agenda ordinary council meeting wednesday, 25...

AGENDA

ORDINARY COUNCIL MEETING

WEDNESDAY, 25 MAY 2016

Notice is given that the next Ordinary Council Meeting of Tiwi Islands Regional Council will be held on: Wednesday, 25 May 2016 at Pirlangimpi Commencing at 10:00 AM Your attendance at the meeting will be appreciated. Marion Scrymgour Chief Executive Officer

Ordinary Meeting 25 May 2016

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AGENDA 1 WELCOME & APOLOGIES

1.1 Welcome 1.1.1 Opening of Meeting 1.1.2 CEO welcome to Councillors & guests 1.2 Present 1.3 Apologies 1.4 Leave of Absence 1.5 Declaration of Interest of Members or Staff Section 73 of the Northern Territory Local Government Act states:

Section 73 Conflict of interest

(1) A member has a conflict of interest in a question arising for decision by the council, local board or council committee if the member or an associate of the member has a personal or financial interest in how the question is decided.

(2) This section does not apply if the interest is:

(a) an interest in a question about the level of allowances or expenses to be set for members; or

(b) an interest that the member or associate shares in common with the general public or a substantial section of the public; or

(c) an interest as an elector or ratepayer that the member or associate shares in common with other electors or ratepayers; or

(d) an interest that the member or an associate has in a non-profit body or association; or

(e) an interest of the member or an associate:

(i) in appointment or nomination for appointment to a body with predominantly charitable objects; or

(ii) in payment or reimbursement of membership fees, or expenses related to membership, in such a body; or

(f) an interest so remote or insignificant that it could not reasonably be regarded as likely to influence a decision.

Section 74 Disclosure of interest

(1) As soon as practicable after a member becomes aware of a conflict of interest in a question that has arisen or is about to arise before the council, local board or council committee, the member must disclose the personal or financial interest that gives rise to the conflict (the relevant interest):

(a) at a meeting of the council, local board or council committee; and


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(b) to the CEO.

(2) The CEO must record the disclosure in a register of interests kept for the purpose.

Section 12 of the Northern Territory Local Government (Administration) Regulations states:

Section 12 Contents of register of interests

The register of interests to be kept under section 74(2) of the Act must contain:

(a) the name of the member making the disclosure; and

(b) the nature of the interest that gives rise to the conflict of interest; and

(c) the nature of the question on which the conflict of interest arises.

Does any Councillor of Senior Officer have any conflicts of interest to declare at this point of procedings?

1.6 Confirmation of Previous Minutes Ordinary Meeting - 27 April 2016

2 VISITORS AND PRESENTATIONS

Nil

3 BUSINESS ARISING

Nil

4 CORRESPONDENCE

Nil

5 GENERAL BUSINESS

Nil

6 REPORTS FOR DECISION

6.1 FINANCE END OF MONTH REPORT - APRIL 2016................................................ 5 6.2 COUNCILLOR'S PORTFOLIOS - DRAFT AS AT MAY 2016 .................................... 16 6.3 TIRC - DRAFT STRATEGIC PLAN 2016 TO 2025 .............................................. 19 6.4 ADOPTION OF TIWI ISLANDS REGIONAL COUNCIL 16/17 DRAFT COUNCIL

PLAN ............................................................................................................. 24 6.5 ADOPTION OF DRAFT 2016/17 TIWI ISLANDS REGIONAL COUNCIL

ANNUAL BUDGET ............................................................................................ 25 6.6 COUNCIL & LOCAL AUTHORITY MEMBER ALLOWANCES FOR 2016-17 .............. 27 6.7 ADOPTION OF TIWI ISLANDS REGIONAL COUNCIL DRAFT SCHEDULE OF

FEES AND CHARGES 2016/17 ......................................................................... 30

7 REPORTS FOR INFORMATION

Nil 8 CONFIDENTIAL ITEMS

CONFIRMATION OF PREVIOUS CONFIDENTIAL MINUTES ORDINARY CONFIDENTIAL MINUTES – 27 APRIL 2016 8.1 CEO PROBATION REVIEW - APRIL 2016


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The report will be dealt with under Section 65(2) (a) (ciiii) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual; AND information that would, if publicly disclosed, be likely to prejudice the interests of council or some other person.

9 NEXT MEETING

29 June 2016

9 CLOSURE Meeting closed at…….


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REPORTS FOR DECISION

ITEM NUMBER 6.1 TITLE Finance End of Month Report - April 2016 REFERENCE 180418 AUTHOR Bruce Mann, A / Senior Accountant BACKGROUND Overview: The current report provides financial information as at 30th April 2016, for the financial year 2015/16. It includes reporting on:

Income and Expenditure Balance Sheet Ageing Payables Ageing Receivables

Finance: The audited Financial Statements for 2014-2015 have been completed. Human Resources: No significant movements Systems and Quality: The Systems and Quality Officer has been working on new reports, amending the format of current reports for consistency, updating our reporting structures to align with the new Corporate Structure and assisting with the upcoming planning and budgeting cycle. Current Financial Reporting

Consolidated Statement of Financial Performance for the period ended 30th April 2016;

Consolidated Statement of Financial Position as at 30th April 2016; Ageing Receivables; Ageing Payables.


