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CHRIST THE KING LUTHERAN CHURCH CTK Church Council Agenda 2/21/2017 @ 5:30pm Christ the King Lutheran Church is a caring community committed to empower all to know Christ and make Christ known. Minutes 1. Attendance 2. Devotions 3. Approval of Minutes (January) 5 4. Consent Agenda: (Treasurer’s, Worship Attendance, Pastors’ Reports ) 5 5. Council Priority Topic Stewardship Pledge Drive 15 6. Old Business a. Proposed City Sidewalk Proposal 5 b. Crossroads Campus Ministry Update 5 7. New Business: a. Preliminary Budget Considerations 10 b. RENEW! Conference 5 8. Council Action: a. Faithful People would like to rewrite strategy #1 to better reflect intent b. W&S recommends Kris Norland and Jessica DuRose to this commission 9. Covenant Commission Communication 5 10. Prayer Request/Adjournment 5 Reminder Next Council Meeting March 21 st @ 5:30PM Please email commission minutes to [email protected] by 10AM on March 15 th

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CHRIST THE KING LUTHERAN CHURCH

CTK Church Council Agenda

2/21/2017 @ 5:30pm

Christ the King Lutheran Church is a caring community committed to empower all to know Christ and make

Christ known.

Minutes

1. Attendance

2. Devotions

3. Approval of Minutes (January) 5

4. Consent Agenda: (Treasurer’s, Worship Attendance, Pastors’ Reports) 5

5. Council Priority Topic – Stewardship Pledge Drive 15

6. Old Business

a. Proposed City Sidewalk Proposal 5

b. Crossroads Campus Ministry Update 5

7. New Business:

a. Preliminary Budget Considerations 10

b. RENEW! Conference 5

8. Council Action:

a. Faithful People would like to rewrite strategy #1 to better reflect intent

b. W&S recommends Kris Norland and Jessica DuRose to this commission

9. Covenant Commission Communication 5

10. Prayer Request/Adjournment 5

Reminder – Next Council Meeting –March 21st @ 5:30PM

Please email commission minutes to [email protected]

by 10AM on March 15th

Christ the King Lutheran Church

Council Minutes January 17, 2017

Members Present: Pastor Patrick Patterson, Pastor Trish Reedstrom, Sara Hansen-President, Kate Hansen, Matt Norland, Scott Nelsen, Pam Krahmer-Secretary, Kari Much, Chastity Valvick-Vice President, Jim Armbruster, Missy

Bradley-Treasurer

Members Absent: Paul Jakes-Past President, Doug Dittbenner, Todd Lundquist

Devotions: Pastor Trish

Approval of Minutes - Scott made a motion to approve the December 20, 2016 council minutes. (Motion Approved)

Consent Agenda – Kari made a motion to approve the December 2016 Treasurer’s Report, Pastors’ Reports, and Attendance Report. (Motion Approved)

Treasurer’s Report – Missy outlined the treasurer’s report. Pledged income for the year was $19,600 ahead of

budget. Pledged giving was $29,800 ahead for the month of December. Income for the month of December

was $20,600 ahead of budget. Year to date income less expenses was $457 ahead of budget. Pastors’ Reports – Pastor Trish updated about some youth events. The parents’ night out scheduled for this Friday has

been postponed indefinitely due to minimal registrations.

Council Priority Topic – Strategic Plan Goal 1, Strategy 1 – Discussion regarding the objective to increase

engagement of members by 10%. We need to establish a baseline as to what the current level of engagement is.

Discussion will continue with the Faithful People Commission, who will present recommendations back to Council.

Old Business –

1) Proposed City Sidewalk – No new discussion.

2) Crossroads Campus Ministry update – Long term plans are still being considered; discussion still moving

forward toward a decision. We are still working to maintain the current ministry. If the title is transferred to

CTK at this time, there will be an addendum to the title that requires us to pay back $189,000 to the synod if/when CTK were to sell the building in the future.

New Business – J&P Commission – DACA Request - $500 will be contributed from the Christian Outreach fund.

Council Action – none

Covenant Commission Communication – none

Closing Prayer – Pastor Patrick closed the meeting with prayer requests. Meeting adjourned at 6:35 p.m.

