment andConstruction
Maintenance and Repair
Lease Mgmt.
Why SAP?
Real Estate Lifecycle Mgmt.
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Why SAP?
SAP provides an integrated, complete real estate management lifecycle
management solution thats ideal for all types of real estate, including office,
retail, industrial, residential, and land assets.
Tight Integration Across a Complete Solution
SAP provides a lower total cost of ownership than stand-alone point solutions thanks to nativeintegration with the SAP ERP Financials solution and the various applications providing
functionality.
Proven Real Estate Management Best Practices
Customers in more than 70 countries spanning all industries have successfully deployed our
solution.
Fast Time to Value for Core Real Estate ProcessesThe solution has been broadly adopted by leaders across industries and offers comprehensive
best practices that, when adopted, reduce time to value.
Executive Summary Solution Overview Contact Us
Solution Overview
Investment andConstruction
Maintenance and Repair
Lease Mgmt.
Why SAP?
Real Estate Lifecycle Mgmt.
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Benchmark Your Performance
Position your organization for dominance in this new economy with the business performance
benchmarking program from SAPavailable free to SAP customers and select prospects.
The SAP benchmarking program has helped more than 3,000 organizations assess their
strengths, uncover areas for improvement, and identify best practices and IT strategies that
generate clear, tangible valuenot someday, but today.
Go Live in Weeks
Heres the fastest way to run your business better: our rapid-deployment solutions. In onepackage, you get everything you need to be up and running quickly including preconfigured
software and implementation servicesin just weeks. With a defined scope and predictable
costs, there are no surprises.
Join Your Community of Practices
Every day, SAP Community Network (SCN) changes the way that thousands of SAP users work.
It lets members help one another solve problems, learn, and invent new ways to get things
donefaster. Find out how to connect with people, content, and resources.
Find Out More About How Your Organization CanBecome Best-Run
Visit valuemanagement.sap.com >>
Visit sap.com/solutions/rds >>
Visit scn.sap.com >>
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Solution in Detail
Passenger Travel and Leisure
SAP public Web site:
www54.sap.com/solution/industry/transportation-logistics.htmlSAP Service Marketplace: https://websmp203.sap-ag.de/tl
Travel and Logistics Community:
http://scn.sap.com/community/transportation-and-logistics
LinkedIn group SAP Enterprise Asset Management:
www.linkedin.com/groups/SAP-Enterprise-Asset-Management-EAM
-2680933?trk=myg_ugrp_ovr
LinkedIn group SAP Travel and Transportation:
www.linkedin.com/groups?gid=3966133&trk=myg_ugrp_ovr
LinkedIn group SAP User Group for Railways:
www.linkedin.com/groups/SUGRail-SAP-User-Group-Railways-4366195/about
CMP 26244 (13/06)
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