application information for vendors - maryland...
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Application Information for Vendors (Updated July, 2015)
Maryland Law requires that: “Any person/company (Vendor) who provides non-gaming related goods/services to a Video Lottery Terminal (VLT) operations licensee (a casino) is required to be Registered or Certified with the Maryland Lottery and Gaming Control Commission [MLGCC] in order to conduct business with a facility (a casino) within the State of Maryland.” ---------------------------------- Code of Maryland Regulations (COMAR) 36.03.02.17 1) For detailed information which will guide your company through the complete vendor application process,
please start by going to our main agency Web site page: http://gaming.mdlottery.com/
2) Go to the tab entitled and click on it (see red arrow and box below).
The direct link to the LICENSING tab is: http://gaming.mdlottery.com/licensing/
3) Once on this page, you will see 2 bold-text headlines (see red arrow and box below) entitled:
NON-GAMING VENDOR FORMS (4 non-gaming Vendor Forms are listed) NON-GAMING VENDOR LINKS (2 information links for non-gaming vendors are listed)
4) Under NON-GAMING VENDOR FORMS, a vendor will need to select only one* applicable Vendor Form, depending upon the $ amount of business the Vendor intends to conduct with a casino.
[* Form 1024 – Vendor *Emergency Services* Notification Form - is NOT TO BE USED by any vendor applicant. Use of this Form is reserved for Casino Representative personnel ONLY]. Please note that only these three (3) Vendor Forms are applicable to vendors during the application process.
A brief description of each Vendor Form may be found on the next page. Form 1021 – Vendor Certification Form Form 1021CC – Vendor Certification Form (Construction Version) Form 1023 – Vendor Registration Form
Form 1021 – Vendor Certification Form Click on the [PDF] and note that to complete this Form, a vendor applicant:
- Must be contracted to provide $100,000 or more in non-gaming goods & services; - Pay a non-refundable $500 application fee to MLGCA (see Page 3 for details); - Obtain and submit a signed and notarized Page 13 from a Casino Representative.
******************************************************************************** Form 1021CC – Vendor Certification Form (Construction Version) Click on the [PDF] and note that to complete this Form, a vendor applicant:
- Must be contracted to provide $100,000 or more in Construction business; - Pay a non-refundable $500 application fee to MLGCA;
- Obtain and submit a signed and notarized Page 13 from either a Casino Representative -OR- an Authorized Construction Representative for the Casino. ******************************************************************************** Form 1023 – Vendor Registration Form Click on the [PDF] and note that to complete this Form, a vendor applicant:
- Must be contracted to provide between $2,500 and $99,999 in non-gaming goods & services; - There is NO FEE to apply for Vendor Registration; - This is a 3-page document and the bottom of Page 2 must be completed/signed by a Casino Rep; - Page 3 of the document must be notarized.
It is the responsibility of the Registered Vendor to know when it is approaching the $100,000 mark of the contracted $ amount of business conducted with a casino - or multiple casinos. Once the Vendor approaches or reaches the $100,000 business mark, the Vendor must then apply to *UPGRADE* its status with MLGCA, from Approved Registered to Approved Certified Vendor status, and complete a Form 1021 – Vendor Certification Form – and pay a non-refundable application fee of $500 to MLGCA. *******************************************************************************
Once a Vendor is approved by MLGCA, that vendor is then authorized to conduct business with any / all casinos in the State of Maryland with whom they have established a contracted Business Relationship with, for a 5-year period, which time span begins on the date that the Vendor is approved by MLGCA.
5) Under NON-GAMING VENDOR LINKS, a vendor will see 2 selections. The first selection is:
Vendors – a “How To” Guide (2 pages long)
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It is imperative that every prospective non-gaming vendor applicant thoroughly read the information presented within this 2-page document. This document addresses the following information: - The requirement of adherence to Maryland Law, per COMAR 36.03.02.17; - The definition of a Vendor according to COMAR 36.03.02.17; - The definition of a business relationship between a vendor and a casino (facility); - The 4 sequential steps that must be adhered to before a Vendor Form will be processed in our office; - The requirement that all businesses must be listed as having “Good Standing” status with the
Maryland State Department of Assessments and Taxation (MD SDAT). [Note: There are only three (3) exceptions to the requirement that a business entity possess “Good Standing” status. The business must be one of the following: a Sole Proprietorship; or a Single-Member LLC; or a General Partnership. When any of these 3 types of ownership status apply, then the vendor must submit a Federal Tax Form W-9 in lieu of a Good Standing Certificate with MD SDAT]. Use this link to obtain a Federal Tax Form W-9:
http://gaming.mdlottery.com/wp-content/uploads/2015/05/W-9-Form-IRS-Rev-12-2014.pdf
6) Under NON-GAMING VENDOR LINKS, the second selection is:
Maryland State Department of Assessments and Taxation (MD SDAT) – a brochure (8 pages long). To contact MD SDAT with any questions / problems, please contact that agency directly.
