r12 finance practice guide

8/11/2019 R12 Finance Practice Guide

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R12 Oracle EBS Essentials

Fundamentals


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SECTION 1: e-Business Suite Essentials

1. Logging In to Oracle Applications, Creating Favorites, NavigatingThrough Responsibilities and Menus, Closing a Form, Logging Out ofOracle Applications

(A) Logging In to Oracle Applications

1. Open the URL given by the Instructor in Internet Explorer or Netscape.

2. Use the following information to log in:

Username: XXXXXPassword: XXXXX

(B) Login

Section I: Creating Favorites

3. Enter a function:

Responsibility: Inventory, Vision Operations (USA)

Function Prompt: Receipts

Favorite: XX_Receipts

Section II: Logging In to Forms-Based Interface

4. Navigating through responsibilities and menus:

On the PHP, click the Assets, Vision Operations (USA) responsibility to find the differentmenus available such as Financial Information, Transaction History, and AccountingEvents under this responsibility.

Click the Financial Information link under Inquiry to open up a form.

Go through the different fields such as Asset Number, Description, Tag, Asset Key, andBook in this form.

On the PHP, click the Cash Management, Vision Operations (USA) to find the differentmenus available under this responsibility.

Click the Bank Balances link to open a Web page.


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Go through the different fields such as Balance Date, Name, Type, and Account Numberon this Web page.

Close the Web page.

5. Closing a form:

On the PHP, click Cash Management, Vision Operations (USA) responsibility.

Open the Reconcile Bank Statements form.

Use menu to close form.

6. Logging out of Oracle Applications:

Exit R12 Forms Interface.

Log out of the PHP.


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2. Retrieving and Deleting a Record


1. Log in to Oracle Applications:

Username: XXXXX

Password: XXXXX

(B) Login

2. On the PHP, click the Order Management Super User, Vision Operations (USA)responsibility.

3. Click Sales Orders link under Orders, Returns.

Retrieving a Record

4. Show how a record can be retrieved using the keyboard and menu functions.

Using Keyboard Keys

Press [F11].

Enter the customer name A. C. Networks in the Customer field.

Press [Ctrl], [F11] keys together.

The sales orders records created for this customer is retrieved.

Use the up-arrow and down-arrow buttons to show how the record changes.

Using Menu Functions

Keep cursor in the Order Number field and press [F6].

(M) View > Query By Example > Enter

Enter the Customer name A. C. Networks in the Customer field.

(M) View > Query By Example > Run

The sales order record is retrieved.

Note: Also show how a record can be retrieved using the Find Icon.

Deleting a Record


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Click (T) Line Items.

Place cursor over line 2.1.

(M) Edit > Delete

(I) Save

Close the form.

Open the Sales Order and show that the Item AS54888 is not available any more.

Note: Inform that most of the records cannot be deleted in this way, but have to give anend date for the same not to be used after that end date.


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3. Running a Single Request Report


Username: XXXXX

Password: XXXXX

(B) Login

Run a Single Request Report

1. Use Order Management Super User, Vision Operations (USA) responsibility.

2. Navigate to the submit request form (N) Reports, Requests > Run Reports.

3. Choose the default Single Request and click OK.

4. Select Orders Summary Report from the LOV.

5. Choose the default Operating Unit: Vision Operations.

6. In the parameters window, choose the default and click OK.

7. Click Submit.

8. Note the Request ID and click No on the decision screen.

9. View the above request using (M) View > Requests.

10. Choose the default All my requests.

11. Click Find.

12. Click View Output to find the Orders Summary report.


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4. Defining / Creating an Item

Tasks

Defining / Creating an Item

1. Responsibility = Inventory, Vision Operations (USA)

2. Navigate to the Master Item Window.

(N) Items > Master Items

Organization = M1- Seattle Manufacturing

3. Create a new item by entering the following information.

Item = XX_Item

Description = XX_Item

Template = Finished Goods

4. Save the record.

5. Close the Form.

Using XX_Item in Order Management

6. Switch responsibility to Order Management Super User, Vision Operations (USA).

7. (N) Orders, Returns > Sales Order

8. Enter the following information:

Order Type = Mixed

Ordered Item = XX_Item

9. Close the Form without saving.


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5. Creating a Supplier in Payables and Accessing from Purchasing

1. Responsibility = Payables, Vision Operations (USA)

2. (N) Suppliers > Entry

3. (B) Create Supplier


Supplier Type = Select the default Standard Supplier check box

Organization Name: XX_Supplier

Search for the Country of Origin: United States

Select Option Button: Country Name = United States, Country Code = US

(B) Select

(B) Apply

Note down the Supplier number: ______________

Note down the Registry Number: _____________

Enter Site Name = XX_Suppliers

Enter Operating Unit = Vision Operations, (B) Go

(B) Save

(T) Key Purchasing Setups

Click Address Book Link (Top left) drop-down values

(B) Create

5. Enter the following information (for Address):

Country: Accept Default (United States)

Address Line 1: #20 (Mandatory)

Address Line 2: 5th Cross

Address Line 3: 5th Street

Address Line 4: Fizzy Road


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City: New York

County: New York

State: NY

Postal Code: 10020

Address Name: XX_Supplier_Site (Mandatory)

Language = American English

(B) Continue

Address Purpose: Select the Purchasing and Payment check boxes

(B) Continue

Select the check box besides XX_Supplier and Vision Operations

(B) Apply

6. Click Quick Update Link.

7. Accept the default Ship To Location and Bill To Location, FOB, Country of Originvalues.

8. (B) Save

9. Close the window.

10. Switch responsibility to Purchasing, Vision Operations (USA).

Enter a Purchase Order as follows:

11. (N) Purchase Orders > Purchase Orders


Operating Unit: Select Vision Operations from LOV

Type: Accept Default (Standard Purchase Order)

Supplier: Find the Supplier XX_Supplier

Close the form without saving.

