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FCAT Writing AssessmentFCAT Writing AssessmentTrainingTrainingMarch 2011March 2011

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2011 FCAT Writing Administration Schedule2011 FCAT Writing Administration Schedule

Day 1 Day 1 ——Tuesday Tuesday —— March 1, 2011March 1, 2011

Grades 4, 8, 10Grades 4, 8, 10 Writing Prompt Writing Prompt —— Session 1Session 1 45 minutes45 minutes

Day 2 Day 2 —— Wednesday Wednesday —— March 2, 2011March 2, 2011

Grades 4, 8, 10Grades 4, 8, 10 MakeMake--up Testingup Testing 45 minutes45 minutes

Day 3 Day 3 —— Thursday Thursday —— March 3, 2011March 3, 2011

Grades 4, 8, 10Grades 4, 8, 10 MakeMake--Up TestingUp Testing 45 minutes45 minutes

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WhatWhat’’s New for 2011s New for 2011

The Writing Prompt has been removed from the Writing The Writing Prompt has been removed from the Writing Response folder and will be distributed on a separate sheet of Response folder and will be distributed on a separate sheet of paper. Writing Prompt sheets may be opened no earlier than paper. Writing Prompt sheets may be opened no earlier than the day before the test. the day before the test.

No security barcodes on the Writing Folders.No security barcodes on the Writing Folders.

A new Administration Security Checklist document has been A new Administration Security Checklist document has been developed must be used.developed must be used.

A Test Group Code box has been added to the front cover of A Test Group Code box has been added to the front cover of the inside front cover of the writing folder and must be used tothe inside front cover of the writing folder and must be used torecord studentrecord student’’s testing rooms.s testing rooms.

There are important changes to how to record a studentThere are important changes to how to record a student’’s race s race and ethnicity. and ethnicity.

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Reminders for 2011Reminders for 2011

Inappropriate actions by school or district personnel Inappropriate actions by school or district personnel before, during, or after test administration may result in before, during, or after test administration may result in consequences such as test invalidations and/or loss of consequences such as test invalidations and/or loss of teaching certification. teaching certification. The FLDOE encourages schools to recycle nonThe FLDOE encourages schools to recycle non--secure secure materials.materials.FCAT Writing does not contain multipleFCAT Writing does not contain multiple--choice items choice items for any grade level.for any grade level.Planning sheets are separate handouts from the Planning sheets are separate handouts from the Writing Folders. Planning sheets are secure and must Writing Folders. Planning sheets are secure and must be collected after testing.be collected after testing.The District is requiring a seating chart for each The District is requiring a seating chart for each classroomclassroom

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Reminders for 2011Reminders for 2011FIVE elements MUST be correct to use a FIVE elements MUST be correct to use a preidentifiedpreidentifieddocument:document:

studentstudent’’s names namestudent ID numberstudent ID numberdistrict numberdistrict numberschool numberschool numbergrade levelgrade level

Training materials, comment forms and other important Training materials, comment forms and other important materials are available at materials are available at PearsonAccess.comPearsonAccess.com/fl /fl School Coordinators assessing with Large Print and Braille School Coordinators assessing with Large Print and Braille materials should refer to the Special Documents materials should refer to the Special Documents Instructions in their manualInstructions in their manualIf a student starts a test and leaves without finishing (for an If a student starts a test and leaves without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to appointment, illness, etc.), he/she will NOT be allowed to complete the testcomplete the test

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Reminders for 2011Reminders for 2011Test administrators are required to use ALL of the Test administrators are required to use ALL of the allotted time a session (prompt) and should not end a allotted time a session (prompt) and should not end a session earlysession earlyTest Administrators may not administer the test to family Test Administrators may not administer the test to family membersmembersPossession of an electronic device is cause for Possession of an electronic device is cause for invalidationinvalidationSchools must adhere to the testing schedule in the Schools must adhere to the testing schedule in the manual and in these training materialsmanual and in these training materialsAll itinerant teachers involved in testing should be All itinerant teachers involved in testing should be provided with an FCAT Writing Manual well ahead of the provided with an FCAT Writing Manual well ahead of the test datetest dateAll ELL students must take the FCAT Writing All ELL students must take the FCAT Writing Assessment in 2011Assessment in 2011

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Special Groups*Special Groups*

1.1. Home Education StudentsHome Education Students: #9998 : #9998 2.2. McKay Scholarship StudentsMcKay Scholarship Students: #3518: #35183.3. CTC Scholarship Students: #9999CTC Scholarship Students: #99994.4. Formerly Connections Academy Virtual Formerly Connections Academy Virtual

SchoolSchool::District #71; School #7078District #71; School #7078

5.5. Formerly Florida Virtual Academy Virtual Formerly Florida Virtual Academy Virtual School:School:District #50; School #7079District #50; School #7079

*Scores not aggregated with district or school data.*Materials must be packaged separately for return and scoring.

