Dallas County Commissioners Court

MEETING AGENDA

December 15, 2015 8:30 AM

Administration Building

Allen Clemson Courtroom 411 Elm Street

Dallas, Texas 75202

Honorable Clay Lewis Jenkins County Judge Commissioner Dr. Theresa M. Daniel District 1 Commissioner Mike Cantrell District 2 Commissioner John Wiley Price District 3 Commissioner Dr. Elba Garcia District 4

A. CALL COURT TO ORDER

B. DECLARE A QUORUM PRESENT

C. DECLARE LEGAL NOTICES POSTED AND COURT DULY CALLED

D. MOTION TO OPEN COURT

E. BAILIFF TO OPEN COURT

F. INVOCATION

Father Rudy Garcia Cathedral Shrine of the Virgin of Guadalupe Dallas, Texas

G. RESOLUTIONS

JUDGE CLAY LEWIS JENKINS

1. Employee of the Year 2015

2. Parkland's 2015 Leapfrog Top Hospital Award

H. CONSENT AGENDA

RECURRING BUSINESS

1. Register of Approved Checks, Authorized Claims Certification, Minutes of Requisitions, and Payroll Registers

2. Transfer of Funds

3. Collateral of Funds

4. Commissioners Court Agenda for Filing Only

5. Commissioners Court Correspondence

6. Personnel Actions

I. AWARDS

BIDS

1. Bid No. 2016-002-6539 Annual Contract for Asbestos-Mold-Lead Assessment and Consultant Services - Award

2. Bid No. 2016-004-6541 Annual Contract for the Purchase of Indigent Hygiene Packets and Related Items - Award

3. Bid No. 2016-017-6554 Demolition and Reconstruction of a New Single Family Home located at 11917 Quail Dr., Balch Springs, Texas 75180 - Award

4. Bid No. 2016-016-6553 Demolition and Reconstruction of a New Single Family Home located at 2417 Doty Lane, Balch Springs, Texas 75180 - Award

5. Bid No. 2016-018-6555 Demolition and Reconstruction of a New Single Family Home located at 4502 Shepherd Ln., Balch Springs, Texas 75180 - Award

6. Bid No. 2016-014-6551 Demolition and Reconstruction of a New Single Family Home located at 206 Thorne, Wilmer, Texas 75172 - Award

7. Bid No. 2016-015-6552 Demolition and Reconstruction of a New Single Family Home located at 709 Lloyd St., Wilmer, Texas 75172 - Award

8. Bid No. 2016-009-6546 Annual Contract for Georgia Pacific Brand Paper Towels and Rolls - Award

J. COURT ORDERS

AUDITOR

1. Amended FY11-FY14 Federal Equitable Sharing Agreement Reports

2. FY15 District Attorney Federal Equitable Sharing Agreement Filing

BUDGET

3. Sheriff’s Office – HOV Enforcement Interlocal Agreement with Texas Department of Transportation (TXDoT) for FY2016

4. Amendment #14 between Dallas County and Truancy Enforcement Center (TEC)

CRIMINAL JUSTICE

5. Contract between Dallas County and Nexus Recovery Center

DISTRICT ATTORNEY

6. Internet Crimes Against Children ILA 2nd Extension with the City of Dallas

7. Shirley Nelson Claim Final Settlement

8. Final Settlement of All Claims of James D. Edwards

ENGINEERING AND PROJECT MANAGEMENT

9. Architect/Engineer IDIQ Services Contract, Work Order No. 12 – Frank Crowley Environmental Graphic Design Services, 133 N. Riverfront Blvd., Dallas

10. Architect/Engineer IDIQ Services Contract, Work Order No. 14 – Lew Sterrett – Generator, 111 Commerce Street, Dallas, TX

11. Architect/Engineer IDIQ Services Contract, Work Order No. 13 – North Tower – Stair Replacement, 111 Commerce Street, Dallas, TX