Therefore, it is seen that the Suppliers entity is shared across applications. It is definedin one application and accessed in another.

Note: Suppliers are now part of the Trading Community Architecture.


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To show how an entity defined in the Forms-Based Interface can be seen in a Self ServiceApplication:

13. Use the Purchasing, Vision Operations (USA) responsibility.

Navigate to the Requisitions Window using (N) Requisitions > Requisitions

Operating Unit: Select Vision Operations from LOV

Type = Select Purchase Requisition from LOV

Description = Test for SSA

(T) Lines

Item = Select AS54999 from the LOV

Quantity = 10

Need-By = Take Current Date +1 Day

Below the Line level, select Supplier = XX_Supplier (created above)

Select Site = XX_Supplier_Address

Select the default values.

Save

Write down the Requisition Number = _______________

Close the Requisitions Form.


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6. Creating a Customer in Receivables and Accessing from OrderManagement and Inventory

Creating a Customer

Responsibility = Receivables, Vision Operations (USA)

(N) Customers > Customers

Create a new customer.

Enter the following information:

Customer Type = Organization

Organization Name = XX_Customer

Country = United States

Address Line 1 = #250

Address Line 2 = Street # 2

Address Line 3 = Go Meery Road

City = New York

County = New York

State = NY

Postal Code = 10250

Address Description = XX_Customer_Site

Operating Unit = Vision Operations

Bill To = Primary

Apply the changes.

Note down the Registry Number: _____________

Close the window.

Switch responsibility to Order Management Super User, Vision Operations (USA).

(N) Orders, Returns > Sales Orders

Customer = XX_Customer


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Close Form without saving.

Switch responsibility to Inventory, Vision Operations (USA).

(N) Items > Customer Items > Customer Items

Organization = M1 Seattle Manufacturing

Customer Name = XX_Customer



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7. Creating a New Employee and Creating a Resource

Defining an Employee

1. Responsibility = Human Resources, Vision Enterprises

2. Navigate to the Define Person Window.

(N) People > Enter and Maintain


Last = Samuels

First = XX_James

Gender = Select M or F as appropriate

Action = Create Employment

Person Type = Employee

4. Save your record.

5. Record your employee number __________________.

Creating an Assignment

6. Navigate to the Assignment Window by clicking (B) Assignment.


a. Organization = Vision Operations

In the Group field, enter as follows:

b. Team = Financials

c. National Bargaining Unit = ALPA

d. Select following:

Job = MGR500.Manager

Position = MM400.Materials Manager

8. Accept the default values.

9. (T) Supervisor


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Name = Brown, Ms. Casey

10. Save your record.

11. Accept the default location value.

12. Close all the windows and return to the Navigator page.

Creating a Resource

13. Responsibility = CRM Resource Manager, Vision Enterprises

14. Navigate to the Select Resources to Import Window.

(N) Maintain Resources > Import Resources

15. Select / Enter the following:

Resource Category = Employee

Number = Employee number of Samuels, XX James created above

16. Search for the Employee.

17. Import the details of Employee to create a Resource.

- Select Role = Credit Manager (From LOV)

18. Save the created Resource.

19. Find the Resource details.

20. Record your resource number _______________.



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8. Creating a NewUser

Creating a New User

1. Responsibility = System Administrator

2. Navigate to the Define Users Window.

(N) Security > User > Define

3. Specify User details.

Username = XXEBSTUDENT (where XX is your terminal ID or initials)

Password = XXXXX (Click [Tab], re-enter password to verify)Person = the employee you created in earlier practice.

4. (T) Direct Responsibilities

5. Add the following responsibilities to your new Username:

Responsibility

Purchasing, Vision Operations (USA)

Payables, Vision Operations (USA)

System Administrator

Inventory, Vision Operations (USA)

Human Resources, Vision Enterprises

CRM Resource Manager, Vision Enterprises

6. Save

7. (M) File > Exit Oracle Applications

8. Log out from the Personal Home page.

Logging in As a New User

9. Log in as a new User.

Login = XXEBSTUDENT


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Password = XXXXXX

Current Password = XXXXX

New Password = XXXXXXX

Re-enter New Password = XXXXXX

9. Entering an Item, Discussing Key and Descriptive Flex fields

Entering a System Item

1. Responsibility: Inventory, Vision Operations (USA)

2. Navigate to the Items window.

(N) Items > Master Items, select M1 - Seattle Manufacturing from the LOV.

3. Enter an item:

Item Description

XXComputer Server High Speed Server

4. Save.

Note: Point out that the Item field is a key flexfield that happens to be defined as onesegment and no validation!

5. (T) Purchasing

Purchased Purchasable

Checked Checked

Note: Point out that the Expense Account is a key flexfield owned by General Ledger.