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120902 ‐ Pirlangimpi Pool 4,757 7,086 2,328 33% 8,503

121402 ‐ Facilities Pirlangimpi 493 5,417 4,924 91% 6,500

122202 ‐ Transit Accommodation ‐ Pirlangi 7,641 13,583 5,943 44% 16,300

129602 ‐ Airport Landing Fees Pirlangimpi 2,190 2,833 644 23% 3,400

131102 ‐ Commercial Building Services Pirl 8,703 3,283 (5,419) (165%) 3,940

Community Support 485,178 634,907 149,729 24% 762,587

119002 ‐ Centrelink Pirlangimpi 48,238 63,458 15,220 24% 76,150

120402 ‐ Outside School Hours Care Pirlang 54,058 96,391 42,333 44% 115,669

120502 ‐ Child Services Pirlangimpi 91,608 125,521 33,913 27% 150,625

120802 ‐ NIght Patrol Pirlangimpi 101,859 121,276 19,416 16% 145,531

121002 ‐ Active Remote Communities Spo 16,966 24,140 7,174 30% 28,968

121502 ‐ Library Pirlangimpi 20,543 25,780 5,237 20% 30,936

123602 ‐ Pirlangimpi School Meals Program 23,996 61,887 37,891 61% 74,264

134102 ‐ ISRP ‐ Jobs Creation Package Pirla 16,774 0 (16,774) (100%) 0

146402 ‐ Administration Service Pirlangim 111,135 116,454 5,319 5% 140,444

Milikapiti 1,272,574 1,729,078 456,504 26% 2,072,250

Finance & Compliance 7,354 125,007 117,653 94% 150,008

138003 ‐ Indigenous Community Broadcast 169 0 (169) (100%) 0

147003 ‐ Local Authority Milikapiti 2,584 10,000 7,416 74% 12,000

147803 ‐ Local Authority Project Funding ‐ 4,600 115,007 110,407 96% 138,008

Infrastructure & Assets 857,029 1,027,985 170,956 17% 1,233,582

103903 ‐ Commercail Facilities ‐ Milikapiti 11,637 11,670 33 0% 14,004

108803 ‐ Town Services Milikapiti 206,421 236,528 30,107 13% 283,834

111503 ‐ Street Lighting Milikapiti 6,154 3,333 (2,821) (85%) 4,000

116003 ‐ Fuel ‐ Milikapiti 236,289 214,220 (22,069) (10%) 257,064

119103 ‐ Waste Management Milikapiti 250 583 333 57% 700

119303 ‐ Civil Works Milikapiti 105,580 128,688 23,107 18% 154,425

119503 ‐ Airport Maintenance Milikapiti 3,500 0 (3,500) (100%) 0

119603 ‐ Airport Inspection Milikapiti 39,948 6,295 (33,653) (535%) 7,554

119703 ‐ Mechanical Workshops Milikapiti 203,927 276,948 73,021 26% 332,337

119803 ‐ Staff Housing ‐ Milikapiti 21,030 34,483 13,453 39% 41,379

120203 ‐ Recreation Hall Milikapiti 4,847 0 (4,847) (100%) 0

120303 ‐ Oval ‐ Milikapiti 4,125 8,160 4,035 49% 9,792

121403 ‐ Facilities Milikapiti 4,686 17,083 12,397 73% 20,500

122203 ‐ Transit Accommodation ‐ Milikap 4,687 5,083 396 8% 6,100

129603 ‐ Airport Landing Fees Milikapiti 629 833 204 24% 1,000

131103 ‐ Commercial Building Services Mil 25 21 (4) (20%) 25

143003 ‐ CTG ‐ Waterpark Feauture Milikap 1,675 0 (1,675) (100%) 0

143803 ‐ CTG Shade and Play Milikapiti 868 723 (145) (20%) 868