12. Architect/Engineer IDIQ Services Contract, Work Order No. 15 – South Dallas Government Center A/E Programming, 7201 Polk Street, Dallas

13. Approve Purchase Agreement of 4515 LBJ, Farmers Branch

14. Architect/Engineer IDIQ Services Contract, Work Order No. 16 – Administration Building – Window Replacement/Repair, Dallas, TX

FORENSICS

15. City of Dallas FY2016 Interlocal Agreement for Forensic Laboratory Services

GOVERNMENTAL AFFAIRS

16. Tax Assessor-Collector Continuing Education Transcript for John Ames

HEALTH AND HUMAN SERVICES

17. 2015 DOE Weatherization Assistance Program Amendment No. 1

HOMELAND SECURITY AND EMERGENCY MANAGEMENT

18. Adoption of the 2015 Dallas County Hazard Mitigation Action Plan

HUMAN RESOURCES

19. Budget Approval of a Deputy Constable Job Grade 65 On the Law Enforcement Salary Schedule

INFORMATION TECHNOLOGY

20. Obtain Personal Services for Barbara Beckham through Robert Half Technologies

PLANNING AND DEVELOPMENT

21. Tax Abatement Request for PepsiCo/Frito-Lay

PUBLIC WORKS

22. Request to Consent to Sale of Tax Foreclosed Properties by Sealed Bid City of Dallas, Trustee - Reverted May and July 2015

23. Acceptance of Trustee Role of Dallas Independent School District to Resell Specific Properties Acquired by Tax Foreclosure

24. Transportation Alternatives Program (TAP) Funding Confirmation for Pleasant Run Road Trail

25. Dallas County Approval of Environmental Review for Cockrell Hill Road – MCIP No. 42301 (from North of Moler Street to Davis Street on Cockrell Hill Road and from Archer Avenue to Ogden Avenue on Jefferson Boulevard)

26. Request to Consent to Sale of Tax Foreclosed Properties by Sealed Bid - City of Dallas, Trustee

PURCHASING

27. Bid No. 2014-013-6395 Annual Contract for Janitorial Services – East/North/West Sections of Dallas County and Grand Prairie Government Center – Temporary Extension

28. Bid No. 2012-012-5794 Annual Contract for the Southwestern Institute of Forensic Sciences/Office of the Medical Examiner Facility – Temporary Extension

29. Bid No. 2012-013-5795 Annual Contract for Janitorial Services for the Frank Crowley Courts Building, Lew Sterrett Justice Center and Adjacent Towers – Temporary Extension

30. Bid No. 2014-044-6426 Annual Contract for Janitorial Services for Henry Wade Juvenile Justice Center and Juvenile Justice Alternative Education Program – Temporary Extension

31. RFP No. 2016-005-6542 Request for Proposal for Homeland Security and Emergency Management (HSEM) Disaster Debris Monitoring and Consulting Services – Render Susceptible for Contract Negotiations

32. RFP No. 2016-006-6543 Request for Proposal for GPS Fleet Tracking Services Dallas County Automotive Service Center (ASC) – Render Susceptible for Advancement to Step Two of Evaluation Process

33. Bid No. 2015-004-6456 Annual Contract for the Purchase of Sanitary Paper, Trash Bags, and Related Products - Date Amendment

34. RFP No. 2014-018-6400 Request for Proposal for Temporary Staffing Services - Insurance Lapse and Waiver of Claims Affidavits (P.I.E. Management LLC.)

