am training e2e 040808
TRANSCRIPT
-
8/8/2019 Am Training e2e 040808
1/87
-
8/8/2019 Am Training e2e 040808
2/87
Review the business process surrounding Absence
Management
System has been live for 9 months, maturing product and
process, things are evolving
Part of ongoing exchange with campus constituents to refine
best practices
Beginning of ongoing training and support activities which willinclude:
Targeted function presentations
Hands-on practice labs
Online reference materials
2
IntroductionAbsence Management
-
8/8/2019 Am Training e2e 040808
3/87
To understand the big picture and impact to users
To review and become familiar with the entire AbsenceManagement process
To understand the various roles and functionalities
within the process
3
Objectives
-
8/8/2019 Am Training e2e 040808
4/87
4
Agenda
Background
Roles & Timelines
Process Flow
Pay Groups
Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports
Alternate Schedules
Excess Plus/Minus
-
8/8/2019 Am Training e2e 040808
5/87
Absence Management is the SOLAR HR module that
tracks all absence-related activities and maintains the
corresponding balances.
5
BackgroundAbsence Management
-
8/8/2019 Am Training e2e 040808
6/87
Past All Time and Labor and Leave Accounting activities
were entered in one combined module
Present
Oracle/PeopleSoft created Absence Management Per Chancellors directive, all campuses implementing Absence
Management within next year
Future
Northridge campus focus group engaged to provide feedback andguide future improvements
Within the next year there will be a new reality Time and Labor
and Absence Management will be merged to one reporting screen
New training and materials are evolving with your input
6
BackgroundAbsence Management
-
8/8/2019 Am Training e2e 040808
7/87
Time and Labor
Regular payable time
(hourly intermittent,
Student employees) Overtime
Shift differential
7
Background
Absence Management vs. Time and Labor Absence Management
EARNED and TAKEN
Vacation, Sick, etc.
Compensatory Time
Other time away from
the office (not accrued)
Jury Duty Military leave
Maternity/Paternity
Docked time
etc.
Absence Management
-
8/8/2019 Am Training e2e 040808
8/87
8
Absence Management
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
8
-
8/8/2019 Am Training e2e 040808
9/87
Self Reporter Reports time on their own behalf through Absence Management
Approver
Approves online requests/entries made by Self Reporters
Monitors department activity through use of reports
Timekeeper
Reports time on behalf of authorized departments from approved
Absence Request forms
Uses Absence Reports on a regular basis to Ensure accuracy of reported absences
Perform audits
Works with Payroll to resolve absence-related issues
9
Absence Management
Roles
-
8/8/2019 Am Training e2e 040808
10/87
Terminology
Human Resources/Employee synonymous with Self Service
Human Resources/Manager synonymous with Manager Self
Service
Self Service refers to the actions or views an individual
employee can access on their own behalf
Manager Self Service refers to the actions or views a
Timekeeper/Approver can take on behalf of another
employee
10
Absence Management
Roles
-
8/8/2019 Am Training e2e 040808
11/87
University Payroll Calendar found online at:http://www-admn.csun.edu/ohrs/payroll/paycal/payroll_calendar.doc
11
TimelinesAbsence Management
-
8/8/2019 Am Training e2e 040808
12/87
The University Payroll Calendar includes Absence Management
timelines with use of symbols:
Monthly Time Entry Deadline falls on or about the 3rd of the
month following the pay period.
# Monthly Approval Deadline falls on or about the 5th of the
month following the pay period.
Monthly Posting of Leave Accruals falls on or about the 8th of
the month following the pay period. Balances for the various categories of paid time off are updated and
posted online for the PREVIOUS pay period.
Balances are accessed through Absence Balance and Department
Absence Balance pages.
TimelinesAbsence Management
12
-
8/8/2019 Am Training e2e 040808
13/87
Absences can be entered and/or approved for future periods
Balances will not be reduced until the appropriate pay period
Waiting until deadlines to enter or approve creates higher demand
on system resources, which in turn sometimes slows down theapplication
Last minute activities sometimes result in rushed entries and
increased errors
Hint: weekly activity minimizes system performance
issues around deadlines, helps to increase accuracy &
efficiency
TimelinesAbsence Management
13
-
8/8/2019 Am Training e2e 040808
14/87
14
Absence Management
Background
Roles & Timelines
Process Flow
Pay Groups
Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components Absence Status
Approval
Balances
Absence Reports
Alternate Schedules
Excess Plus/Minus
-
8/8/2019 Am Training e2e 040808
15/87
15
Process Flow
Process Overview
does NOT include
all absence-related
activities (e.g.
leaves ofabsence,
terminations, etc.)