159503 ‐ ABA ‐ Milikapiti Water Park 0 83,333 83,333 100% 100,000

160103 ‐ R2R Paru to Three Ways Intersect 750 0 (750) (100%) 0


119003 ‐ Centrelink Milikapiti 51,766 60,472 8,707 14% 72,567

120403 ‐ Outside School Hours Care Milika 29,104 96,634 67,529 70% 113,317

120503 ‐ Creche Milikapiti 89,413 123,781 34,368 28% 148,537

120803 ‐ Night Patrol ‐ Milikapiti 86,370 122,655 36,285 30% 147,186

121003 ‐ Active Remote Communities Spo 0 23,403 23,403 100% 28,084

121103 ‐ Vacation Care Milikapiti 10 0 (10) (100%) 0

121503 ‐ Library Milikapiti 23,154 22,326 (828) (4%) 26,792

134103 ‐ ISRP ‐ Jobs Creation Package Milik 6,747 0 (6,747) (100%) 0

146403 ‐ Administration Service Milikapiti 121,626 126,815 5,188 4% 152,178

Regional (including Outstations) 6,329,930 7,676,579 1,346,649 18% 9,163,502

Finance & Compliance 4,123,694 4,793,825 670,130 14% 5,701,688

104000 ‐ Corporate Management 104,808 73,167 (31,641) (43%) 87,800

104500 ‐ ICT Solutions Corporate 550,896 563,126 12,230 2% 674,232

105300 ‐ Financial management service 947,128 785,873 (161,254) (21%) 893,666

107200 ‐ Governance and Compliance 139,951 182,500 42,549 23% 219,000

107900 ‐ Work Health Safety 5,210 1,667 (3,543) (213%) 2,000

108000 ‐ Human resource service 272,336 287,051 14,715 5% 344,461

110800 ‐ Records management service 5,990 6,466 476 7% 7,759

111400 ‐ General rates and charges 3,277 37,500 34,223 91% 45,000

118000 ‐ Acquire/Depreciate/Dispose Asse 1,085,058 1,470,129 385,071 26% 1,764,154

118100 ‐ Acquire/Depreciate/Dispose Asse 204,686 208,448 3,762 2% 250,138





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147000 ‐ Local Authority Regional Council 2,592 2,917 325 11% 3,500

147100 ‐ Regional Council & Elected Memb 205,593 292,500 86,907 30% 351,000

147900 ‐ Strengthening Local Authorities F 55,944 108,334 52,390 48% 130,000

154000 ‐ SPG Re‐branding Regional Counci 49,200 58,731 9,531 16% 70,477

157100 ‐ TEABBA Capital 10,000 8,333 (1,667) (20%) 10,000

159700 ‐ Organisation Training 9,385 41,667 32,282 77% 50,000

160200 ‐ Executive Leadership Finance & C 24,394 0 (24,394) (100%) 0

999900 ‐ Balance Sheet 0 21,250 21,250 100% 25,500

Infrastructure & Assets 1,366,190 1,855,749 489,559 26% 2,226,898

103800 ‐ Asset Management Services 0 4,898 4,898 100% 5,878

105500 ‐ Fleet Administration ‐ Regional 63,655 125,044 61,389 49% 150,053

108600 ‐ Executive Leadership Deputy Dire 50 0 (50) (100%) 0

108700 ‐ Executive leadership Infrastruct 83,333 143,801 60,468 42% 172,561

108800 ‐ Town Services 19,676 27,236 7,560 28% 32,684

113400 ‐ Waste collection and disposal 527 (1,017) (1,543) (152%) (1,220)