35. BID No. 2015-027-6481 Annual Contract for Commercial and Industrial Solid Waste / Refuse Collection and Disposal Services – 1st Contract Modification (Add Location)

36. RFP 2015-035-6489 Request For Proposal For Elections Electronic Poll Book - Cancellation

37. Professional Services Agreement with UPSTREAM Population Health Ltd. Company - Discretionary Exemption

38. Request for Proposal for Community Housing Development Organizations (CHDO) Non-Profit Set-Aside Projects – Requesting Authorization to Release and Advertise a New Solicitation

39. RFP No. 2012-084-6111 Request for Proposals for Residential Mechanical and Weatherization Services - Extension

TAX ASSESSOR - COLLECTOR

40. Property Tax Refunds over $5,000

TREASURER

41. Payroll January 2016

ADDENDUM

42. RFP No. 2016-007-6544 Request for Proposal Third Party Claims Administration and Related Services for Dallas County Self-Insured Worker’s Compensation Program – Execution of Contract Agreement

43. Renewal to Elect Exemption for Self-Funded Health Insurance Programs

44. Addendum to TechShare Juvenile Resource Amendment #4

K. DISCUSSION AGENDA (Take action on the following items)

L. PRESENTATION

COMMISSIONER JOHN WILEY PRICE

1. Transparency / Court Meetings

DALLAS COUNTY DISPARITY STUDY

2. Presentation By: Colette Holt (Colette Holt & Associates)

M. MISCELLANEOUS

BRIEF

EQUIPMENT

TELECOMMUNICATIONS

TRAVEL

N. INFORMATION

BUDGET

1. Reserve Balance Report

CRIMINAL JUSTICE

2. Jail Population Report

INFORMATION TECHNOLOGY

3. CIO Progress Forward Report

JUVENILE BOARD

4. 2015-135 - TechShare Juvenile Resource Addendum #4

5. 2015-136 - December Juvenile Board Meeting and Location (if deemed necessary)

6. 2015-137 - Juvenile Board 2015 Meeting Schedule and Calendar

7. 2015-138 - Youth Village Policy and Procedures approval for 2015

8. 2015-139 - Youth Village Certification

9. 2015-140 - Gulf Coast Trades Center, Workforce Develop Grant Memorandum of Understanding

10. 2015-141 - Youth Service Advisory Board Re-appointments

11. 2015-142 - Youth Service Advisory Board Juror Funds for Fiscal Year 2016

12. 2015-143 - Juvenile Processing Offices – Mesquite Police Department, Eastfield Community College Police Department, Methodist Health System Police Department, Cockrell Hill Police Department, Dallas County Hospital District Police Department, Dallas County Juvenile Department

13. 2015-144 - Juvenile Processing Offices – Recertification Timeline

14. 2015-145 - Academy for Academic Excellence and Dallas County Juvenile Institutional Statement of Agreement

15. 2015-146 - Education Department General Administrative Regulations for the Academy of Academic Excellence (EDGAR)

16. 2015-147 - Reauthorization of Academy for Academic Excellence (AAE) Charter School Purchase Policy

17. 2015-148 - Ratification of Juvenile Justice Reentry Education: Career and Technical Education Grant Submission

18. 2015-149 - Accelerated Instructional Plan for Over-age and Under-credited Youth: Dropout Prevention

O. PUBLIC COMMENTS

P. EXECUTIVE SESSION

For purposes permitted by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076. The Commissioners Court reserves the right to exercise its discretion and may convene in closed/executive session as authorized by the Texas Government Code Section 551.071, et seq. on any of the items listed on its Formal or Briefing agendas, and as a result to take any necessary action in Open Session.

APPOINTMENTS

1. 2015-2017 County Board, Committee and Joint Appointments

CLAIMS

2. Claim of Shirley Nelson Against Dallas County

3. Claim of Gabriel Alvarenga Against Dallas County

CONSULTATIONS WITH ATTORNEY AND LEGAL ADVICE

4. Cindy Stormer, Individually and on Behalf of the State of Texas vs. Dallas County Criminal District Attorney Susan Hawk; DC-15-12517; and Engage Outside Counsel for Dallas County

5. Dallas County Disparity Study

PENDING OR CONTEMPLATED LITIGATION AND ATTORNEY-CLIENT INFORMATION

6. Cause Nos. DC-15-06891 (160th District Court) and DC-15-02922 (193rd District Court); AIDS Healthcare Foundation v. Dallas County, Texas et al.