Their e-mail addresses are: [email protected] -OR- [email protected] Their Frequently Asked Questions (FAQ) Web site address is: http://www.dat.state.md.us/sdatweb/charterfaq.html Their “New Businesses / Charter Legal Review” phone number is 410-767-1350. Their “Corporate Charter Division / Newly Filed Documents” phone number is 410-767-1340.
A vendor may access the main MD SDAT Web site page directly by going to: http://www.dat.state.md.us
7) The next drop down is APPROVED VENDORS.
The direct link to the APPROVED VENDORS tab is: http://gaming.mdlottery.com/licensing/approved-vendors
This drop-down provides the public with an alphabetical listing of Vendors approved, by the Maryland Lottery and Gaming Control Commission, to conduct business with any / all licensed Maryland casinos.
(NOTE - Later this year, this list will be improved to include not only the Approved Vendor’s name, but also the type of Vendor they are [Registered, Certified or Certified-Construction], the expiration date of
their 5-year approved vendor status, and a brief description of the goods and services they provide to facilities (casinos) in Maryland).
8) The next drop-down is EXEMPTIONS.
The direct link to the EXEMPTIONS tab is: http://gaming.mdlottery.com/licensing/exemptions/
Under the COMAR regulations, certain suppliers of a few, specific non-gaming goods and services have been deemed exempt, but in general, most suppliers must be Registered or Certified to conduct business with a Maryland Casino.
9) The next drop-down is RENEWALS.
The direct link to the RENEWALS tab is: http://gaming.mdlottery.com/licensing/renewals/ Note that the Renewal Process specifies that our office accepts updated Vendor Forms at least 90 days before (but no more than 120 days before) the expiration date of 5 years from the original vendor approval date.
10) No prospective vendor applicant may submit any Vendor Form to our agency without first having a contracted Business Relationship established with one initial casino. The direct link for this ABOUT US/CURRENT MARYLAND GAMING LOCATIONS tab is: http://gaming.mdlottery.com/about-us/current-locations/ You will see on this page a list of the 5 Current + 1 Future Maryland Gaming Locations (casinos):
On the following page, you will see a list of the names of the five (5) currently operational Maryland casinos, along with the names of their respective Casino Representatives. You will also see the name of Maryland’s 6th casino - currently under construction – the MGM National Harbor. Contact information for the Diversity Compliance Manager/Construction Coordinator for the MGM construction site project, is also listed on the following page.
Below is a list of the six (6) licensed Maryland casinos, along with the names of their respective Casino Representatives. MGM National Harbor, Maryland’s 6th casino, is scheduled to open sometime around the fourth quarter of 2016.
The following is a list of Casino Reps at Maryland’s five (5) currently operational casinos, as well as the one (1) under construction (MGM at National Harbor). Please contact them with any initial questions about the process of entering into a business relationship / contract:
Hollywood Casino Perryville - Perryville, MD Ms. Jennifer Okeefe, Buyer [email protected] **************************************************************************** Casino at Ocean Downs - Berlin, MD Mr. Andrew Hoffman, Purchasing Manager [email protected] 302-994-2521, Ext. 7365 Ms. Bobbi Sample, Assistant General Manager [email protected] 410-641-0600 **************************************************************************** Maryland Live! Casino – Hanover, MD Ms. Emily Alexander, Administrative Assistant [email protected] 443-445-2905 **************************************************************************** Rocky Gap Casino Resort - Cumberland, MD Ms. Kerry Steelman, Purchasing Agent [email protected] 301-784-8422 **************************************************************************** Horseshoe Casino – Baltimore, MD Mr. Christopher Wilks, Director of Strategic Sourcing – Caesars Entertainment/Horseshoe Baltimore [email protected] 901-581-2969 **************************************************************************** MGM National Harbor – National Harbor, MD Ms. Glinda Harris Jackson, Diversity Compliance Manager and Construction Coordinator [email protected] - 240-289-2396 Mr. Erik Lewis, MGM Operations / Procurement Director – [email protected]