6. Place the cursor over the Asset Category field.

Major Category

COMPUTER

7. Activate list of values in the Minor Category field:

Minor Category

Server


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Note: Point out that Assets own the Asset Category Flexfield. This is a two-segmentflexfield, where the second segment is dependent on the first. For example, if you chooseComputer in the first segment, you would not want to see Land when you selected a valuein the second segment.

8. (B) OK

9. Save.

10. (M) Tools > Categories (You may have to press [Ctrl] + [F11] if default categoriesare not displayed.)

Category Set

Purchasing

11. Place cursor in the Category field (MISC.MISC defaults, but you will override this).

12. Activate the list of values.

Note: Point out that this is the PO Item Category key flexfield.

13. (B) Combinations

Item Category

%

14. (B) OK

Item Category Commodity

204 53

15. (B) OK

Note: Point out that the Category field now reflects 204.53 based on the selection made.

16. Save.

17. Close the Category Assignment window.

18. Place cursor in the descriptive flexfield to the right of the description field.

Note: Point out that when the cursor enters a flexfield field, profile options determinewhether or not it automatically opens. Point out that there are several fields in thisdescriptive flexfield, they are of different sizes and some have a list of values/validation.

19. Close windows till you are back at the Navigator.


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10. Creating Value Sets

Creating a Value Set

1. Responsibility: XXXXXXXXX

2. Navigate to the Value Sets window:

(N) Application > Validation > Set

3. Create the independent value set:

Field Name Value

Value Set Name XXPO Class

Description Major class

List Type List of Values

Security Type Non-Hierarchical Security

Format Char

Max. Size 10

Uppercase Only (AZ) Check box to be selected

Right Justify and Zero-fill Numbers (001)

Check box to bedeselected

Validation Type Independent

4. Save your work.

5. Create the dependent value set:

Field Name Value

Value Set Name XXPO Subclass

Description Sub class


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Format Char

Maximum Size 10

Uppercase Only (AZ) Selected

Right Justify and Zero-fill Numbers (001)

Deselected

Validation Type Dependent

6. (B) Edit information and enter the following information:

Independent Value Set Name: XXPO Class

Value: NONE

Description: None

7. Save


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11. Creating a Structure for a Key Flexfield and Adding Value Sets

Querying the Item Categories Structure

1. Responsibility: System Administrator

2. Navigate to the Key Flexfield Segments window:

(N) Application > Flexfield > Key > Segments

3. Query the structure and enter following information:

Application: Inventory

Flexfield Title: Item Categories

Creating a New Structure

4. Create a new structure:

Code: XXPO_ITEM_CAT

Title: XXPO_ITEM_CAT

Description: PO Item Category

Assigning Segments

5. Create the structure based on the segment information in the following table:

No Name Window Prompt Column (LOV) Value Set (LOV)

1 PO Class Class SEGMENT1 XXPO Class

2 PO Subclass Sub SEGMENT2 XXPO Subclass

6. Specify segment information for the PO Class segment:

Field Value

Description PO Class

Required Checked

Security Enabled Checked

7. Specify segment information for the PO Subclass segment:

Field Value


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Description PO Subclass

Required Checked


8. Freeze and compile the flexfield.

Adding Values

9. Navigate to the Values window:

(N) Application > Validation > Values

10. Search for any existing values using your value sets.

11. Enter values according to the following table and Save:

Value Description

CCOMP ComputerComponent

CSYS Computer System

Entering Values Dependent on the CCOMP Value

12. Query the PO Subclass segment of the XXPO_ITEM_CAT structure.

13. Enter values dependent on the CCOMP value according to the following table and

Save:

Value Description

KEYBOARD Keyboard, 101-Key

MOUSE Mouse, Optical

MONITOR Monitor, Flat Panel

Entering Values Dependent on the CSYS Value

14. Enter values dependent on the CSYS value according to the following table and

Save:

Value Description

DESKTOP Desktop

PC PC


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SERVER Server

15. Close windows until you are back at the Navigator.


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12. Testing the Flexfield

Defining Valid Category Combinations

1. Responsibility: Inventory, Vision Operations (USA)

2. Navigate to the Category Codes window:

(N) Setup > Item > Categories > Category Codes

3. Set up new category codes combinations according to the following table. Nameyour structure XXPO_ITEM_CAT.

Structure Name Category Description

XXPO_ITEM_CAT CCOMP.KEYBOARD Component,Keyboard

XXPO_ITEM_CAT CSYS.PC System, PC

Setting Up Category Codes

4. Navigate to the Category Sets window:

(N) Setup > Item > Categories > Category Sets (M1 - Seattle)

5. Set up category codes:

Name: XXPurchasing

Description: Purchasing Category Set

Flex Structure: XXPO_ITEM_CAT

Controlled At: Master Level

Default Category: CSYS.PC

Click Save.

6. Test the independent/dependent relationship by placing the cursor in the DefaultCategory field.



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13. Understanding How Multi Org Secures Application Data

Creating a Supplier

1. Log in to Oracle Applications

2. On the Personal Home page click the Payables, Vision Operations (USA)responsibility.

3. Click the Entry link under Suppliers.

4. Create a new supplier.

5. Specify supplier details:

Supplier Type = Standard (Choose default)

Organization Name = XXSupplier

Country of Origin = United States

Search and Select, Country Code = US

Apply and Note the Supplier Number.