Next Meeting: February 21, 2017 at 5:30 p.m.

Respectfully submitted,

Pam Krahmer, Secretary

Strategic Planning 2015 - Strategies By Goal

Goal 1 – CTK is a caring community committed to empower all people

1. Increase engagement of CTK members by 10% within the next 12 months from the start of

implementation. (FP1) – Scott Nelson

2. Create 3 new initiatives that address the need to be more welcoming to all (by Sept 2016). (FP2) –

Sue Raasch – Catherine Berg – Darla Austin

3. Create a facility mission team by Feb 2016 to oversee the usage, operations, and safety of the church

facility currently and into the future. (FP3) Lynn Austin-Dave Raasch

4. Implement 5 new initiatives that enhance the care of creation by July 1, 2016. FP4) – John Frey

5. Increase discipleship of service opportunities outside of CTK by 100 additional people and tell their

story by Nov 1, 2016. (Pro3) – Matt Norland

6. To create and maintain Care Groups, encompassing all members, providing servant care, including

but not limited to meals, prayers, and visits to begin in 2017. (Ser1) – Jodie Wallschlaeger

7. Form a body within CTK that will inspire, bring forth, and equip sustainable volunteer power to

fulfill goals of all commissions by Jan 2017. (JP3) - OPEN

Goal 2 – To Know Christ

1. Provide opportunities for people to dive deeper into scripture by May 1, 2016. (WS1) – OPEN

2. Create 3 faith formation opportunities for all ages by Rally Day 2016. (WS2) – Barbie Doyle & Gerri

DeWitte

3. Create a consistent schedule of adult education opportunities based on biblical and historical

relevance on current social issues beginning in fall 2016. (JP2) – Nancy Patterson

Goal 3 – Make Christ Known

1. In 2 months identify a signature event presented by CTK to the greater community. (WS3) – Jim

Hatleli

2. To create and implement a communications plan aimed at the CTK congregation and Greater

Mankato Community by July 1, 2016. (Pro1) – Kevin Klanderud

3. Create 3 new opportunities to better connect with the Greater Mankato Community outside the walls

of CTK by Christmas 2016. (Pro2) - Anna Thill

4. To increase volunteer involvement of our members through new servant opportunities including a

host for Wednesday night supper and Senior High servant night by Jan 2016. (Ser2) – Cindy Kehoe

5. Increase the CTK knowledge-base of community groups addressing the J & P issues (within 6 mos)

and provide access to increase CTK involvement by 2017. (JP1) Elaine Lilly

Strategic Planning 2015 - Strategies By Goal

Goal 1 – CTK is a caring community committed to empower all people

1. Increase engagement of CTK members by 10% within the next 12 months from the start of

implementation. (FP1) – Scott Nelson

“Your Partnership Promise” is now out and being distributed as an effort to invite members to commit to

participating in the work of the church. Watch for more PR on it come September.

2. Create 3 new initiatives that address the need to be more welcoming to all (by Sept 2016). (FP2) –

Sue Raasch – Catherine Berg – Darla Austin

Changes to the welcome area in the narthex, experimentation with small tables during fellowship hour during

the summer months, additional ideas have also been presented.

3. Create a facility mission team by Feb 2016 to oversee the usage, operations, and safety of the church

facility currently and into the future. (FP3) Lynn Austin-Dave Raasch

This strategy was on hold during the transition to a new property manager, and since that time many things

have been happening and changing! May want to wait until HVAC implementation is complete, then look at

what needs are/remain.

4. Implement 5 new initiatives that enhance the care of creation by July 1, 2016. FP4) John Frey

A mission team presented a number of proposals for continued facility changes to be green.

Recommendation as well for some educational initiatives in this regard for members to consider care of

creation in their own lives. That recommendation is currently “living” in a Goal 2 strategy.

5. Increase discipleship of service opportunities outside of CTK by 100 additional people and tell their

story by Nov 1, 2016. (Pro3) – Matt Norland

Tree planting this spring; watch for highway cleanup on “God’s Work Our Hands” Sunday and a servant

night for the congregation on Wednesday, November 2.

