re-issuing a health certificate vehcs quick...
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Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
The following health certificates are eligible for re-issue via VEHCS:
1. VEHCS Defined health certificates previously endorsed by APHIS.2. AV upload health certificates previously endorsed by APHIS.
I. From the left navigation menu, click “View Certificates” and search for the certificateyou would like to re-issue.
II. Select “Manage” in the right column associated with the certificate you would like tore-issue.
I. In the Process dropdown menu, select “Request Re-issue Certificate.” Enter thereason for your re-issue, and click “Select.”
Step 1: Find the certificate you need to re-issue in VEHCS
Step 2: Request a Re-issue of the certificate
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
I. The Certificate Content screen appears. Make any corrections if needed and select “Next.” Note: If the shipment has already left the United States, you can select an Estimated Date of Shipment that is in the past. If you select an Estimated Date of Shipment that is in the past, you will receive a warning message. Please confirm that you selected the correct Estimated Date of Shipment.
II. If your health certificate was entered using the VEHCS Defined format – skip to VII
III. If your health certificate was entered using AV upload: the Replace Fillable PDF screen appears. Select “Add/Replace Certificate.”
Step 3: Make the necessary corrections to the health certificate
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
IV. The File Upload screen appears. Select Browse, and then select the new health certificate PDF from your files. Once you have selected the appropriate file, click “Upload.”
V. The Upload Filled PDF Health Certificate screen appears. Select “Next.”
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
VI. The Attachment screen appears. If additional attachments are needed, select “Add Attachment.” If no additional attachments are needed, select “Next.”
If your health certificate was entered using the AV Upload format - skip to Step 4
VII. If your health certificate was entered using the VEHCS Defined format, proceed through the following steps. The General screen appears. All of the selections are prefilled per the original certificate. Make any updates to the health certificate and click “Next.”
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
VIII. The Export and Shipping screen appears. All of the selections are prefilled per the original certificate. Make any updates to the health certificate and click “Next.” • Note that you will need to select the Accredited Veterinarian.
• Note: If the shipment has already left the United States, you can select an
Estimated Date of Shipment that is in the past. If you select an Estimated Date of Shipment that is in the past, you will receive a warning message. Please confirm that you selected the correct Estimated Date of Shipment.
IX. The Commodities screen appears. All of the selections are prefilled per the original
certificate. Make any updates to the health certificate and click “Next.”
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
X. The Certification Statements screen appears. Make any updates to the health certificate, recheck all of the Certification Statements, and click “Next.”
XI. The Attachment screen appears. If additional attachments are needed, select “Add Attachment.” If no additional attachments are needed, select “Next.”
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
I. The Summary/Submit screen appears. If the information displayed is incorrect, select “Edit” on the right to make corrections. If the information is correct, then read and check the two buttons at the bottom of the screen and then click “Submit certificate.”
Step 4: Review and submit the health certificate for re-issue
Re-issuing a Health Certificate VEHCS Quick Reference Guide
August 2019
II. If missing information is detected, an error screen will display at this time. If no missing information is detected, you will receive a confirmation of submission and a tracking number.