PERSONNEL

7. Request for Exception to Employment Policy – Public Defender Department

SECURITY

8. IT Security

ADDENDUM

9. PENDING OR CONTEMPLATED LITIGATION AND ATTORNEY-CLIENT INFORMATION: Shyrica Wesley v. Dallas County , 3:CA 15-CV-1193-N

10. DELIBERATION AND TAKE ACTION REGARDING REAL ESTATE: Records Complex Project (501 Main St., 509 Main St., 500 Elm St.)

11. CLAIMS: Legal Advice regarding retention of Counsel for Representation of Dallas County related to Cindy Stormer Claim

Q. RECESS

R. RECONVENE IF REQUIRED

S. ADJOURN

Dallas County Code Sec. 74-71. Meetings.

Citizens and other visitors attending commissioners court

meetings shall preserve order and decorum and shall

neither, by conversation or otherwise, delay or interrupt

the proceedings nor refuse to obey the orders of the

presiding officer or rules of the commissioners court. Any

person making personal, impertinent, profane or

slanderous remarks or who becomes boisterous while

addressing and/or attending the commissioners court

meeting shall be removed from the commissioners'

courtroom if security is so directed by the presiding officer.

If the presiding officer fails to act, any member of the

commissioners court may move to require enforcement of

the rules, and the affirmative vote of a majority of the

commissioners court shall require the presiding officer to

act.

Unauthorized remarks from the audience, stamping of

feet, whistles, yells, and similar demonstrations shall not

be permitted. The presiding officer may direct security to

remove offenders from the courtroom. If the presiding

officer fails to act, any member of the commissioners court

may move to require enforcement of the rules, and the

affirmative vote of a majority of the commissioners court

shall require the presiding officer to act.

No placards, banners, or signs will be permitted in the commissioners' courtroom or in any other room in which the commissioners court is meeting. This does not prohibit displays and visual aids used in connection with a presentation to the commissioners court.

Any person ordered to be removed from a commissioners court meeting under the provisions of this section shall be barred from further attendance of that session of the commissioners court meeting. Any person ordered to be removed from any commissioners court meeting may be barred from addressing and/or attending any commissioners court meeting for up to a six-month period. Any second violation within a year of the first shall result in a one-year suspension from attendance.

A person that is found to be in violation of these rules by order of the presiding officer or an affirmative vote of the commissioners court may be held in contempt as allowed by V.T.C.A., Local Government Code, § 81.023. The punishment for contempt is a $25.00 fine or 24 hours in jail. For an individual's first time to be held in contempt they shall be fined and for all additional times they will be subject to confinement in jail.

Persons removed from a commissioners court meeting for failure to adhere to these rules shall be subject to arrest and prosecution for violation of the V.T.C.A., Penal Code §§ 38.13, 42.01 or 42.05.

(Admin. Policy Manual, § E(1.00--1.08); Ord. No. 98-2334, 12-8-1998; Ord. No. 2003-552, 4-1-2003; Ord. No. 2008-1336, 7-22-2008)

Código del Condado de Dallas Sec. 74-71. Reuniones.

Ciudadanos y otros visitantes asistiendo la Corte de Comisionados preservarán el orden y decoro y ni por conversación o de otra manera, demorarán o interrumpirán los actos, ni se negarán a obedecer las órdenes del oficial dirigiendo la corte o reglas de la Corte de Comisionados. Cualquier persona que haga comentarios personales, impertinentes, profanos, difamatorios, o se agite mientras se dirige o asiste a la Corte de Comisionados sera retirada de la corte con la asistencia de seguridad por orden del oficial dirigiendo la corte. Si el oficial dirigiendo la corte falla en actuar, cualquier miembro de la Corte de Comisionados puede requerir un voto para ejecutar las reglas. El voto afirmativo de la mayoria de la Corte de Comisionados requerira al oficial dirigiendo la corte a actuar.