6. Create a supplier site according to the following details in the Address Book link.

Country = United States (Default)

Address = You choose

City = New York

County = New York

State = NY

Postal Code = 10020

Address Name = XXSupplier_Site

Address Purpose = Select Purchasing and Payment

Operating Unit = Vision Operations

7. Return to the Personal Home page.

Entering an Invoice

8. Click the Invoices link under Invoices: Entry to open the Invoices Window.


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9. Enter an invoice with the following details:

Trading Partner = XXSupplier

Site = Choose the default option, XXSupplier_Site

Invoice Date = System / Current Date

Tab to Invoice Num field

Invoice Num = 1000

Invoice Amount = 10000



Attempting to Enter an Invoice

11. Switch responsibility to Payables, Vision Services (USA).

Note: You might have to add this responsibility to your User.

12. Navigate to the Invoices Window.

(N) Invoices > Entry > Invoices

13. Trading Partner = XXSupplier

14. Tab out of the supplier field.

15. Note that this is an Invalid Supplier for this operating unit.



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R12 Oracle General LedgerFundamentals


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Overview

In this practice, you will create value sets.

Assumptions

Replace XX with your terminal number or unique number.

You must have access to an Oracle Application Vision database or comparable trainingor test instance at your site on which to complete this practice.

Tasks

Create Value Sets

1. Responsibility = General Ledger, Vision Operations (USA)

2. Navigate to the Define Value Sets window

(N) Setup > Financials > Validation > Sets

3. Create the following value sets.

Be sure to save after you complete each one.

Field Name Value

Value Set Name XXCompany

Description Company



Format Char

Max. Size 2

Uppercase Only Yes

Right Justify/Zero Fill Yes


4. Save.

Field Name Value

Value Set Name XXDepartment

Description Department


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Format Char

Max. Size 3

Uppercase Only Yes



5. Save.

Field Name Description

Value Set Name XXAccount

Description Account



Format Char

Max. Size 4

Uppercase Only Yes



6. Save.


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Tasks

Create Value Sets

1. Responsibility = General Ledger, Vision Operations (USA)

2. Navigate to the Define Value Sets window

(N) Setup > Financials > Validation > Sets

3. Create the following value sets.

Be sure to save after you complete each one.

4. Save.


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5. Save.

6. Save.


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Overview

In this practice, you will create an Accounting Key flexfield structure.

Assumptions



Responsibility = General Ledger, Vision Operations (USA)

Tasks

1. Query the Accounting Key Flexfield

2. Create a new Accounting Key Flexfield structure by selecting any of the existing structuresand selecting (I) New.

Field Value

Code XX_Accounting Flexfield

Title XX_Accounting Flexfield

Description XXChart of Accounts

Enabled Checked

Segment Separator Period (.)

Cross Validate Segments Checked

Freeze Rollup Groups Unchecked

Allow Dynamic Inserts Checked

Note: If you do not select Cross Validate Segments, you will not be able to assign crossvalidation rules to your flexfield structure.

3. Define the individual segments, the order in which they appear, which value sets they willuse, and how the values will map to the GL_CODE_COMBINATIONS table, which holdsall valid combinations of valid segment values.

4. (B) Segments

5. Create the structure based on the segment information in the following table:


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No Name Window Prompt Column (LOV) Value Set (LOV)

1 Company Company SEGMENT1 XXCompany

2 Department Department SEGMENT2 XXDepartment

3 Account Account SEGMENT3 XXAccount

4 Interco Interco SEGMENT4 XXCompany

6. Save

7. (B) Open to add additional information to the segment definition.

Field Value

Description Company

Required Checked


List of Values Prompt COConcatenated Description Size 12

8. (B) Flexfield Qualifiers

Balancing Segment Enabled = Checked


Field Value


Required Checked


List of Values Prompt DE

Concatenated Description Size 15


Cost Center Segment Enabled = Checked

Secondary Tracking Segment = Checked


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Field Value

Description Account

Required Checked


List of Values Prompt ACCT



Natural Account Segment Enabled = Checked


Field Value

Description Interco

Default Type Constant

Default Value 00

Required Checked


List of Values Prompt IC



Intercompany Segment Enabled = Checked

15. Freeze the Flexfield definition.

Freeze Flexfield Definition = Checked


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Query the Accounting Key Flexfield Structure

Responsibility = General Ledger, Vision Operations (USA)

1. Open the Key Flexfield Segments window

(N) Setup > Financials > Flexfields > Key > Segments

2. In the Applications field, enter General Ledger.

Create a New Accounting Key Flexfield Structure

3. Create a new Accounting Key Flexfield structure by selecting any of the existing structuresand selecting (I) New.

Note: If you do not select Cross Validate Segments, you will not be able to assign crossvalidation rules to your flexfield structure.

Define the Accounting Key Flexfield Structure

Define the individual segments, the order in which they appear, which value sets they will use,and how the values will map to the GL_CODE_COMBINATIONS table, which holds all validcombinations of valid segment values.

4. (B) Segments


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6. (B) Save

7. Position your cursor on line 1 (Company)

8. (B) Open to add additional information from task 7 table.