6. To create and maintain Care Groups, encompassing all members, providing servant care, including

but not limited to meals, prayers, and visits to begin in 2017. (Ser1) – Jodie Wallschlaeger

Lots of conversation, and a newly expressed ideas to think about care groups using social media. Servant

Commission continues their conversation.

7. Create a culture that maximizes the CTK volunteer force. (JP3) – OPEN

This strategy has been reworked by the Justice and Peace Commission after consultation with the council;

advocacy position remains open while the new “Your Partnership Promise” forms are being completed.

(Updated 8-8-16)

Pastoral Report

CTK Ministries 2017

February Senior Pastor’s Report – Pastor Patrick Patterson

Administrative

Financials –After a rousing end of the calendar year, our January numbers slumped a bit. Our actual

income came in at $57,000, which is $9,700 under budget. Our expenses for the month were $81,000, which

was about $3,500 over budget. That gives us a net of $12,800 behind budget YTD.

RRR projects – The contractor and subs are still cleaning up some pesky punch list items. We have not

made the final payment to WEB and have told them we won’t until all of the details are completed to our

satisfaction. We’re holding on before obtaining bids for the parking lot repaving.

Crossroads Campus Ministry – The ministry at Crossroads continues with the help of many coalition

congregations in the absence of a full-time pastor. Trish and I alternate office hours on Thursday

afternoons and do a weekly Bible study with students beyond the Wednesday preaching rotation. My

meetings and conversations with synod, churchwide and various other campus ministries continue to help

zero in on what is possible in moving the campus ministry forward. I have a meeting on Feb. 15 with city

zoning and housing officials to see what changes in zoning could work. We are looking at what possible

alternatives there may be for the property that could provide enough income to sustain ministry expenses

over the long term. It’s unlikely that these plans will be ready before the summer so we’re also working

with the Crossroads board and coalition members to extend the current ministry coverage through the Fall

of next school year.

Personnel

A staffing situation was discussed and will be reviewed by the Executive Committee.

Facilities

New Freezer – We could save money on food for the community supper at various times if we had additional

freezer space. In meeting with the fire department we’ve have gotten approval to place an additional freezer

along the hallway wall outside the kitchen, just behind the current freezer location. That way we could utilize

the same drain for the defrost cycle with very little modification. Chef Renee will research and source the

best value unit that will meet our needs.

Proclaim Commission

• Welcome Brochure – Devin has provided the Faithful People commission a layout for a Welcome Brochure

that would be available for visitors to our building. Once all the copy is created and approved, he will also

likely incorporate a similar Welcome space on our web site for those who prefer to visit us electronically.

Justice & Peace Commission

Global Mission Support Trip – For several years, CTK has sponsored ELCA global missionary Karen

Anderson and the EPES medical advocacy network she started in Chile over 30 years ago. We are partnering

with Trinity Lutheran in Owatonna for a joint mission trip to Santiago and Conception, Chile this November.

Nancy Patterson will represent us at an informational meeting Feb. 15 at Trinity to get initial details and we

will open the trip up to members after that.

Word & Sacrament Commission

Mission Teams & Lenten Worship Move Forward – Two mission teams were approved by the

commission; one to make a recommendation on changes to the CLUB affirmation of baptism service,

and another to explore ideas related to an intergenerational approach to Christian education. Our Lenten

round robin with local pastors on Wednesday nights will focus on Martin Luther’s Small Catechism, and

we’re planning significant worship experiences for weekend services all the way through Holy Week and

Easter.

Pastoral Report

CTK Ministries 2017

February Associate Pastor’s Report – Pastor Trish Reedstrom Worship:

Thank you to Chuck Hoogland and Jim Hatleli for another wonderful Children’s Musical that was our worship

service on 12/31 and 1/1. Chuck has begun planning for the summer musical, and is looking at also “taking it

on the road” to Grace Lutheran as well.

Thank you also for the opportunity I had to return to Trinity in St. Peter on 1-22-17 and be their guest preacher

that day as part of their year-long 125th anniversary celebration.

Round Robin Schedule for Lent changed and changed again – it again includes Messiah, which is not the

schedule reported in the newsletter, so expect a few changes to the rotation. The partnership of churches was

happy to welcome them back as they manage their leadership transitions.

Led one of the Crossroads worship services in January and am sharing Thursday afternoon Bible Study there

with Pr. Patrick.

