reaching out… through it r nlrmp tech fair 2009 date: 16 dec 09 name: natraj kumar
TRANSCRIPT
Reaching out… through IT R
NLRMP Tech Fair 2009NLRMP Tech Fair 2009
Date: 16 Dec 09
Name: Natraj Kumar
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Scanning
Data Analysis & Modeling
Process Analysis
Reengineering
Digitization
Web Hosting
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Challenges in
Land Records Digitization
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Case Study
Client
Oklahoma County Register of Deeds, USA
Objective
Preserve the existing paper registers & microfilms
To convert the textual data into digital format
To enable access to public over internet
To maintain security and privacy concerns
About 8 million documents
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Scope
Scan & Capture data from
Deeds – Names, Date, Value, Location, Doc Number
Reception Index Registers – Names, Reception #, Date, Time
Legal Index Registers – Parcel Number, Surrounding Land, Owner, Doc number
Period Covered 1890 onwards
Automatic Linkage of the above 3 types of data
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Challenges
Moving Goal Posts
Poor Microfilm Quality
Resulted in Onsite paper Scanning
Inaccurate Determination of register size
Reengineer process
Missing Documents/ Registers
Scan & Create Microfilm
Shrinking timelines
Multiple Shifts
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Challenges – Auto Linking
Inconsistent Doc Numbering
Inconsistent Doc Type
Changing Binding/ Numbering Conventions
Handwriting in Color Inks
Spelling errors
Legibility issues
Result – only 32% autolinked
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Solution
Reengineered the process
Inputs from the records keeper
Split Scan & Stitch
Accommodate multiple levels of search & match
Included Manual choose & link process
Flag doubtful cases
Changed scanning specifications
Result
Less than 2% of exceptions
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More Challenges
Webhosting
Pay per view
Changing regulations
Social Security & Date of Birth Masking
Day forward (Current) documents
16 Hour Turnaround of data
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Success
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Testimonial
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Other Projects
Ingham County, USA
Saginaw County, USA
Wayne County, USA
Attorney General’s Department, NSW, Australia
Oklahoma County Vital Records
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HTC’s Digitization Practice
Over 130 Million Pages Digitized
Over 5 million historic newspaper pages
Handled Historic Books, Manuscripts, Newspapers
Largest Microfilm Scanning installation
Over 15 years in e-Publishing & Digitization
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About HTC
In business since 1990
Headquartered in Troy, Michigan, USA
ISO 9001:2008, ISO 27000 & CMM 5 certified
Offices in Chennai, Hyderabad
APAC – Australia, Hong Kong, Singapore, Malaysia, Vietnam, China
Europe – UK, Germany, Belgium, Norway
Over 4000 people worldwide
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Partial List of HTC’s Valued Customers
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State of Michigan
Partial List of HTC’s Valued Customers
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