Absence Management
-
8/8/2019 Am Training e2e 040808
16/87
16
Process FlowQ
uick Flow Self Reporter
Absence Management
Employee entersabsence
Approver actions
Absence reportscapture activity
AbsenceManagement
updates balances
Absence-eligibleEmployee
Hired/changed
Pay Group
assigned
-
8/8/2019 Am Training e2e 040808
17/87
17
Absence Management
Process FlowQ
uick Flow Timekeeper
Employeesubmits approvedAbsence Report
Timekeeperenters
Absence reportscapture activity
AbsenceManagement
updates balances
Absence-eligibleEmployee
Hired/changed
Pay Group
assigned
-
8/8/2019 Am Training e2e 040808
18/87
18
Absence Management
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
-
8/8/2019 Am Training e2e 040808
19/87
19
Absence Management
Eligible employees are assigned to a group during the hire
process
Groups reflect the variety of employment conditions Salaried, non-salaried
Exempt, non-exempt
Bargaining, non-bargaining
Multiple jobs could mean multiple pay groups Employee accrues per job
Total bucket can accrue no more than 100%
Pay GroupsFunction: drives accruals, absence types
-
8/8/2019 Am Training e2e 040808
20/87
A Pay Group is the key that filters the appropriateabsence types to be seen by individuals in the Absence
Request page
20
Pay GroupsAbsence Management
This individualis exempt
This individual
is non-exempt
-
8/8/2019 Am Training e2e 040808
21/87
1800-Casual Workers
7171-Notetakers
Rehired Annuitants (all)
21
Student Assistants (all)
Non-Employees (0051)
Immediate Pays (excludingSummer Faculty)
Employment groups ineligible for absences
(no Pay Group assigned because no leave is accrued)
Absence Management
Pay Groups
-
8/8/2019 Am Training e2e 040808
22/87
22
Absence Management
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
-
8/8/2019 Am Training e2e 040808
23/87
Employees are automatically associated with the defaultstandard schedule, Monday through Friday, 8 hours per day
Schedules can be viewed by Timekeepers and Approvers
through the portal linkAssign Work Schedules
23
SchedulesAbsence Management
-
8/8/2019 Am Training e2e 040808
24/87
Assign Work Schedule displays schedule information Effective date
Description
24
SchedulesAbsence Management
Employee Name 000000000
-
8/8/2019 Am Training e2e 040808
25/87
25
Absence Management
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
-
8/8/2019 Am Training e2e 040808
26/87
26
In system terms, anAbsence Requestis:
An entry for a future planned absence, OR
An entry after the absence is taken within the current pay
period
Request Absence is the entry page used to request or
report time taken by both Self Reporters or
Timekeepers
Absence RequestsAbsence Management
-
8/8/2019 Am Training e2e 040808
27/87
27
Background
Roles & Timelines
Process flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
Absence Management
-
8/8/2019 Am Training e2e 040808
28/87
Portal links are available to add to yourmyNorthridgehomepage for direct access to a variety of pages in
the SOLAR HR application
28
Absence Requests Portal linksAbsence Management
-
8/8/2019 Am Training e2e 040808
29/87
29
Absence Requests Portal linksAbsence Management
To personalize your page, on the myNorthridge homepage or
Staff tab, click on Personalize
-
8/8/2019 Am Training e2e 040808
30/87
Click in the boxes next to
Human Resources/Manager and
Human Resources/Employee
Remember to click Save
30
Absence Management
Absence Requests Portal links
-
8/8/2019 Am Training e2e 040808
31/87
31
Absence Management
Pagelets will now appear on yourmyNorthridge homepage(default at the bottom unless you have arranged the
pagelets), reflecting links appropriate to your access
Absence Requests Portal links
-
8/8/2019 Am Training e2e 040808
32/87
myNorthridge Home link or Staff tab link allows a return
to the portal home page without having to exit and sign
back in for each change of activity
32
Absence Management
Absence Requests Portal links
-
8/8/2019 Am Training e2e 040808
33/87
33
Background
Roles & Timelines
Process flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
Absence Management
-
8/8/2019 Am Training e2e 040808
34/87
Choose the link for desired action
34
Absence Management
Absence Requests Self Reporting
-
8/8/2019 Am Training e2e 040808
35/87
35
Absence Requests Self ReportingAbsence Management
Required information indicated by asterisks includes:
Start Date
Absence Name
Employee NameOptional
-
8/8/2019 Am Training e2e 040808
36/87
View Monthly Schedule displays a calendar view reflectingwork schedule, planned absences and holidays for a
particular month (not pay period).