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AccommodationsAccommodations

Who is eligible?Who is eligible?ESE students with current ESE students with current IEPsIEPsStudents classified under Section 504Students classified under Section 504English Language Learners (ELL) studentsEnglish Language Learners (ELL) students

Reasons for accommodationsReasons for accommodationsArrangements made in advanceArrangements made in advance

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Administration Accommodations Administration Accommodations (Appendix A)(Appendix A)

ESE/504 studentsESE/504 studentsPresentationPresentationRespondingRespondingSchedulingSchedulingSettingSettingAssistive DevicesAssistive Devices

ELL students ELL students Flexible setting Flexible setting Flexible schedulingFlexible schedulingFlexible timingFlexible timingAssistance in heritage Assistance in heritage languagelanguageDictionaryDictionary

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Registration Mark

Security Number Area

Timing Tracks

Registration Mark

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PreidentifiedPreidentified InformationInformation•• If the following information on the label is If the following information on the label is correctcorrect, the , the

label may be used:label may be used:

Student NameStudent NameStudent ID NumberStudent ID Number: Use the student: Use the student’’s s External External NumberNumber from TERMSfrom TERMSDistrict AND School Number; andDistrict AND School Number; andGrade LevelGrade Level

•• Do NotDo Not Use Label if this information is NOT correctUse Label if this information is NOT correct•• If other information is If other information is incorrectincorrect, you may use the label,, you may use the label,•• HandHand--grid any grid any missingmissing informationinformation•• Make sure students receive the document with the Make sure students receive the document with the

correctcorrect preidentifiedpreidentified label affixedlabel affixed

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Test Invalidation & Test Invalidation & Security ProceduresSecurity Procedures

1)1) Defective Writing Folder Defective Writing Folder

2)2) Wrong PreWrong Pre--ID informationID information

3)3) Label placed over another labelLabel placed over another label

4) 4) Cheating or disruptive behaviorCheating or disruptive behavior

5) Possession of prohibited electronic device5) Possession of prohibited electronic device

6) Illness during testing 6) Illness during testing OROR

Incorrect timeIncorrect time

7)Incorrect Accommodations OR7)Incorrect Accommodations OR

Validity of test compromisedValidity of test compromised

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Test InvalidationTest Invalidation

DecisionDecision::Submit w/enough time Submit w/enough time OR OR

DNS with not enough DNS with not enough timetime

••Grid DNSGrid DNS••TranscribeTranscribe••New FolderNew Folder

Invalidate Invalidate that Sessionthat Session

Contact Student Contact Student AssessmentAssessment

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Test SecurityTest Security

DO NOT:DO NOT:Read, reveal, or copy writing prompts, passages, test items, or Read, reveal, or copy writing prompts, passages, test items, or contents of answer folderscontents of answer foldersInterpret or read writing prompts, test items, or passages for Interpret or read writing prompts, test items, or passages for studentsstudentsChange or interfere with student responsesChange or interfere with student responsesRead or copy student responsesRead or copy student responsesCause achievement of students or schools to be inaccurately Cause achievement of students or schools to be inaccurately measured or reportedmeasured or reported

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Test SecurityTest SecurityWriting Prompt sheets may be opened no earlier than Writing Prompt sheets may be opened no earlier than the day before the test.the day before the test.NeverNever leave test documents unsecuredleave test documents unsecuredKeep test documents in locked storageKeep test documents in locked storageCollect materials daily and count each time they Collect materials daily and count each time they change handschange handsALLALL School Coordinators, Test Administrators, and School Coordinators, Test Administrators, and Proctors Proctors mustmust sign a sign a ““FCAT Administration and FCAT Administration and Security AgreementSecurity Agreement”” found in Appendix Cfound in Appendix C

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Security LogSecurity Log

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Administration Record/Security Administration Record/Security ChecklistChecklist

Test Administrators must maintain the following Test Administrators must maintain the following information :information :