Declaraciones hecha sin autorización por el publico, pisoteos fuertes, silbatos, gritos o cualquier otra demostración similar no seran permitidos. El oficial dirigiendo la corte le dara la orden al oficial de seguridad de retirar de la corte a cualquier ofensor. Si el oficial dirigiendo la corte falla en actuar cualquier miembro de la Corte de Comisionados puede requerir un voto para ejecuar las reglas. El voto afirmativo de la mayoria de la Corte de Comisionados requerira al oficial dirigiendo la corte a actuar.

Nigun letrero, bandera, o pancarta sera permitido dentro de la Corte de Comisionados o cualquier otro cuarto donde los comisionados se juntan. Esto no prohibe demostraciónes o ayuda visual en presentaciones a la Corte de Comisionados.

Cualquier persona que sea retirada de cualquier Corte de Comisionados segun las provisiones de esta sección sera prohibida en continuar asistiendo esa session. Cualquier persona que sea retirada de cualquier Corte de Comisionados se le prohibira dirigirse o asistir cualquier corte por un periodo de hasta seis meses. Cualquier violación, dentro de un año de la primera violacion resultara en un año de suspension en poder dirigirse o asistir a la corte.

Cualquier persona que se encuentra en violacion de las reglas por orden del oficial que dirige la corte o por voto afirmativo de los comisionados puede ser detenido por desacato, como lo permite el V.T.C.A codigo de gobierno local §81.023. El castigo por desacato es una multa de $25.00 o 24 horas de carcel. Cualquier individuo que se haye culpable sera sometido a una multa a la primera ofensa, para todas violaciones adicionales el individuo sera sometido y procesado a la carcel.

Personas retiradas de la Corte de Comisionados por falta de obedecer las reglas seran detenidas por violacion de el V.T.C.A. codigo penal §§38.13, 42.01 or 42.05.

(Admin. Policy Manual, § E(1.00--1.08); Ord. No. 98-2334, 12-8-1998; Ord. No. 2003-552, 4-1-2003; Ord. No. 2008-1336, 7-22-2008)

LEGAL NOTICE

C U C d . ',' C L ~ i'\ i~ ~Al I AS l. iliJ~ITY

Notice is hereby given that on the 15th day of December, 2015, the Commissioners Court of Dallas

County, Texas, will hold a Regular called meeting during the December Tenn of Court at 8:30 a.m. at the

Commissioners Courtroom located on the 1st Floor of the Dallas County Administration Building, Elm at

Houston Streets, Dallas, Texas, for purposes of

* * SEE AGENDA * * AND ADDENDUM

If d uring the course of the meeting covered by this not ice the Conunissioners Cour t should determine t h a t a closed or executive meeting or session of the Conunissioners Court or a consultation with attorney as authorized by Chapter 551, Open Mee t ings , Texas Government Cede , will be held by the Commissioners Court at the date , hour and place given i n the Not i ce or as soon after the comme ncement of t h e mee t ing covered by t his Not i ce as ~he Cornini ssioners Court may consult with the Commissioners Court a t torney , concerning any and al l subj ects and f or any and all purposes p ermitted by Chapter 551 including but not limited to :.;ections 551. 071 , 551.072 , 551.073 , 551.074, 551.075 and 551.076 .

Should any f i nal action, final deci s i on or final vote be requi red in t he opinion of the Cornrr.issione r s Court with regard to any matter considered in such c l osed or executive meeting or sess i on or consul tation with the Corrunissioners Court attorney, t hen such f i na l act i on , final decision or final vote shall be at either :

(a) the open meeting cove r ed b y t hi s notice upon the reconvening of this public meetin g ; o r

(b) at a subsequent publ ic meeting of the Corruni ss i oners Court upon not ice thereof;

as the Conunissioners Court may determine .

On this I Ith day of December, 2015, the original of this instrument was filed with the County Clerk of

Dallas County, Texas, and an original copy is being posted on the bulletin board in the lobby or foyer of the

Commissioners Court - Dallas County Administration Building and on the Dallas County website at

www.dallascounty.org at 1 :45 p.m. on said date.

John ~Warren, County Clerk