36
Absence Management
Employee Name000000000
Absence Requests Self Reporting
-
8/8/2019 Am Training e2e 040808
37/87
Absence Name will open other fields and display informationas appropriate
Example: opening vacation or other types that have a balance,
the corresponding balance will display (as of the last accrual
processing)
Full days of use require the Partial Days indicator be left atNone (exceptions to be discussed later in presentation)
37
Absence Management
Absence Requests Self Reporting
-
8/8/2019 Am Training e2e 040808
38/87
38
End Date or Duration
Enter an End Date (same date for one day) OR
Enter Duration
Click Calculate End Date or Duration and the field
not entered will populate, based on schedule
Absence Management
Absence Requests Self Reporting
-
8/8/2019 Am Training e2e 040808
39/87
Entering durations of hours that are not whole days based onthe individuals schedule will result in a warning message:
39
Absence Management
Absence Requests Self Reporting
Absences that include partial days
(non-exempt employees only) should
be reported separately from the full
days.
-
8/8/2019 Am Training e2e 040808
40/87
40
Absence Requests Self ReportingAbsence Management
The activity for partial versus full days would look like this:
-
8/8/2019 Am Training e2e 040808
41/87
A Self-reporter can enter comments that the Approver
will see to specify additional detail about the absence
41
Absence RequestsAbsence Management
20th high school reunion
Absence Requests Self Reporting
-
8/8/2019 Am Training e2e 040808
42/87
Save for Later or Submit Save for Later can not be seen by Approver in the approval
page
Submit puts the absence in queue to be approved; it can still
be changed by visiting the Request History page and clicking
on edit button
42
Absence RequestsAbsence Management
Absence Requests Self Reporting
-
8/8/2019 Am Training e2e 040808
43/87
New cancellation feature, available as of 4/3/2008
SUBMITTED, PUSH BACK orDENIED status
SelfReportercan cancel the entry and submit a new
request forthe same oranotherdate
A Timekeeper cannot take action on behalf of the Self-Reporter
for this entry
APPROVED status
An Approvercan cancel the entry, and the SelfReporterOR
Timekeepercan re-entersame oranotherdate
a Timekeeper CAN cancel the entry, but the date can only be
re-used for a different absence type
43
Absence Requests Self ReportingAbsence Management
-
8/8/2019 Am Training e2e 040808
44/87
44
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
Absence Management
-
8/8/2019 Am Training e2e 040808
45/87
Differences between Timekeeping and Self-Reporting:
Selection of employee from group Automatic approval
Access to Absence Reports (also known as Multi-Reports)
45
Absence Requests TimekeepingAbsence Management
-
8/8/2019 Am Training e2e 040808
46/87
Select Group ID
Select employee
46
Absence Management
Absence Requests Timekeeping
-
8/8/2019 Am Training e2e 040808
47/87
Timekeepers enter in the same Request Absence pageas Self-Reporters
Clicking results in approved entry
47
Absence Requests TimekeepingAbsence Management
Employee Name
-
8/8/2019 Am Training e2e 040808
48/87
48
Background
Roles & Timelines
Process Flow
Pay Groups
Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports
Alternate Schedules
Excess Plus/Minus
Absence Management
-
8/8/2019 Am Training e2e 040808
49/87
In general The Partial Days field is used to report time that is less than an
employees normal workday for non-exempt employees
Exempt employees are not to report partial day usage
There are EXCEPTIONS to this rule, with regard to special
absence types
49
Absence Requests Partial DaysAbsence Management
-
8/8/2019 Am Training e2e 040808
50/87
50
Absence Requests Partial DaysAbsence Management
Special absence types requiring use of the Partial Daysindicator are:
Alternate Day Off Earned (ADO), expiring and non-
expiring
Compensatory Time Off (CTO) Earned, Premium andStraight Rate
Holiday Compensatory Time Off Earned
Holiday Credit Earned
Dock TAKE
-
8/8/2019 Am Training e2e 040808
51/87
For these special absence types, use of the Partial Daysindicator as All Days is required even when reporting full
days:
51
Absence Requests Partial DaysAbsence Management
ADO Expiring Earn ADO Non Expiry Earnings
CTO Premium Earn
CTO Straight Earn
Holiday CTO Earn Holiday Credit Earn
Dock Take
All entries for HOURLY employees require the use of thePartial Days indicator to be set at All Days.