ALL Students Assigned to Testing RoomALL Students Assigned to Testing RoomNEW! Test Group CodeNEW! Test Group CodeAttendance Information:Attendance Information:

(P) Present(P) Present(PI) Present but Invalidated(PI) Present but Invalidated(A) Absent(A) Absent(W) Withdrawn(W) Withdrawn

Columns to track Writing Folder, Writing Prompt Columns to track Writing Folder, Writing Prompt Sheet and Writing Planning SheetSheet and Writing Planning SheetFound at Found at PearsonAccess.comPearsonAccess.com/fl/fl

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Writing Admin Record/Security Writing Admin Record/Security ChecklistChecklist

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Missing Materials/Security BreachMissing Materials/Security Breach

Initiate a thorough investigationInitiate a thorough investigationSchool Coordinators School Coordinators IMMEDIATELYIMMEDIATELYcontact Student Assessment staff at (754) 321contact Student Assessment staff at (754) 321--42504250Principal generates letter of explanation on Principal generates letter of explanation on school letterheadschool letterheadLetter sent to Area Superintendent and cc to Letter sent to Area Superintendent and cc to Director of Student Assessment within 2 daysDirector of Student Assessment within 2 days

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Seating ChartSeating Chart

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Test Administrator Test Administrator ResponsibilitiesResponsibilities

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Test Administrator ResponsibilitiesTest Administrator Responsibilities

Before TestingBefore TestingRead manual and attend training Read manual and attend training Sign and return Sign and return ““Test Administration and Security Test Administration and Security AgreementAgreement”” formformPrepare room for testingPrepare room for testingPost electronic devices signPost electronic devices signPrepare Administration information and Seating ChartPrepare Administration information and Seating ChartAssemble materials (pencils, watch or clock, writing folders, Assemble materials (pencils, watch or clock, writing folders, writing prompt sheets, planning sheets)writing prompt sheets, planning sheets)Prepare and verify student grid sheetsPrepare and verify student grid sheetsEnsure electronic devices are out of arms reachEnsure electronic devices are out of arms reach

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Test Administrator Test Administrator ResponsibilitiesResponsibilities

During TestingDuring TestingAsk students to clear desks and distribute materialsAsk students to clear desks and distribute materialsRead scripts verbatimRead scripts verbatimPost start and stopping timesPost start and stopping timesComplete FCAT Security LogComplete FCAT Security LogComplete Seating ChartComplete Seating ChartMaintain SecurityMaintain SecuritySupervise AdministrationSupervise Administration-- Move around roomMove around room

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Test Administrator Test Administrator ResponsibilitiesResponsibilities

After testingAfter testingRemove planning and prompt sheets from writing foldersRemove planning and prompt sheets from writing foldersVerify you have all Administration infoVerify you have all Administration infoNotify School Coordinator of any Notify School Coordinator of any missing materialsmissing materialsCheck student information, remove strayCheck student information, remove straymarks, check DNS and UNDO bubblesmarks, check DNS and UNDO bubblesComplete Test Administration Security Log and Complete Test Administration Security Log and Administration Record / Security Checklist and Seating ChartAdministration Record / Security Checklist and Seating ChartCheck student grid information and DNS bubblesCheck student grid information and DNS bubblesGroup Group ““to be scoredto be scored”” per instructions on pg. 30per instructions on pg. 30--3131Complete Test Administrator Comment Form: Complete Test Administrator Comment Form: www.PearsonAccess.comwww.PearsonAccess.com/fl/fl

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Test Administrator Test Administrator Material ReturnMaterial Return

Use Appendix C cover sheets in the following order:Use Appendix C cover sheets in the following order:1.1. Absent StudentsAbsent Students’’ answer documents (Makeanswer documents (Make--Up Testing) Up Testing) 2.2. TO BE SCORED Cover sheet on top of the TO BE TO BE SCORED Cover sheet on top of the TO BE

SCORED Writing Folders (School, Home Education, SCORED Writing Folders (School, Home Education, McKay, CTC Scholarship and formerly Florida Virtual McKay, CTC Scholarship and formerly Florida Virtual Schools)Schools)

3.3. NOT TO BE SCORED Cover sheets and Writing NOT TO BE SCORED Cover sheets and Writing FoldersFolders

4.4. Administration ManualAdministration Manual5.5. Seating ChartSeating Chart6.6. Planning and Writing Prompt sheets (used and unused)Planning and Writing Prompt sheets (used and unused)7.7. Test Administration Security LogTest Administration Security Log8.8. Administration Record / Security ChecklistAdministration Record / Security Checklist