Balancing Segment Enabled = Checked

10. Close the Flexfield Qualifiers window

11. Save


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12. Close the Segments window

13. In the Segments Summary window, position your cursor on line 2 (Department)


Field Value


Required Checked


List of Values Prompt DE



Cost Center Segment Enabled = Checked

Secondary Tracking Segment = Checked


17. Save


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19. In the Segments Summary window, position your cursor on line 3 (Account)


Field Value

Description Account

Required Checked


List of Values Prompt ACCT



Natural Account Segment Enabled = Checked


23. (B) Save


25. In the Segments Summary window, position your cursor on line 4 (Interco)



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Field Value

Description Interco

Default Type Constant

Default Value 00

Required Checked


List of Values Prompt IC



Intercompany Segment Enabled = Checked


29. Save


31. Verify all information is correct as shown above. Very Important.

32. Close the Segments Summary window

Freeze the flexfield definition

33. Freeze the Flexfield definition.


34. (B) OK in the Caution window

35. (B) Compile

36. (B) OK in the Note windows



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Value Description Enabled Parent Allow Budgeting/Posting

000 Balance Sheet Yes No Yes, Yes

100 Administration Yes No Yes, Yes

150 Finance Yes No Yes, Yes

175 Advertising Yes No Yes, Yes

210 Production Yes No Yes, Yes

310 Sales & Marketing Yes No Yes, Yes

350 European Sales Yes No Yes, Yes

375 American Sales Yes No Yes, Yes

400 Corporate Yes No Yes, Yes

3XX Mass AllocationRollup

Yes Yes No, No

5. Save

6. Enter the values for the XXAccountsegment.

Note: For each value you must tab completely through the row to see both effectiveinformation and qualifier information. Since an account type of Expense is the default,make sure the account type is correct for each account as you tab through the fields. Itwould be an unpleasant surprise if the cash account was misclassified as Expense and closedto retained earnings at the end of the accounting year.

Note: We will not be using the Control Account feature or the Reconciliation Flag, leave

them both set to No for all values.

Value Description Enabled Parent Allow

Budgeting

/Posting

Account Type

1110 Cash Yes No Yes, Yes Asset

1210 Accounts Receivable Yes No Yes, Yes Asset

1260 Allowance for Bad Debt Yes No Yes, Yes Asset

1550 Vehicles Yes No Yes, Yes Asset

1560 Computer/Software Yes No Yes, Yes Asset1570 Asset Clearing Yes No Yes, Yes Asset

2210 Accounts Payable Yes No Yes, Yes Liability

2225 Accrued Expenses Payable Yes No Yes, Yes Liability

2990 Suspense Yes No Yes, Yes Liability

3310 Retained Earnings Yes No Yes, Yes Ownership/Stock


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Budgeting

/Posting

Account Type

3500 Translation Adjust Yes No Yes, Yes Ownership/Stock

4100 Total Revenue Yes Yes No, No Revenue

4110 Hardware Sales Yes No Yes, Yes Revenue4120 Support Contracts Yes No Yes, Yes Revenue

4130 Training Yes No Yes, Yes Revenue

5100 Total Expense Yes Yes No, No Expense

5105 Salaries Yes No Yes, Yes Expense

5150 Commission Yes No Yes, Yes Expense

5510 Telephone Yes No Yes, Yes Expense

5520 Postage Yes No Yes, Yes Expense

5650 Bad Debt Expense Yes No Yes, Yes Expense5750 Health and Welfare Yes No Yes, Yes Expense

7640 Airfare Yes No Yes, Yes Expense

7690 Meals Yes No Yes, Yes Expense

7990 Rounding Difference Yes No Yes, Yes Expense

7999 Suspense - Manual Yes No Yes, Yes Expense

8100 Unrealized Gain/Loss Yes No Yes, Yes Expense

9110 Headcount -STAT Yes No Yes, Yes Expense

9930 Default IntercompanyReceivable

Yes No Yes, Yes Asset

9940 Default IntercompanyPayable

Yes No Yes, Yes Liability

7. Save.

Define Parent Accounts

8. Responsibility = General Ledger, Vision Operations

9. Navigate to the Values window.

(N) Setup > Financials > Flexfield > Key >Values


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Enter Values

1. Open the Values window


2. Find your XXCompanyvalue set, enter the values and information for the segment. Notethat for each value you must tab completely through the row to see both Effective Dateinformation and Qualifier information.



01 Domestic Ops Yes No Yes, Yes

02 Europe SA Yes No Yes, Yes03 Foreign Ops Yes No Yes, Yes

T Total AllCompanies

Yes Yes No, No

3. (B) Save

4. Find your XXDepartmentvalue set, enter the values and information for the segment. Notethat for each value you must tab completely through the row to see both Effective DateInformation and Qualifier information.