(Definition and rules of usage for all absence types included in the Absence
Management User Guide)
Ab M t
-
8/8/2019 Am Training e2e 040808
52/87
Options to use are None and All Days None is defaulted and left as is when time reported is for full
days of regular absence type categories
All Days is chosen when time reported is for partial days OR
the special absence types
52
Absence Requests Partial DaysAbsence Management
Ab M t
-
8/8/2019 Am Training e2e 040808
53/87
All Days Hours: Example entry: sick leave being expended for a part-time
employee with no schedule
53
Absence Requests Partial DaysAbsence Management
Range of dates
All Days literally counts ALL
days; what will happen is the
system will count that number
of hours times however many
days reflected in the reported
range, including weekends
Ab M t
-
8/8/2019 Am Training e2e 040808
54/87
Example: CTO EARN entry (earned on a non-workday) The Duration field should be left blank. The Duration field
will remain blank even after clicking the Calculate end Date
or Duration button.
54
Absence Requests Partial DaysAbsence Management
Saturday
Ab M t
-
8/8/2019 Am Training e2e 040808
55/87
Example: CTO EARN entry (beginning and ending onnon-workdays)
If the Duration field is entered, the system will populate the
End Date with the employees next scheduled workday
upon clicking the Calculate End Date or Duration or upon
submitting the absence.
55
Absence Requests Partial DaysAbsence Management
Saturday
Monday
Absence Management
-
8/8/2019 Am Training e2e 040808
56/87
Example: CTO EARN entry (on a workday)
The Duration field automatically populates after clicking the
Calculate End Date or Duration button.
56
Absence Requests Partial DaysAbsence Management
Monday
Absence Management
-
8/8/2019 Am Training e2e 040808
57/87
57
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
Absence Management
57
Absence Management
-
8/8/2019 Am Training e2e 040808
58/87
The status of an absence request can be reviewed on
the Absence Request History page
Portal pagelet link: View My Absence Request Hist
58
Absence StatusAbsence Management
Employee NameNote Vacation
take 4/25 -
4/28, 16
hours
calculated
reflecting
charges for
Friday and
Monday
according to
employees
schedule
Absence Management
-
8/8/2019 Am Training e2e 040808
59/87
Absence Status types include:
Saved
Submitted
Approved
Push Back
Denied
Cancelled
59
Absence StatusAbsence Management
Absence Management
-
8/8/2019 Am Training e2e 040808
60/87
An absence in a changeable status is indicated by a
yellow Edit button
60
Absence StatusAbsence Management
Employee Name
Absence Management
-
8/8/2019 Am Training e2e 040808
61/87
61
Absence StatusAbsence Management
New cancellation feature, available as of 4/3/2008
Self Reporter entered absences
Self Reporter can cancel BEFORE approved
Approver should cancel AFTER approved
Timekeeper entered absences
Timekeeper can cancel the entry and submit a new
absence for the same or another date
Cancellation Feature Summary Chart available in the
Absence Management User Guide
Absence Management
-
8/8/2019 Am Training e2e 040808
62/87
62
Absence StatusAbsence Management
Absences with a yellow Edit button are able to be changedor cancelled depending on scenario
Absence Management
-
8/8/2019 Am Training e2e 040808
63/87
63
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
Absence Management
63
Absence Management
-
8/8/2019 Am Training e2e 040808
64/87
Click on portal link in Human Resources/Managerpagelet
64
ApprovalsAbsence Management
Approver Name
Approver page displays, showing all
requests awaiting approval
Absence Management
-
8/8/2019 Am Training e2e 040808
65/87
Three ways to approve To approve ALL employees in list, review summary data on page and
use Select All button
To approve only SPECIFIC employees, click on the box to the left of
the employees names and click Approve Selected
Drill down to detail display for each individual employee by clicking onemployee name and choose action on the detail screen
65
Approvals
Name, Employee 000000000
Absence Management
-
8/8/2019 Am Training e2e 040808
66/87
Absence Management
-
8/8/2019 Am Training e2e 040808
67/87
67
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
Absence Management
67
Absence Management
-
8/8/2019 Am Training e2e 040808
68/87
Absence types that accrue have ongoing balances These balances can be viewed from the link in the
portal pagelet.