116000 ‐ Fuel ‐ Regional (Bulk Fuel) 0 91,667 91,667 100% 110,000

117600 ‐ HMP Fencing Program 105,709 130,024 24,315 19% 156,029

119300 ‐ Civil Works Regional 159,863 188,220 28,357 15% 225,864

119500 ‐ Airport Maintenance Regional 14,947 17,500 2,553 15% 21,000

119600 ‐ Airport Inspection Regional 0 11,000 11,000 100% 13,200

119700 ‐ Mechanical Workshops Regional 103,170 21,919 (81,251) (371%) 26,303

119800 ‐ Staff Housing ‐ Regional 413 4,262 3,848 90% 5,114

120100 ‐ Outstations Housing Maintenance 10 62 51 83% 74

120105 ‐ Outstations Other 1,213 0 (1,213) (100%) 0

121900 ‐ Horticulture Regional 12 0 (12) (100%) 0

122000 ‐ Inter Island Ferry Service (Barge) 130,031 150,142 20,111 13% 180,171

122200 ‐ Transit Accommodation ‐ Regiona 372 3,250 2,878 89% 3,900

129600 ‐ Airport Landing Fees Other 130 108 (22) (20%) 130

130000 ‐ FAA Roads 245 204 (41) (20%) 245

131000 ‐ Outstations Essential Services 35,890 154,460 118,570 77% 185,352

131004 ‐ Outstations Essential Services Ran 2,278 341 (1,937) (568%) 409

131005 ‐ Outstations Essential Services Oth 2,163 0 (2,163) (100%) 0

131100 ‐ Commercial Building Services Reg 488,151 629,480 141,329 22% 755,376

142700 ‐ Outstations Converted Jobs Progr 37,897 50,000 12,103 24% 60,000

146900 ‐ SPG Caterpillar Dozer D6R‐2 1,277 1,064 (213) (20%) 1,277

149104 ‐ Ranku Power Supply 41,396 63,333 21,937 35% 76,000

158500 ‐ Black Spot Program 15/16 64,873 38,750 (26,123) (67%) 46,500

159200 ‐ 2014/15 MESSPG 8,909 0 (8,909) (100%) 0

Chief Executive Officer 323,173 360,593 37,420 10% 434,858

104200 ‐ Executive Leadership CEO 268,315 314,878 46,563 15% 380,000

159900 ‐ TIRC ‐ Official Management ‐ Febr 54,858 45,715 (9,143) (20%) 54,858


104400 ‐ Executive leadership Community 129,837 142,541 12,704 9% 171,049

105000 ‐ Executive leadership Corporate 53,822 0 (53,822) (100%) 0

119200 ‐ Animal Control 4,545 10,467 5,921 57% 12,560

120500 ‐ Jirnani Day Care Centre ‐ Regiona 43,478 0 (43,478) (100%) 0

120600 ‐ Youth Diverson Scheme 47,132 138,144 91,011 66% 165,772

120700 ‐ Community Events Regional 1,066 0 (1,066) (100%) 0

120800 ‐ Night Patrol Regional 34,786 74,256 39,469 53% 89,107

121000 ‐ Active Remote Communities Spo 139 0 (139) (100%) 0

121700 ‐ NT Jobs Packages (Broadcasting) R 31,757 51,324 19,567 38% 61,952

134000 ‐ ISRP ‐ Indigenous Sport & Recreat 116,193 195,048 78,856 40% 234,058

146400 ‐ Administration service Darwin 47,175 53,800 6,625 12% 64,560

146481 ‐ Administration Service Parap 1,818 0 (1,818) (100%) 0

152300 ‐ Australia Day 1,147 833 (314) (38%) 1,000

159000 ‐ NAIDOC Activities 4,057 0 (4,057) (100%) 0

Not Applicable (81) 0 81 100% 0

140500 ‐ CDEP Community Development a (81) 0 81 100% 0

Total Direct Expense 11,018,778 14,037,481 3,018,702 22% 16,791,454


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Expense by Account Category

Including Allocations and Capital Expense

Wurrumiyanga 3,821,680 4,345,461 523,780 12% 5,214,552

WIP Assets 0 2,500 2,500 100% 3,000

Employee Expenses 1,611,953 1,831,529 219,576 12% 2,197,833

Contract and Material Expenses 706,574 1,364,017 657,443 48% 1,636,821

Finance Expenses 698 350 (348) (99%) 420

Communication Expenses 37,170 79,954 42,784 54% 95,945

Miscellaneous Expenses 43,141 75,818 32,677 43% 90,982

Allocation Expense 1,422,144 991,292 (430,852) (43%) 1,189,551

Pirlangimpi 1,652,461 1,785,414 132,952 7% 2,140,010

WIP Assets 25,428 0 (25,428) (100%) 0

Employee Expenses 799,994 921,027 121,033 13% 1,102,746

Contract and Material Expenses 194,612 319,271 124,660 39% 383,126

Finance Expenses 371 240 (131) (54%) 288



Allocation Expense 610,295 505,257 (105,037) (21%) 606,309

Milikapiti 2,039,162 2,219,016 179,854 8% 2,660,176

WIP Assets 13,636 15,909 2,273 14% 19,091

Employee Expenses 786,301 955,041 168,740 18% 1,146,049

Contract and Material Expenses 428,118 678,732 250,614 37% 812,479

Finance Expenses 1,130 250 (880) (352%) 300



Allocation Expense 752,951 474,029 (278,922) (59%) 568,835

Regional (including Outstations) 8,311,246 9,837,955 1,526,709 16% 11,757,154

WIP Assets 431,228 323,510 (107,718) (33%) 388,212

Employee Expenses 2,760,230 3,279,021 518,791 16% 3,937,016

Contract and Material Expenses 735,579 921,510 185,932 20% 1,104,612

Finance Expenses 2,586 3,405 819 24% 4,086


Asset Expense 1,745,338 2,325,243 579,906 25% 2,790,292

Miscellaneous Expenses 882,928 924,547 41,620 5% 1,060,074

Allocation Expense 1,550,088 1,837,866 287,778 16% 2,205,440

Total Expenses Including Allocations & Capital 15,824,549 18,187,845 2,363,296 13% 21,771,892

Capital Expense 470,293 341,919 (128,373) (38%) 410,303

Allocation Expense 4,335,478 3,808,445 (527,033) (14%) 4,570,135

Total Expense Excluding Allocations & Capital 11,018,778 14,037,481 3,018,702 22% 16,791,454


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Statement of Financial Performance for the period ended 30 April 2016