Pastoral Care:

Funeral for Ralph Baumgartner was held in January.

Along with Pr. Patrick, met with Boy Scout members and leaders after the death of Jeff Javens.

Had several pre-marital sessions this month for couples with weddings scheduled for this spring and summer.

Education and Youth:

JAM, Kid’s KLUB and Club activities all resumed after the Christmas break. The Exodus rotation has been

completed and “The Last Supper” rotation began last week. Regarding Club, planning has begun for the

Affirmation of Baptism Service on 5-7-17. Parent meeting was held on 1-11-17.

The Kid’s Night fundraiser/activity that was postponed to January ended up being cancelled due to lack of

sign-ups. Mandy anticipates trying again next December. The “Where’s Waldo” event at MOA was also

cancelled due to minimal sign-ups. Fellowship activities coming up include Nerf Wars and the Airmaxx

Trampoline Park later this month.

The caramel corn fundraiser was completed and the product sold out.

You’ll note in the Word and Sacrament minutes approval to do a couple education-related mission teams to 1)

make a decision on necessary Club changes with the inclusion of 6th graders beginning last year and 2)

exploration of intergenerational or family education opportunities as I noted in my report last month. Stay

tuned for both.

Continuing Education

Pastor John led the bus trip to the MIA for the Luther exhibit in early January, and it proved a successful day

of fun and education.

As part of my own continuing ed, I am signed up to attend the “Festival of Homiletics” in San Antonio in

May. I’m sharing some of the expenses with my daughter who is also attending, and we plan on adding a

couple extra days for sight-seeing as well.

Commissions

Faithful People – follow-up work on previous initiatives, discussion about picture directory and alternatives,

and discussion on the strategy that has also provoked council discussion (our 10% strategy…). You’ll note the

request to rewrite that strategy to better reflect original intent.

Servant – Continued discussion on a “New Member Care Group” and whether or not to continue with highway

cleanup.

Christ the King Lutheran Church

Executive Committee, February 14, 2017

Members Present: Pastor Trish, Pam Krahmer, Sara Hansen, Melissa Bradley, Chastity Valvick, Paul Jakes,

Pastor Patrick

Members Absent: none

The meeting was called to order at 5:45 pm.

Devotions: Pastor Patrick

Treasurer Report: Income for the month of January was $9,700 behind budget. Pledged giving was $7,000

behind for the month. Year to date income less expenses was $12,800 behind budget, and $13,000 behind

budget for the month.

Pastors’ Reports: No additional updates.

Old Business:

Proposed City Sidewalk – Local Pfau Street residents rejected the idea of a new sidewalk at a recent

public hearing. Another hearing will take place later this month.

Crossroads Campus Ministry – Discussion continues regarding sustainable options for Crossroads

Campus Ministry.

New Business:

Personnel Salary Situation – Discussion took place regarding a personnel salary concern.

Preliminary Budget Considerations – Individual commissions will begin preparing budgets.

Stewardship drive will be starting soon.

RENEW! Conference – Pastor Patrick, Pastor Patrick and other council members will be attending

the RENEW! Conference on Feb. 26. The Conference will go through the training process on how to

talk through difficult conversations with the congregation.

Covenant Commission Communications – none

Pastor Patrick closed the meeting with prayer requests. Meeting adjourned at 6:50 p.m.

Next meeting March 14, 2017 at 5:45 p.m.

Respectfully submitted, Pam Krahmer, Secretary

Christ the King Lutheran Church

Covenant Commission Reports

Name of Commission: Faithful People

Date of Meeting: February 7, 2017

Members Present: Darla Austin, Lynn Austin, Sharon Hanson, Scott Nelsen, Bill Bickett, Miranda

Hellenbrand, Kari Much, Pastor Trish

Members Absent: McKenzie Mulder, Anna Thill, Catherine Berg, Carol Peterson

Minutes: Scott Nelsen opened the meeting with Darla giving devotions. Minutes from January were

approved.

Old Business:

Review of the information we would like in a welcoming brochure – Devin is currently working on

it. Information that is listed looks good; commission looks forward to seeing it as it progresses.

Letter to visitors – changes have been implemented.