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School Coordinator School Coordinator ResponsibilitiesResponsibilities

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School Coordinator ResponsibilitiesSchool Coordinator Responsibilities

Before TestingBefore TestingReceive & Inventory Test MaterialsReceive & Inventory Test Materials-- Writing Writing Prompt Sheets starting the evening before onlyPrompt Sheets starting the evening before onlyAffix Student LabelsAffix Student LabelsPrepare for Administration AccommodationsPrepare for Administration AccommodationsTrain Test AdministratorsTrain Test AdministratorsAssign & Train ProctorsAssign & Train ProctorsSign & Collect Signed Test Administration and Sign & Collect Signed Test Administration and Security Agreement FormsSecurity Agreement FormsEnsure appropriate test settingsEnsure appropriate test settings

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During TestingDuring Testing•• Supervise Test Administration Supervise Test Administration schoolwideschoolwide•• Maintain Test Security Maintain Test Security schoolwideschoolwide•• Supervise MakeSupervise Make--up administrationsup administrations

After TestingAfter Testing•• Verify Return of all Secure Materials Verify Return of all Secure Materials •• Complete Security Checklist and verify all materials have been Complete Security Checklist and verify all materials have been

returnedreturned•• Notify Student Assessment of any missing materialsNotify Student Assessment of any missing materials•• CopyCopy ALLALL completed Security Checklist, Security Logs, seating completed Security Checklist, Security Logs, seating

charts and Administration Recordscharts and Administration Records•• Check DNS BubblesCheck DNS Bubbles•• Check Comment FormsCheck Comment Forms•• Complete onComplete on--line School Coordinator Comment Form: line School Coordinator Comment Form:

www.pearsonaccess.comwww.pearsonaccess.com/fl/fl

School Coordinator ResponsibilitiesSchool Coordinator Responsibilities

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Material Packing Material Packing & Return& Return

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Preparing Materials for ReturnPreparing Materials for Return

Separate and Stack materials in this order:Separate and Stack materials in this order:1.1. School School TO BE SCOREDTO BE SCORED Answer DocumentsAnswer Documents2.2. Home Education (9998), McKay Scholarship (3518), Home Education (9998), McKay Scholarship (3518),

CTC Scholarship (9999), District Virtual School, CTC Scholarship (9999), District Virtual School, formerly Connections Academy (71/7078), and formerly Connections Academy (71/7078), and formerly Florida Virtual Academy (50/7079) formerly Florida Virtual Academy (50/7079) TO BE TO BE SCOREDSCORED Answer DocumentsAnswer Documents

3.3. ALL ALL NOT TO BE SCOREDNOT TO BE SCORED Answer DocumentsAnswer Documents4.4. ALL Planning SheetsALL Planning Sheets5.5. ALL Writing Prompt SheetsALL Writing Prompt Sheets6.6. All Administration Records / Security ChecklistsAll Administration Records / Security Checklists7.7. All FCAT Writing Security LogsAll FCAT Writing Security Logs8.8. FCAT Seating ChartsFCAT Seating Charts

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School Coordinator Material ReturnSchool Coordinator Material Return

Package School Package School TO BE SCOREDTO BE SCORED MaterialsMaterialsComplete a Document Count Form for each grade level Complete a Document Count Form for each grade level Prepare Paper BandsPrepare Paper Bands

Package Home Education, McKay Scholarship and CTC Package Home Education, McKay Scholarship and CTC Scholarship Scholarship TO BE SCOREDTO BE SCORED MaterialsMaterials

Complete a Document Count Form for each group by Complete a Document Count Form for each group by grade level grade level Prepare a separate set of paper bands for each groupPrepare a separate set of paper bands for each group

Prepare District Virtual School, formerly Connections Prepare District Virtual School, formerly Connections Academy & formerly Florida Virtual School EnvelopesAcademy & formerly Florida Virtual School EnvelopesPrepare Prepare NOT TO BE SCOREDNOT TO BE SCORED MaterialsMaterialsMake copies of ALL document count forms for your recordsMake copies of ALL document count forms for your records

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Preparing Paper BandsPreparing Paper Bands

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RED RED Label Shipment Label Shipment –– TO BE SCOREDTO BE SCORED

Please follow instructions on pages 37Please follow instructions on pages 37--43 of your FCAT Writing 43 of your FCAT Writing ManualManual