Income Year to date Full Year

Actual Budget Variance** % Budget

61 ‐ Income Rates and Charges 1,240,968 1,204,427 36,540 3% 1,281,094

62 ‐ Income Council Fees and 1,249,073 1,246,198 2,875 0% 1,495,437

Charges

63 ‐ Income Operating Grants 5,986,112 7,795,688 (1,809,576) (23%) 9,116,620

Subsidies

64 ‐ Income Investments 25,293 20,833 4,460 21% 25,000

65 ‐ Income Contributions 1,000 0 1,000 100% 0

Donations

66 ‐ Income Reimbursements 39,260 1,722 37,539 2,180% 2,066

and Others

67 ‐ Income Agency and 946,521 1,893,710 (947,189) (50%) 2,272,452

Commercial Services

68 ‐ Income Capital Grants 0 175,000 (175,000) (100%) 210,000

69 ‐ Income Sale of Assets 111,836 125,000 (13,164) (11%) 150,000

Total Operating Revenue 9,600,063 12,462,578 (2,862,515) (23%) 14,552,669

Expenditure

71 ‐ Employee Expenses 5,958,478 6,986,618 1,028,140 15% 8,383,643

72 ‐ Contract and Material 2,064,882 3,283,531 1,218,649 37% 3,937,038

Expenses

73 ‐ Finance Expenses 4,784 4,245 (539) (13%) 5,094

74 ‐ Communication Expenses 303,166 372,267 69,102 19% 446,507

75 ‐ Asset Expense 1,745,338 2,325,243 579,906 25% 2,790,292

79 ‐ Miscellaneous Expenses 942,131 1,065,577 123,446 12% 1,228,879

Total Operating Expenditure 11,018,778 14,037,481 3,018,702 22% 16,791,454

9 ‐ Allocations 97 0 97 100% 0

Net Surplus/(Deficit) (1,418,618) (1,574,903) 156,285 10% (2,238,785)

Capital Expense

3 ‐ Non‐Current Assets 470,293 341,919 (128,373) 38% 410,303

Exclude Depreciation (7 ‐ Operating Expenditure)

1,736,991 2,322,743 (585,752) (25%) 2,787,292

Net Cash Results Surplus/(deficit ) (151,920) 405,921 (557,841) (137%) 138,204

Restricted Cash Carried forward 1,300,347 0 1,300,347 100%

Total Surplus/(Deficit) 1,148,428 405,921 742,506 183% 138,204

Note: Negative variances ( ) are unfavorable.


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Statement of Financial Position as at 30th April 2016

$ CURRENT ASSETS Current Operating Accounts & Cash on Hand 728,544 Trade and other Receivables 357,678 Debtors 228,952 Inventories and Prepayments 285,813 TOTAL CURRENT ASSETS 1,600,987

CURRENT LIABILITIES Trade and Other Payables 217,027 Creditors 678,138 Current Provisions 1,376,650 Other Current Liabilities - Unexpended Grant Liability 659,027 TOTAL CURRENT LIABILITIES 2,930,842

NET CURRENT ASSETS -1,329,855

NON CURRENT ASSETS Buildings Prescribed 18,086,173 Infrastructure Prescribed 2,939,794 Plant 1,131,345 Equipment 124,296 Motor Vehicles 196,209 Work in Progress 692,495 Clearing Account 1,032 TOTAL NON CURRENT ASSETS 23,171,344

NON CURRENT LIABILITIES Non Current Provisions 272,226 Non Current Borrowings 666,667 TOTAL NON CURRENT LIABILITIES 938,893

NET ASSETS 20,902,595

EQUITY Accumulated Surplus / (Deficit) (9,679,577) Asset Revaluation Reserve 31,965,790 Election Reserve 10,000 Asset Replacement Reserve 25,000 Current Year Surplus / (Deficit) (1,418,618) TOTAL EQUITY 20,902,595


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Current Operating Accounts & Cash on Hand Account Balances as at 30th April 2016

$ Operating Account 33,660.47Trust Account 637,380.82Cash Deposit Account (credit cards) 59,759.85Cash on hand 900.00 731,701.14

The Account Balances exceed the amount reported at Current Operating Accounts and Cash on Hand in the Statement of Financial Position by $3,157.14 due to payments being processed in the general ledger in April and paid from the bank in the first week of May 2016. Special pay $ 142.00 Termination pay $ 3,014.99 Total $ 3,157.14 Ageing Receivables The outstanding Debtors owed to Council at the end of April 2016 total $218,947.38 with 69% of this exceeding 90 days. The ageing of the outstanding balance is:

Description Outstanding Unapplied Current >30days >60days >90days Future Debtors 218,947 (15,149) 44,280 35,911 3,340 150,565 0.00

Rates Gen 146,303 - - - - 146,303 - Gen Waste 200,100 - - - - 200,100 -

The outstanding debtors balance is less than the amount reported at the Debtors in the Statement of Financial Position by $10,005. This relates to GST on amended invoices and has been corrected in May. Debtors with balances in 60 and 90 days have been contacted in early May to follow up the outstanding’s. $132k of the 90 day balance relates to 1 debtor. A meeting was held on 11 March to discuss disputed charges which have now been agreed and amended invoices issued in May. A plan has been developed allocating nominated council officers with the responsibility to contact ratepayers with overdue amounts by way of letters, statements and meetings where appropriate. The majority of the unapplied credits are for 2 customers. They relate to overpayment of rates notices by one customer who has some other charges being reconciled and agreed prior to finalisation of the overpaid amount and a credit for services paid for but not provided which will be offset against future invoices.