Greeters – commission would like to see greeters at both 8:15 and 9:30 services. Would request that

Justine would implement a change that asks greeters to greet at both Sunday services. The

commission is glad there are Wednesday night greeters at supper and see that as sufficient.

Wednesday friendship pads – have not yet been implemented; but it will be!

New Business:

Picture directory – commission would like to try an alternative, or at least, explore an alternative.

Scott would make a phone call to SPX as he knows that person if staff would like him to. Also

suggested to maybe put it in the bulletin to see if someone is interested in the project. No one was

thrilled about LifeTouch.

Budget for coming year – dates are wrong? There were questions about the community supper

budget – it appeared that the budget for expenses was on target but that projected income was down.

It was assumed that the changes made on the proposed budget are based on expenses over the past

year. There were no other questions or concerns.

Kari will talk to McKenzie to see if she is still interested in being on the commission. The

commission would still welcome a senior high youth. We still need someone to do the minutes until

Catherine returns in April.

Strategic Planning:

Spirited conversation regarding the 1st strategy and what we want the strategy to be, and how we need

to count.

o We identified volunteer vs. engagement opportunities. We are concerned we are getting

caught up in trying to count and may be missing the intent of the original strategy.

o The commission is appreciative of the Servant Commission’s idea to do a new member care

team.

Items for Council Action:

We would like to rewrite strategy #1 to better reflect intent.

Next Meeting: Tuesday, March 7th, at 6:00 PM

Respectfully Submitted: Pastor Trish

Christ the King Lutheran Church

Covenant Commission Reports

Name of Commission: Word & Sacrament

Date of Meeting: February 7, 2017

Members Present: Pastor Patrick, Jim Hatleli, Jim Armbruster via telecommunications (council liaison),

Matt Norland (council liaison), Ginger Kipp, Jason Fette, and Barbie Doyle

Members Absent: Gerri DeWitte & Amy Lorenz

Call to Order: Jim Hatleli, Chairperson, called the meeting to order at 6:30 PM.

Devotions: Matt – Thank you.

Future Devotions Schedule

o March – Gerri DeWitte

o April – Amy Lorenz

o May – Jim Armbruster

o June – Ginger Kipp

Approval of the January 3, 2017 Meeting Minutes: A motion was made by Jason, second by Ginger to

approve the minutes. Motion approved.

Pastoral Report – Pastor Patrick

Revisions for Ash Wednesday services through Palm Sunday are being completed. The “Round

Robin” services will be done again. Messiah Lutheran church is back in the rotation.

Facility projects are about 99% done.

Sidewalk trail for Safe Schools –Waiting for the next City Meeting for an update.

Renew – There will be an afternoon of training on February 26 at 2:00 at Zumbro Lutheran in

Rochester. Discussion will include how to engage in difficult conversations with the congregation.

Commission members are encouraged to attend. The pastors need to know by February 17 if anyone

plans to attend. There is no cost, but registration is needed.

Staff Report: None

Old Business:

New Members for W & S Commission

o Motion by Jason, seconded by Ginger to approve and pass recommendation onto the Council

of Kris Norland and Jessica DuRose to the W & S Commission.

o Jessica would be able to join later in the summer

o Everyone should think of a person to ask to join the W & S Commission. We need to ensure

there are members able to replace those going off the commission.

Strategic Planning Process and 3 goals for W & S – Nothing new to report.

Crossroads Discovery Team – The team has been working diligently for four months now. It appears

that Crossroads is unable to stay independent. CTK is unable to cover the financial needs allowing

them to remain independent. Remodeling will be needed on the building in the next five years. CTK

is researching if there are other options for the building on campus. There will be another coalition

meeting on Thursday this week.

New Business:

CTK will be represented at the Timberwolves game tomorrow night during the singing of the

Canadian National Anthem!

Mission Team – Education – Attachment discussed – Pastor Trish and Wendy would like to have an

exploratory group to discuss the future of the education at CTK and how that may look. They would

like a team of people to have a conversation about exploring if something different is desired. They

would like to start this conversation with assistance from W & S members soon. All those on W & S

that would like to serve on this should let Trish know ASAP.

o Motion by Jim, seconded by Barbie to approve establishing a mission team for exploratory

purposes.