View My Absence Balances reflects activity as of July 2007
View My Absence Balance Hist reflects activity PRIOR to July
2007
68
BalancesAbsence Management
Absence Management
-
8/8/2019 Am Training e2e 040808
69/87
Balances are shown on three different tabs
Absence Balances for Vacation, Sick, Personal Holiday
Compensatory Time
State Service
Balancesbse ce a age e t
000000000 Employee Name
Employee Name
69
Absence Management
-
8/8/2019 Am Training e2e 040808
70/87
The i in the blue circle indicates a link to additional usageinformation
Balancesg
70
Absence Management
-
8/8/2019 Am Training e2e 040808
71/87
On the details page, current month activities can be
viewed in the section labeled Absence Activity Since
Last Processed Date (last daily processing or payroll
adjustment)
Balancesg
71
Absence Management
-
8/8/2019 Am Training e2e 040808
72/87
Timekeepers and Approvers have access to employeeleave balances within their department groups
The search screen allows access to whole departments
by department ID, or by individual employee byEmployee ID number
Balancesg
72
Absence Management
-
8/8/2019 Am Training e2e 040808
73/87
73
Background
Roles & Timelines
Process Flow
Pay Groups Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports Alternate Schedules
Excess Plus/Minus
g
73
Absence Management
-
8/8/2019 Am Training e2e 040808
74/87
Absence Reports are available to all Timekeepers and
Approvers to review and audit absence data for their
departments.
Access is available
through the Manager
portal pagelet
Absence Reportsg
74
Absence Management
-
8/8/2019 Am Training e2e 040808
75/87
Reports are available by criteria selection
Absence Reports
A specific report is chosen
from the blue underlined
report options below the
search screen:
75
Absence Management
-
8/8/2019 Am Training e2e 040808
76/87
Two tabs include Employee information, and Absence
information. Clicking on this symbol will expand
the display to show contents of both tabs.
Absence Reports Reported Absences
Last Name, First
00000000Last Name, First
Last Name, First00000000
00000000
76
Absence Management
-
8/8/2019 Am Training e2e 040808
77/87
Use of the partial days indicator should be matched with
partial hours
Absence Reports Reported Absences
77
Absence Management
-
8/8/2019 Am Training e2e 040808
78/87
The Negative Balance report helps identify employees whomay have reported against insufficient leave balances
Absence Management allows negative balances, eventhrough campus policy is not to allow borrowing againstfuture accruals
Absence Reports Negative Balance
Employee Name00000000
RECOMMENDED: Run the Negative Balance report WEEKLY during the
course of the pay period to help capture any reported absences for which there
is not enough leave balance to cover the activity
78
Absence Management
-
8/8/2019 Am Training e2e 040808
79/87
Report outputs can be downloaded to Excel by clicking
on the grid/red arrow icon on the top banner
Remember to turn off pop-up blocker, or hold down the
control key to allow the new window to open
Other reports are available to help monitor and keep
track of department activity
Absence Reports
79
Absence Management
-
8/8/2019 Am Training e2e 040808
80/87
80
Background
Roles & Timelines
Process Flow
Pay Groups
Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports
Alternate Schedules
Excess Plus/Minus
80
Absence Management
-
8/8/2019 Am Training e2e 040808
81/87
Absence Management has a schedule maintenance
feature
Updating capability is not yet available to the campus,
but the ability to view schedules is available through the
Assign Work Schedules link in the portal
Alternate schedules must be reported via the Action
Request form for HR update
Alternate Schedules
81
Absence Management
-
8/8/2019 Am Training e2e 040808
82/87
Action Request Form (available on the web at: http://www-admn.csun.edu/ohrs/compemp/forms/ActionRequestForm-2007.dot)
In the section marked Miscellaneous, check Change in Work
Schedule and enter the effective date
Be sure to include details of the schedule, such as which days of theweek and how many hours on each day to include
Alternate Schedules
82
-
8/8/2019 Am Training e2e 040808
83/87
Absence Management
-
8/8/2019 Am Training e2e 040808
84/87
84
Background
Roles & Timelines
Process flow
Pay Groups
Schedules
Absence
Requests/Entries
Portal links
Self Reporting
Timekeeping
Partial Days
Absence Management Processing Components
Absence Status
Approval
Balances
Absence Reports
Alternate Schedules
Excess Plus/Minus
84
Absence Management
-
8/8/2019 Am Training e2e 040808
85/87
Excess Plus/Minus
Alternate schedules sometimes produce a differentnumber of working hours per month than the standardschedule (plus or minus) and must be tracked for non-exempt employees
Example: February 2008
Regular schedule = 176 hrs
4/10 M-Th = 170 hrs
Deficit of 6 hours for thispay period
85
/Absence Management
-
8/8/2019 Am Training e2e 040808
86/87
Absence Management calculates number of hours over
and under the standard schedule and keeps track
Absence Reports available to all Timekeepers and Approvers
Excess Plus/Minus Positive Hours that will need to be paid out monthly
Excess Plus/Minus Negative Hours that will carry forward until plus hours earned or
calendar year-end reconciliation
Excess Plus/Minus
86
Q i ?Absence Management
-
8/8/2019 Am Training e2e 040808
87/87
TheAbsence Management User Guide and a copy of
this presentation will be available online at
http://www-csun.edu/ohrs/solar
Questions?