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000 Balance Sheet Yes No Yes, Yes

100 Administration Yes No Yes, Yes

150 Finance Yes No Yes, Yes

175 Advertising Yes No Yes, Yes

210 Production Yes No Yes, Yes

310 Sales & Marketing Yes No Yes, Yes

350 European Sales Yes No Yes, Yes

375 American Sales Yes No Yes, Yes


3XX Mass AllocationRollup

Yes Yes No, No

5. (B) Save

6. Enter the values for the XXAccountsegment.


Budgeting

/Posting

Account Type

1110 Cash Yes No Yes, Yes Asset

1210 Accounts Receivable Yes No Yes, Yes Asset

1260 Allowance for Bad Debt Yes No Yes, Yes Asset


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Budgeting

/Posting

Account Type

1550 Vehicles Yes No Yes, Yes Asset

1560 Computer/Software Yes No Yes, Yes Asset

1570 Asset Clearing Yes No Yes, Yes Asset2210 Accounts Payable Yes No Yes, Yes Liability

2225 Accrued Expenses Payable Yes No Yes, Yes Liability

2990 Suspense Yes No Yes, Yes Liability

3310 Retained Earnings Yes No Yes, Yes Ownership/Stock

3500 Translation Adjust Yes No Yes, Yes Ownership/Stock

4100 Total Revenue Yes Yes No, No Revenue

4110 Hardware Sales Yes No Yes, Yes Revenue

4120 Support Contracts Yes No Yes, Yes Revenue4130 Training Yes No Yes, Yes Revenue

5100 Total Expense Yes Yes No, No Expense

5105 Salaries Yes No Yes, Yes Expense

5150 Commission Yes No Yes, Yes Expense

5510 Telephone Yes No Yes, Yes Expense

5520 Postage Yes No Yes, Yes Expense

5650 Bad Debt Expense Yes No Yes, Yes Expense

5750 Health and Welfare Yes No Yes, Yes Expense

7640 Airfare Yes No Yes, Yes Expense

7690 Meals Yes No Yes, Yes Expense

7990 Rounding Difference Yes No Yes, Yes Expense

7999 Suspense - Manual Yes No Yes, Yes Expense

8100 Unrealized Gain/Loss Yes No Yes, Yes Expense

9110 Headcount -STAT Yes No Yes, Yes Expense

9930 Default IntercompanyReceivable

Yes No Yes, Yes Asset

9940 Default IntercompanyPayable

Yes No Yes, Yes Liability

7. (B) Save.


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Define Parent Accounts


9. Navigate to the Values window.


10. Find your Department value set and enter child range information for the MAR parent value.

From To Include

310 375 Child Values Only


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Copyright Oracle Corporation, 2007. All rights reserved.

R12 Oracle General Ledger Management Fundamentals - Demos and PracticesChapter 1 - Page 51

11. Find your Account value set and enter child range information for the Total Revenue parentaccount.

From To Include


12. Still on the Accountvalue, enter the child range information for the Total Expense parentaccount.

From To Include


13. Save.

14. Close the Child Ranges Window.


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Practice - Define an Accounting Calendar

Overview

In this practice, you will create an accounting calendar.

Assumptions



Tasks

Define a Period Type


2. Navigate to the Types window

(N) Setup > Financials > Calendars > Types

Period Type = XXMonth

Period per Year = 13

Year Type = Calendar

Description = 12 Periods and 1 Adjusting

3. (I) Save

4. Close the Period Types window

Define the Accounting Calendar

You will be converting balances into the last period of the prior year.

5. Navigate to the Calendar definition window

(N) Setup > Financials > Calendars > Accounting

Name = XXAccounting

Description = XXAccounting Calendar

6. Define periods according to the following table (Replace X with the last digit of the priorcalendar year and replace Y with the last digit of the current year. Also, make sure Februaryhas the correct number of days):


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Prefix Type Year Qtr Num From To Adj

Dec XXMonth 200X 4 12 01-Dec-200X 31-Dec-200X

Adj XXMonth 200X 4 13 31-Dec-200X 31-Dec-200X Yes

Jan XXMonth 200Y 1 1 01-Jan-200Y 31-Jan-200Y

Feb XXMonth 200Y 1 2 01-Feb-200Y 29-Feb-200Y

Mar XXMonth 200Y 1 3 01-Mar-200Y 31-Mar-200Y

Apr XXMonth 200Y 2 4 01-Apr-200Y 30-Apr-200Y

May XXMonth 200Y 2 5 01-May-200Y 31-May-200Y

Jun XXMonth 200Y 2 6 01-Jun-200Y 30-Jun-200Y

Jul XXMonth 200Y 3 7 01-Jul-200Y 31-Jul-200Y

Aug XXMonth 200Y 3 8 01-Aug-200Y 31-Aug-200Y

Sep XXMonth 200Y 3 9 01-Sep-200Y 30-Sep-200Y

Oct XXMonth 200Y 4 10 01-Oct-200Y 31-Oct-200Y

Nov XXMonth 200Y 4 11 01-Nov-200Y 30-Nov-200Y

Dec XXMonth 200Y 4 12 01-Dec-200Y 31-Dec-200Y

Adj XXMonth 200Y 4 13 31-Dec-200Y 31-Dec-200Y Yes

7. (I) Save

8. Close the Accounting Calendar window

9. Validate the current calendar, by selecting the (B) Current in the pop-up window.

10. Note your concurrent request ID.

View Calendar Audit Report

11. (M) View > Requests

12. (B) Find

13. (B) Refresh Data until the request completes

14. Select the Other Calendar Validation request

15. (B) View Output

16. Verify No Violations are found

Note: Once a calendar has been opened, you cannot amend the periods. If budgets are goingto be defined for multiple years, then the calendar must exist for that number of years. Allfinancial programs and sub-ledgers (except Fixed Assets) use the calendar created in


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General Ledger, although the opening and closing of the periods is maintained within eachapplication.


