p25 radio system - pinal county, arizona minutes/attachments/990/02 - p25... · p25 radio system...

P25 Radio System

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P25 Radio System Project Review

• Background • Request submitted to the BOS in October 2014, for new 2-way radio system for Public Safety

• Justification: • Existing radio system technology was old and becoming obsolete. • Coverage, specifically the portable coverage was poor (~31% area of operations). • Unsecure (un-encrypted) • Limited feature functionality to meet the needs and demands for first responders • Concern for officer safety

• Proposal: • Upgrade entire system from analog to digital using latest technologies • Add more radio sites to improve coverage • Add encryption • Add additional feature/functionality including multi-band operations, GPS, & Over the Air Programming • Provide coverage for 90% Area of Operations

2 October 11, 2017; -jev


• Project Approval • BOS approved funding December 2014 through Bond issuance. • Hired consultant to assist with RFP and project implementation • RFP process, February 2015 – November 2015 • Motorola awarded contract December 2015. • Project kickoff January 2016 • Project Plan and implementation, January 2016 – January 2018



• Project Deliverables • Build and site development of eleven (11) radio sites

• PCSO, Kelvin, San Tan, Superior, Pinal Peak, Mammoth, Mt Lemmon, Red Rock, Casa Grande Mt, RT84 & Sacaton Mt.

• PCSO site; primary site, Pinal County owned. • Pinal Peak; existing site, National Forest Service lease. • Mammoth and Superior; brand new sites with new tower and building. Both new property leases. • Mt Lemmon and Red Rock; co-location in existing DPS sites, IGA. • Kelvin, San Tan, Casa Grande, RT84 and Sacaton existing tower sites, 3rd party lease agreements.

• Install new RF Radio equipment and Microwave equipment • Site and Network configuration for county-wide coverage • Install and program new dual-band radios; 300 mobile and 300 portable • Upgrade Dispatch Console (keeping old VHF system operational) • System and Network Testing



• Project Deliverables – Current Status • Build and site development, 9 of 11 sites completed:

• Pinal Peak; In progress: (target completion October 16th, 2017) • Superior/RCM - Construction begins in a few weeks: (target completion December 1st, 2017)

• Hand-out and Installation of 300 mobile and 300 portable (scheduled Oct – Nov, 2017)

• Upgrade Dispatch Console (after RCM site completed, December 2017)

• Full System Testing (after Dispatch upgrade, December, 2017)

• System • Coverage Testing

• Cutover to new System: ( target ~January 10th, 2018)




COVERAGE: • Current Area Of Operation

• Mobile = 81% • Portable = 31%

• Based on 3 – major site/systems

• Pinal Peak (Pinal County) • Sacaton (GRIC) • Mt Lemmon (DPS)

October 11, 2017; -jev 7

Conceptual Design Plan Proposed Configuration

COVERAGE: • Proposed Area of Operation

• Mobile = 95% AOO • Portable = 87% AOO

• Based on 10 – major site/systems - Pinal Peak Sacaton

- Mt Lemmon Red Rock

- Kelvin San Tan

- Superior Mammoth

- Casa Grande RT84



Budget

Bond Total $19,000,000.00

Federal Engineering Consultants $295,552.00

New PCSO Vehicle Radios 2016 $231,080.14

New Dispatch System & Recorder $624,682.87

New PCSO Communications Shelter $104,961.69

Motorola RFP Award $16,629,210.00

Staging & Travel $5,598.50

Change Orders (as of 09/21/17) $489,432.82

Project Costs $18,380,518.02

Remaining Project/Bond Money $619,481.98

Motorola Technology Credit $400,000.00 $319,000.00

5-year Estimated Ongoing Expense/Lease Costs Radio Site

Lease Costs

Site # Site Name Monthly Lease 2017-18 2018-19 2019-20 2020-21 2021-22 Year 1 Year 2 Year 3 Year 4 Year 5

1 PCSO 0 0 0 0 0 0

2 San Tan (Existing) $3,000 $36,000 $36,720 $37,822 $38,956 $40,125

3 Kelvin $2,950 $35,400 $36,108 $36,830 $69,600 $70,992

4 Resolution Copper $500 $6,000 $6,120 $6,242 $6,367 $6,495

5 Pinal $0 $0 $0 $0 $0 $0

6 Mammoth $0 $1 $1 $1 $1 $1

7 Lemmon $0 $0 $0 $0 $0 $0

8 Red Rock $0 $0 $0 $0 $0 $0

9 Casa Grande MTN $2,400 $28,800 $29,376 $29,964 $30,563 $31,174

10 I8/RT84 $2,400 $28,800 $29,376 $29,964 $30,563 $31,174

11 Sacaton $0 $0 $0 $0 $0 $0

$11,250 $135,001 $137,701 $140,822 $176,050 $179,961

Annual Expense included into the IT/Radio System cost center 3360.312. Plans are to seek funding to build new sites to replace lease sites costs.


Ongoing System Expense/Maintenance Costs

No additional funding for system maintenance or upgrades for 6-years. • (1) Year Warranty – after system cutover and final acceptance • (5) Year Post Warranty Support Services

• System and Network Monitoring – Motorola Managed Services • System and Network Onsite Response – Includes Equipment Repair and Service costs • Preventive Maintenance

• (6) Year System Upgrade Agreement, SUA – Every two years there will be upgrades to any/all software, hardware and implementation services, including new releases or patches, issued by Motorola that would improve and update the system.



Summary • Current Project is ON SCHEDULE and UNDER BUDGET • Final Milestones:

• Complete the site build at the new Superior/RCM site. • Install new radios, ~ 300 Mobile and ~300 Portable 2-way radio units. • Upgrade DISPATCH CONSOLES to new radio system • Final testing and ‘burn-in’ period – system sign-off

• System turn-up schedule for January 2018. • Post project review and completion, 1st Qtr 2018


Questions ?



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