•• TO BE SCORED formerly Connections Academy TO BE SCORED formerly Connections Academy Envelope(sEnvelope(s))•• TO BE SCORED formerly Florida Virtual School TO BE SCORED formerly Florida Virtual School Envelope(sEnvelope(s))•• District Virtual Instruction ProgramDistrict Virtual Instruction Program•• Home Education Document Count Home Education Document Count Form(sForm(s) and banded stacks ) and banded stacks

of TO BE SCORED Answer Documents by gradeof TO BE SCORED Answer Documents by grade\\•• McKay Scholarship Document Count McKay Scholarship Document Count Form(sForm(s) and banded ) and banded

stacks of TO BE SCORED Answer Documents by gradestacks of TO BE SCORED Answer Documents by grade•• CTC Scholarship Document Count CTC Scholarship Document Count Form(sForm(s) and banded stacks ) and banded stacks

of TO BE SCORED Answer Documents by gradeof TO BE SCORED Answer Documents by grade•• Your schoolYour school’’s Document Count Forms and banded stacks of s Document Count Forms and banded stacks of

TO BE SCORED Answer Documents by gradeTO BE SCORED Answer Documents by gradeSeal Seal box(esbox(es), affix ), affix RED RED label, and number label, and number box(esbox(es).).All TO BE SCORED Materials All TO BE SCORED Materials mustmust be returned in a be returned in a REDRED--

labeled box.labeled box.

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YELLOWYELLOW Label Shipment Label Shipment ––NOT TO BE SCOREDNOT TO BE SCORED

Place Place ALLALL NOT TO BE SCORED materials in NOT TO BE SCORED materials in box(esbox(es), including:), including:1.1. Any Unused Writing FoldersAny Unused Writing Folders2.2. Invalidated Writing Folders (with the DNS bubble Invalidated Writing Folders (with the DNS bubble

griddedgridded))Seal Seal box(esbox(es), affix ), affix YELLOWYELLOW label, and number label, and number box(esbox(es))

All secure test materials All secure test materials mustmust be returned in be returned in the the REDRED––label or label or YELLOWYELLOW––label boxes.label boxes.

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Unlabeled Boxes Unlabeled Boxes ––District Coordinator OnlyDistrict Coordinator Only

ALLALL Planning Sheets (used and unused)Planning Sheets (used and unused)ALLALL Writing Prompt Sheets (used and unused)Writing Prompt Sheets (used and unused)Completed Completed ORIGINALORIGINAL Admin Record / Security Admin Record / Security Checklists Checklists ORIGINALORIGINAL Test Administration Security LogsTest Administration Security LogsORIGINALORIGINAL seating chartsseating chartsWrite Write District Coordinator ONLYDistrict Coordinator ONLY on on box(esbox(es) )

Please recycle NonPlease recycle Non--secure materials (Manuals, unused secure materials (Manuals, unused paper bands, unused Document Count Forms, unused paper bands, unused Document Count Forms, unused return labels and unused paper bands, unused LP and return labels and unused paper bands, unused LP and Braille nonBraille non--secure materials) at your school site.secure materials) at your school site.

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Material Return ChartMaterial Return Chart Label ColorLabel Color

TO BE SCORED Writing Folders*TO BE SCORED Writing Folders* REDRED

NOT TO BE SCORED MaterialsNOT TO BE SCORED Materials YELLOWYELLOW

Large Print and Braille Materials (TO BE Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED SCORED and NOT TO BE SCORED documents and documents and braillebraille notes) notes)

WHITEWHITE

Planning Sheets (used and unused)Planning Sheets (used and unused)

Writing Prompt Sheets (used and unused)Writing Prompt Sheets (used and unused)

Original Administrative Materials:Original Administrative Materials:Admin Records / Security Checklists Admin Records / Security Checklists FCAT Security Logs FCAT Security Logs FCAT Seating ChartsFCAT Seating Charts

No Return Label No Return Label –– Mark Boxes Mark Boxes District District Coordinator Coordinator ONLYONLY

*No calibration Sample in 2011

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Material ReturnMaterial Return

Leave your materials out for Pony staff to pickLeave your materials out for Pony staff to pick--up up

All FCAT Writing Materials will be picked up with Pony on:All FCAT Writing Materials will be picked up with Pony on:

Middle & High Schools: Friday, March 4thMiddle & High Schools: Friday, March 4th

Elementary Schools & Centers: Friday, march 4th Elementary Schools & Centers: Friday, march 4th