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Ageing Payables The outstanding Creditors owed by Council at the end of April 2016 total $678,417.29 with 76% of this exceeding 90 days. Total payables are broken down as follows: Outstanding Unapplied Current >30days >60days >90days Future

678,417 (2,701) 160,377 3,899 2,356 514,486 (142)

The Creditors outstanding in the Financial Position has a variance of $279 of which $142 is Travel allowance processed in April Ledger and paid from bank on 3rd May and $137.41 payment to Australia Post processed in April Ledger after the Aged report was run. The unapplied amount relates to credit notes received from a number of suppliers that had not been applied to outstanding invoices at the end of the month. $386k of the balance in 90 days relates to 6 invoices for the repayment of surplus grant funds from the 2014 year which are being withheld pending receipt of the 2015-16 funds for the same programs and $128k deferred payment to Council Biz List of suppliers paid over 50K in the month of April 2016 Date Account No Account Name Amount 30.04.2016 10793 JLT 80,361.29

Quarterly Insurance payment for the 4th quarter. CONSULTATION AND TIMING Section 8 of the Local Government Accounting Regulations 2014 outlines the requirements for financial reporting to Council. In particular it states that the actual income and expenditure for the commencement of the financial year to the end of the previous month should be reported plus a statement of the debts owed to the Council.

Part 8 Financial reports to council

18 Financial reports to council

(1) The CEO must, in each month, present before a meeting of the council a report, in a form approved by the council, setting out:

(a) The actual income and expenditure of the council for the period from the commencement of the financial year up to the end of the previous month; and

(b) The forecast income and expenditure for the whole of the financial year.

(2) The report must include:

(a) Details of all cash and investments held by the council (including money held in trust); and

(b) A statement on the debts owed to the council including the aggregate amount owed under each category with a general indication of the age of the debts; and

(c) Other information required by the council.


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(3) If a council does not hold a meeting in a particular month, the report is to be laid before the council committee performing the council's financial functions for the particular month.

RECOMMENDATION: That Council notes this report for information and accepts the Finance Report for the reporting period to 30 April 2016. ATTACHMENTS: 1 04. Cash Flow April 16.pdf

Attachment 1 04. Cash Flow April 16.pdf

Attachment 1


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ITEM NUMBER 6.2 TITLE Councillor's Portfolios - Draft as at May 2016 REFERENCE 180221 AUTHOR Maina Brown, Governance & Compliance Manager Councillors are allocated portfolios so they have the knowledge in that related area to report back to the community on the progress in that particular area. Following the recent period of Official Management the attached listing provides Councillors with the current listing for information. BACKGROUND Councillors are allocated areas of responsibility (Portfolios) in Core Service and Non Core service areas. Through the Councillors, community members have access to information as to what may be currently happening or changes planned for the future in a particular core or non-core service the Council undertakes. It is expected that General Managers and Senior Managers meet with Councillors in their portfolio area regularly to keep the councillors informed on current and planned future activities in their area. It is also expected that Councillors make themselves available for these meetings and report the information back to their relevant communities. All Councillors are required to have multiple portfolios. Below is the original listing (as at September 2015) and Councillor’s area of preference. CORE SERVICES Wurrumiyanga Pirlangimpi Milikapiti Corporate Leslie Tungutalum Pirrawayingi

Puruntatameri Lynette De Santis

Building Services Venard Pilakui Manyi Rioli Irene Tipiloura

Civil Services / Civil Works / Essential Services

John Naden Venard Pilakui

Manyi Rioli Irene Tipiloura

Governance Leslie Tungutalum Pirrawayingi Puruntatameri

Lynette De Santis

NON-CORE SERVICES

Wurrumiyanga Pirlangimpi Milikapiti

Children's Services Crystal Johnson Wokay Bourke Anita Moreen

Sport and Recreation John Naden Gawin Tipiloura

Wokay Bourke Irene Tipiloura

Youth & Community Crystal Johnson Venard Pilakui

Pirrawayingi Puruntatameri

Anita Moreen

Community Support Barry Puruntatameri Gawin Tipiloura

Wokay Bourke Lynette De Santis


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ISSUES/OPTIONS/CONSEQUENCES Nil CONSULTATION & TIMING Due to the recent Council restructure, attached is the draft proposed portfolios by directorates for further discussion. RECOMMENDATION: That Council notes this report for information and adopts the proposed changes of Councillor Portfolios as at May 2016 due to recent changes to Council Org Structure. ATTACHMENTS: 1 Councillors Portfolios - as at 18 May 2016.pdf