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Solution - Define an Accounting Calendar

Tasks

Define a Period Type


2. Navigate to the Types window

(N) Setup > Financials > Calendars > Types

Period Type = XXMonth

Period per Year = 13

Year Type = Calendar

Description = 12 Periods and 1 Adjusting

3. (I) Save

4. Close the Period Types window

Define the Accounting Calendar

You will be converting balances into the last period of the prior year.

5. Navigate to the Calendar definition window

(N) Setup > Financials > Calendars > Accounting

Name = XXAccounting

Description = XXAccounting Calendar

6. Define periods according to the table above.

7. (I) Save


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8. Close the Accounting Calendar window

9. Validate the current calendar, by selecting the (B) Current in the pop-up window.

10. Note your concurrent request ID.

View Calendar Audit Report


12. (B) Find

13. (B) Refresh Data until the request completes

14. Select the Other Calendar Validation request

15. (B) View Output

16. Verify No Violations are found

Note: Once a calendar has been opened, you cannot amend the periods. If budgets are goingto be defined for multiple years, then the calendar must exist for that number of years. All

financial programs and sub-ledgers (except Fixed Assets) use the calendar created inGeneral Ledger, although the opening and closing of the periods is maintained within eachapplication.


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Practice - Define a Ledger (Required)

Overview

In this practice, you will define a ledger.

Assumptions



Tasks

Define a Legal Entity

1. (N) Setup > Financials > Accounting Setup Manager > Accounting Setups.

2. (B) Create Accounting Setup

3. (B) Create Legal Entity

Territory = You choose

Legal Entity Name = XXVision Corporation

Organization Name = XXVision Corporation

Legal Entity Identifier = XXSYS1000

EIN/TIN = XX1234567

Registration Number = You choose

Transaction Entity = Yes

4. Create a New Address = Selected

You choose the address

5. (B) Apply

Assign a Legal Entity

6. (B) Add Another Row

Legal Entity = XXVision Corporation

7. (B) Next


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Define a Ledger

Name Chart of Accounts Accounting

Calendar

Currency Subledger

Accounting Method

XXLedger XXAccountingFlexfield

XXAccounting USD Standard Accrual

8. (B)Next

Set Up Ledger Options

9. (B) Define Accounting Options

10. Locate the Ledger Options setup step and select the Pencil Icon to update

First Ever Opened Period = Dec-XX (where XX is last year)

Future Periods = 2

11. (B) Next

Retained Earnings = 01.000.3310.00

Suspense Account = 01.000.2990.00

Rounding Difference Tracking Account = 01.400.7990.00

Cumulative Translation Adjustment Account = 01.000.3500.00

12. (B) Next

13. (B) Next

14. (B) Finish

15. Ensure the status has a green checkmark indicating the setup step is complete.

Set Up Reporting Currencies

Locate the Reporting Currencies setup step and select the Pencil Icon to update

16. (B) Complete

17. Ensure the status has a green checkmark indicating the setup step is complete.

18. (B) Complete

19. (B) Yes to acknowledge the warning message

20. Close windows until you are back at the Navigator


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Solution Define Security Rule

Tasks

Find the Department Segment in your AKF Structure

1. Open the Security Rules definition window

(N) Setup > Financials > Flexfields > Key > Security > Define

Find Values By = Value Set

Value Set = XXDepartment

2. (B) Find

Define Security Rules

3. Define a security rule

Name = XXFFS

Description = Department 210 restriction rule

Message = XXFFS - Dept. 210 is not valid for this responsibility

4. (I) Save

Define Rule Elements

5. Define rule elements

Include = 000 - ZZZ

Exclude = 210 - 210

6. (I) Save


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Assign the Rule to the XX General Ledger Super User, XXBOOK Responsibility

7. (B) Assign

Application = General Ledger

Responsibility = XX General Ledger Super User, XX BOOK

Name = XXFFS

8. Save



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Practice - Define Cross Validation Rules (Required)

Overview

Cross Validation Rules determine which combinationsof valid segment values are invalid,regardless of the user's responsibility. It is a good idea to use combinations of several simplerules rather than a few "all encompassing" rules. Keep in mind that Cross Validation rules are

linked to a flexfield structure; security rules are linked to a responsibility. In this practice, youwill define cross validation rules.

Example:

Goal: Prevent balance sheet accounts (0000-3999) from being used

with anything but the balance sheet department (000). Allow 000 to be

paired with 9930 to 9940.

Include

Exclude

Exclude

Exclude 00 - 000 - 4000 - 0000

ZZ - 000 - 9929 - ZZZZ

00 - 000 - 0000 - 0000

ZZ - ZZZ - ZZZZ - ZZZZ

00 - 000 - 9941 - 0000

ZZ - 000 - ZZZZ - ZZZZ

00 - 001 - 0000 - 0000

ZZ - ZZZ - 3999 - ZZZZ

You will implement three rules as a test to the system:

Rule Purpose

Commission Rule Prevent the Administration (100) and Finance (150) departments fromreceiving commission payments (Account 5150)

Balance Sheet Rule Prevent balance sheet account codes from being used with anything butbalance sheet departments (and similarly with P&L account codes anddepartments)

Revenue Rule Allow only sales departments (300 to 3ZZ) to be used with revenue accountcodes (4000 range)

