re-thinking classification and indexing recordkeeping innovation adelle ford
TRANSCRIPT
Re-thinking Classification and Indexing
Recordkeeping InnovationAdelle Ford
Context Why do
recordkeepers classify?
New techniques – design, development
and deployment
Opportunities in the digital world
Summary
A new dialogue for the digital world
Context
Why do recordkeepers classify?
AUTHENTICITY SYSTEMIZATION
USABILITY
RELATIONSHIPS
Why do recordkeepers classify?
Why do recordkeepers classify? Methods
•Not unique to recordkeeping•Classification – grouping and arranging•Managed and unmanaged
Why do recordkeepers classify? Myths, Means and Outcomes
•A place to file•Attribute not structure•Search and retrieval•Disposal•Hierarchical•Functional classification is passé
New techniques – design, development and deployment – What does it look like?
Simple Application Design
Manage Personnel
Investigate Complaints
<specify by role>
Chief Executive Officer
Chief Financial Officer
Accounts Clerk<specify by claimant name>
Recruit Employees
<specify by organisational
division>
Finance
Human Resources
<specify by role>
Chief Executive Officer
Chief Financial Officer
Accounts Clerk
Indexing Points
(subjects and topics)
Record Classification
(Activity)
Record Classification
(Function)
Manage Personnel
Investigate Complaints
Sexual Harassment
BullyingRecruit
Employees
Develop Policy
Allowances
Fringe Benefits Tax
RecruitmentManage Employees
Source: Standards Australia, Handbook, Records Classification
New techniques – design, development and deployment – What does it look like?Work Process Design Source: Standards Australia,
Handbook, Records Classification
Opportunities in a Digital World
• Overcomes physical constraints
• Location does not have to be fixed
• Item description feasible
• Titling is not the only retrieval point
Opportunities in a digital world
Dorling Kindersley, 2011
Opportunities in a Digital World
• Personalization
• Multiple classification systems
• Search
Opportunities in a digital world
Zondervan (April 12, 2011)
• Hardcopy to digital models
• Functional approach has more validity
• Harnessing the crowd
Summary
Adelle FordRecordkeeping [email protected]