Attachment 1 Councillors Portfolios - as at 18 May 2016.pdf

Attachment 1


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ITEM NUMBER 6.3 TITLE TIRC - Draft Strategic Plan 2016 to 2025 REFERENCE 180330 AUTHOR Marion Scrymgour, Chief Executive Officer This report provides a final draft of the TIRC Strategic Plan 2016 to 2025 for Council to provide any final comments or changes on. This was originally tabled as part of the March Council Meeting however it was deferred to a future Council meeting. BACKGROUND As part of assisting Council post the Official Management, Mr Allan McGill has facilitated a number of meetings and planning workshops over the last 4 months. From a compliance perspective Council is required to have a Strategic Plan per the Local Government Act. At the 16 December 2015 Ordinary Council Meeting a report for decision (Strategic Planning) was tabled which outlined the previous Strategic Planning Workshop facilitated early in 2015 by Brandan Moyle Consulting & Facilitation with senior staff from 27 to 29 January 2015, and then added some additional elements for Council to consider in developing a Strategic Plan. Council endorsed this report and requested that a draft Strategic Plan be developed over the next few months (early in 2016). At the 1st 16/17 Council Planning Workshop (held at Port Melville, Pirlangimpi) on Thursday 25th February 2016 the Council and Management Team went through a first draft of the Strategic Plan. A number of minor changes were made on the day and the final draft document is now attached for Council to provide any final comments or changes on. ISSUES/OPTIONS/CONSEQUENCES The TIRC Strategic Plan 2016 to 2025 is a foundation document and is supported by other plans and policies such as: 1. Asset Management Plan 2. Ten Year Financial Plan 3. Annual Regional Council Plans and Budgets. CONSULTATION & TIMING Once endorsed by Council the approved Strategic Plan 2016 to 2025 will then be made available to all staff and the public via Council’s website. RECOMMENDATION: That Council receives this report for information and adopts the Strategic Plan 2016 to2025. ATTACHMENTS: 1 TIRC Strategic Plan 2016 to 2025 - Draft Ver 3.pdf

Attachment 1 TIRC Strategic Plan 2016 to 2025 - Draft Ver 3.pdf

Attachment 1


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ITEM NUMBER 6.4 TITLE Adoption of Tiwi Islands Regional Council 16/17 Draft

Council Plan REFERENCE 180207 AUTHOR Marion Scrymgour, Chief Executive Officer Adoption of Tiwi Islands Regional Council 2016/17 Draft Council Plan. BACKGROUND The Council Plan identifies the strategic direction and key performance indicators of the Tiwi Islands Regional Council over the next 12 month period. In addition to operation matters, it also identifies the Budget, Councillor Allowances, Schedule of Fees and Charges and Rates Declaration. The Plan is Council’s primary mechanism to communicate our objectives for the coming financial year. The TIRC 2016/17 Draft Council Plan will be tabled on the day. ISSUES/OPTIONS/CONSEQUENCES The Council must adopt a Draft Regional Council Plan to allow for a public consultation period of 21 days, prior to its final ratification. CONSULTATION & TIMING This Plan has been written with extensive input from Local Authority Members, Elected Members of Council, the CEO, General Managers, Regional Managers and Coordinators of the Tiwi Islands Regional Council. The Draft Plan will be available on the Tiwi Islands Regional Council internet site for the 21 days, with any amendments brought to Ordinary Council meeting on the 29 June 2016. RECOMMENDATION: That Council accepts this document for Public Consultation and feedback as the Tiwi Islands Regional Council’s Draft Plan for the 2016/17 Financial Year. ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 6.5 TITLE Adoption of Draft 2016/17 Tiwi Islands Regional Council

Annual Budget REFERENCE 180209 AUTHOR Bruce Mann, Finance Manager Adoption of Draft Tiwi Islands Regional Council 2016/17 Financial Year Annual Budget. BACKGROUND In accordance with section 127 of the Local Government Act 2016, Council must adopt its budget for that particular financial year by the 31st July of that year. The Tiwi Islands Regional Council is responsible for the delivery of a broad and unique range of services to its communities, with different communities within the Regional Council having their own different priorities.

The Tiwi Islands Regional Council is responsible for: Delivering Core Services Providing Corporate Governance Providing Advice and Advocacy Ensuring Legislative Compliance Facilitating Local Education and Training and managing the following resources: Financial Resources Human Resources Physical Resources Information Resources External Resources (Suppliers and Contractors) Partnerships and Relationships

Overview of Revenue and Expenditure for the Financial

Year 2016/17 Attachment to be tabled on the day. Options The Council must adopt a budget.