Affirmation of Baptism – Attachment – Trish discussed options for FY2018. Pastor Trish and Mandy

are working on this. They would like to have a group of parents (preferably parents of 6th and 7th

graders) that would be interested in being a part of this focus group.

Music Budget Proposal – Attachment ‐ Request for an additional $4,000 for music budget. $4,000

was spent this year for those items mentioned in Garrett’s request including the Advent Recitals and

special musical guests. Discussion on this topic will be held at next month’s meeting so that a

recommendation can be given.

Budget – We will discuss this in more depth at our March meeting. W & S members should send

their thoughts regarding the budget to Barbie by February 28.

Council Communication: Nothing to report.

Mission Teams (currently in action):

Nothing

Next Meeting: March 7 @ 6:30

Meeting Adjourned: Motion was made by Jason, second by Ginger to adjourn the meeting at 7:33 PM.

Respectfully Submitted, Barbie Doyle

The Word and Sacrament Commission, based on the 2nd affirmation of faith promise to hear the Word of

God and share in the Lord’s Supper, shall:

o Direct and oversee curriculum planning, development and review for all educational

programs and opportunities for all including Sunday and Vacation Bible school,

confirmation, youth and adults in our church and community.

o Provide worship enrichment, sacramental participation, education opportunities and

fellowship ministries

Christ the King Lutheran Church

Covenant Commission Reports

Name of Commission: Proclaim

Date of Meeting: February 7, 2017

Members Present: Devin Rubink (CTK Communications Specialist) & Jake Palmer

Previous Analytics

Website Visits - 3,072 (down 21%)

Streaming - 183

Homepage down 28% over December, Wednesday Nights page traffic up 78% (280 visits compared

to 157)

Facebook

o Total Reach: 10,566

o New page likes: 2

o Engaged Users: 684

Items from previous meeting

Commission Goal: Help other commissions “proclaim” their events and happenings in order to

increase volunteers and/or attendance. Previous meeting included different ways of accomplishing

this.

New Business

Worship Brochure

o Passed information for brochure to Faithful People Commission

o Discussed Layout Options

Tri fold vs. Half-page fold

Photo arrangement

Order of information presented

Increasing Engagement w/other commissions

Created survey for other commissions to be sent out this month.

Goal is to have a new topic to address at each month’s meeting.

Updated signage - Devin to research options to bring to next month’s meeting.

Next Meeting: Tuesday, March 7

Christ the King Lutheran Church

Covenant Commission Reports

Name of Commission: Servant

Date of Meeting: February 2, 2017

Members Present: Cindy Kehoe, Naomi Baker, Todd Lundquist, Mary Oudekerk, and Pastor Trish

Call to order

Pastor Trish called the meeting to order.

Approval of minutes from the last meeting

The minutes were reviewed from the last meeting and approved without change.

Old Business

Discussed Strategy #1-Care groups and progress. The plan at this time is to form a group of people

who would reach out to new members to connect and integrate them into the life of the faith

community. There is an ad in the newsletter to find people interested. Amy Olson is the New

Member Ambassador, and Amy Lorentz is interested. The new member meeting is March 30th

hopefully the care group can meet twice beforehand. New member Sunday is in April at the 8:15

service.

Strategy #2 Tabled for now

New Business

Beth a representative from Green Lake Lutheran ministries came to the meeting and asked the

commission to budget in Green Lake Lutheran Ministries. Christ the King sends campers there, and

we are a corporate congregation. Christ the King’s Campers get a discount but we currently are not

putting any money towards this program. Green Lake Lutheran Ministries has a lot that they can offer

Christ the King, which we are not taking advantage of. The commission will review and approve the

budget at the next meeting and consider Green Lake Lutheran Ministries.

Considering whether or not to continue the highway cleanup project. Pastor Trish will check and see

if there are any volunteers signed up for this project, if not we will not continue the program.

Pastor update: There is a Synod Leadership Event Sunday Feb. 26th in Rochester. The topic is How to have difficult

conversations.

Adjournment

Pastor Trish adjourned the meeting and Naomi submitted the minutes.

Christ the King Lutheran Church

Covenant Commission Reports

Name of Commission: Justice & Peace

Date of Meeting: February 2, 2017

No Minutes Submitted