Identification of relevant legislation, Council policy and plans The budget attached is in accordance with the following:

Local Government Act 2016, Part 10.5 sections 127 and 128; Local Government (Accounting) Regulations 2014 Tiwi Islands Regional Council Strategic Plan – Financial Plan.

Consultation The draft Tiwi Islands Regional Council Plan which includes the Draft Budget will be available for public consultation following the Ordinary Council Meeting 25 May 2016.


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Pursuant to 128 (3) of the Local Government Act 2016, the Tiwi Islands Regional Council as soon as practicable after adopting its budget, or an amendment to its budget, for a particular financial year, must:

(a) publish the budget or the amendment as adopted on the council's website; and

(b) notify the Agency in writing of the adoption of the budget or amendment; and

(c) publish a notice in a newspaper circulating generally in the area informing the public that copies of the budget or amendment may be downloaded from the council's website or obtained from the council's public office.

Other Considerations Not applicable. ISSUES/OPTIONS/CONSEQUENCES CONSULTATION & TIMING RECOMMENDATION: That Council adopts the draft budget as presented for the Financial Year 2016/17 for public consultation. ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 6.6 TITLE Council & Local Authority Member Allowances for 2016-

17 REFERENCE 180213 AUTHOR Maina Brown, Governance & Compliance Manager Review of Councillor & Local Authority Member Allowances for 2016/17 Financial Year for draft budget purposes. BACKGROUND Each year the Department of Local Government & Community Services provides an updated listing of Maximum Council Member Allowances. Local Authority Member Allowances are as per Ministerial Guideline 8. The draft budget for 16/17 has been prepared on the basis of adopting the recommended allowances per the table attached. ISSUES/OPTIONS/CONSEQUENCES Tiwi Islands Regional Council is listed as a Category 3 Council:

Extra Meeting Allowance (half day) $150.00 Extra Meeting Allowance (full day) $300.00

Note: Extra meeting allowance does not apply to the Mayor or Deputy Mayor. Local Authority Allowances are based on Ministerial Guideline 8:

Local Authority Chair (if eligible) $164.45 per meeting Local Authority Ordinary Member (if eligible) $123.05 per meeting

CONSULTATION & TIMING A Council must resolve allowances for the financial year on adopting its budget for the financial year as per Section 71(3) of the Local Government Act 2016. Pursuant to Section 128(2) of the Local Government Act 2016, once a Council has resolved the level of allowances for a financial year they cannot be increased by amendment. RECOMMENDATION: That Council adopts the 2016/17 recommended Council and Local Authority Member Allowances as per the Category 3 Council and Ministerial Guideline 8 listing to apply for the 2016/17 year from 1 July 2016. ATTACHMENTS: 1 table-maximum-allowances-applicable-2016-17.pdf

Attachment 1 table-maximum-allowances-applicable-2016-17.pdf

Attachment 1


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ITEM NUMBER 6.7 TITLE Adoption of Tiwi Islands Regional Council Draft

Schedule of Fees and Charges 2016/17 REFERENCE 180212 AUTHOR Bruce Mann, Finance Manager The purpose of this report is to adopt a standardised draft schedule of fees and charges across the Tiwi Islands Regional Council for the 2016/17 Financial Year. The draft Schedule of Fees and Charges are currently being finalised and will be tabled on the day of the meeting. BACKGROUND In accordance with Section 127 of the Local Government Act 2016, the Council must adopt a budget for the upcoming year by 31st of July of that year. ISSUES/OPTIONS/CONSEQUENCES The Schedule of Fees and Charges closely mirrors that already in place with some minor increases and with some services and charges removed due to its non applicability. CONSULTATION & TIMING Pursuant to section 128 (3) of the Local Government Act 2016, Tiwi islands Regional Council must, as soon as practicable after adopting its budget or an amendment to its budget, for a particular financial year :

(a) Publish the budget or the amendment as adopted on the Council’s website and

(b) Notify the Agency in writing of the budget adoption or amendment and

(c) Publish a notice in a newspaper circulating generally in the area informing the public that copies of the budget or amendments

This consultation will occur when the Draft Regional Council Plan is available in its entirety, after its endorsement by Council at the Ordinary Council meeting 25 May 2016. RECOMMENDATION: That Council:

A. Adopts the new Draft Schedule of Fees and Charges for the 2016/17 Financial Year – effective from 1 July 2016 for public consultation, and

B. Provides the CEO with a delegation to vary these fees and charges in

circumstances believed necessary by the CEO to achieve the purposes of the Council, and

C. In providing this delegation that any variation so determined by the CEO be

reported back to Council (including reasons) at a meeting of the Council following the decision (by the CEO to apply a variation) for noting by Council.

ATTACHMENTS: There are no attachments for this report.

agenda ordinary council meeting wednesday, 25...

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