Assumptions



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Tasks

Query Your Flexfield Structure

1. Responsibility = XXGeneral Ledger Super User, XXLEDGER

2. Navigate to the Key Rules window

(N) Setup > Financials > Flexfields > Key > Rules

3. Query your flexfield structure

Define the Commission Rule

4. Define the commission rule

Rule = XXCVR01

Description = Account 5150 is not valid with Administration (100) and Finance

(150) Error Message = XXCVR01 - Account 5150 is not valid with the Administration

(100) and Finance (150) departments

Error Segment = Account

From = 31-JAN-2001

Include/Exclude From To

Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ

Exclude 00.100.5150.00 ZZ.100.5150.ZZ

Exclude 00.150.5150.00 ZZ.150.5150.ZZ

Define the Balance Sheet Rule

5. Create Rule XXCVR02 for the Balance Sheet Rule. Remember to include a description,error message, identify the segment name, start date, and use the following information.

Rule = XXCVR02

Description = Balance sheet accounts and income statement accounts must be usedwith appropriate departments

Error Message = XXCVR02 - Balance sheet and income statement accounts must beused with appropriate departments.

Error Segment Name = Department

From = 31-JAN-2001




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Exclude 00.000.4000.00 ZZ.000.9929.ZZ

Exclude 00.000.9941.00 ZZ.000.ZZZZ.ZZ

Exclude 00.001.0000.00 ZZ.ZZZ.3ZZZ.ZZ

Note: 9930 is not being excluded as it will be used with department 000 for the defaultbalancing account.

Define the Revenue Rule

6. Create Rule XXCVR03 for the Revenue Rule. Remember to include a description, errormessage, identify the segment name, start date, and use the following information.

Rule = XXCVR03

Description = Allow only sales departments (300 to 3ZZ) to be used with revenueaccount codes (4000 range)

Error Message = XXCVR03 - Only sales departments (300 to 3ZZ) may be usedwith revenue account codes (4000 range)

Error Segment Name = Department

From = 31-JAN-2001



Exclude 00.000.4000.00 ZZ.299.4ZZZ.ZZ

Exclude 00.400.4000.00 ZZ.ZZZ.4ZZZ.ZZ

7. Save and close windows until you are back at the Navigator

Note: In 11i10 and prior, it was necessary to re-choose the responsibility to activate thecross validation rule. That is no longer necessary in R12.

Test the Cross Validation Rules

8. Navigate to the Account Combinations window

(N) Setup > Accounts > Combinations

9. To test your rule, attempt to add accounts according to the following table:

Account Description

01.100.1110.00 Co 01.Administration.Cash.Default

01.000.4110.00 Co 01.Balance Sheet.Hardware Revenue.Default

01.150.4120.00 Co 01.Finance.Support Revenue.Default

01.310.4130.00 Co 01.Sales & Marketing.Training Revenue.Default

10. Disable your rules.


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Practice - Define and Test Shorthand Aliases (Required)

Overview

In this practice, you will define and test shorthand aliases.

Assumptions



Tasks

Verify the Shorthand Aliases Profile Option

1. Responsibility = XXGeneral Ledger Super User, XXBOOK

2. Navigate to the Profiles window

(N) Other > Profile

3. Query the Flexfields: Shorthand Entry profile option

User Value = Always

4. Save

Query the Flexfield Structure

5. Navigate to the Shorthand Aliases window

(N) Setup > Financials > Flexfields > Key > Aliases

6. Query your flexfield structure

Define Shorthand Aliases

7. Define shorthand aliases.

Enabled = Checked

Max Alias Size = 20

For the prompt, type Shorthand Aliases

8. (T) Aliases, Descriptions

9. Enter full templates for the Bank account, the Accounts Payable account, and AccruedExpenses according to the following table:


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Alias Template Alias Description

Cash 01.000.1110.00 Cash

Accounts Payable 01.000.2210.00 Trade Accounts Payable

Accrued Expenses 01.000.2225.00 Accrued Expenses Payable

10. Enter partial templates for Salaries, Training Revenue and Bonuses according to thefollowing table:

Alias Template Alias Description

Salaries 01..5105.00 Salaries

Training Revenue 01..4130.00 Training Revenue

Commissions 01..5150.00 Commissions

11. Save


Recompile the Flexfield

13. Navigate to the Key Segments window

(N) Setup > Financials > Flexfields > Key > Segments

14. Query your XXAccounting Flexfield structure

15. Deselect the Freeze Flexfield definition checkbox


17. Save



19. (B) Compile

20. (B) OK in the Note windows


Test the Account Aliases

22. Navigate to the Account Combinations window

(N) Setup > Accounts > Combinations


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23. Place your cursor in the Account field and activate the List of Values.

24. The prompt for the Shorthand Alias should appear.

25. Activate the List of Values in the Shorthand Alias window.

26. View the templates you created.

Disable Account Aliases for Your User



(N) Other > Profile

29. Query the Flexfields: Shorthand Entry profile option

User Value = Not Enabled

30. Save


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Practice - Open the First Accounting Period (Required)

Overview

In this practice, you will open the first accounting period for your ledger.

Assumptions



Tasks

Open the First Accounting Period

You will convert summary balances into December of the prior accounting year and detailbalances for each period until cutover. The cutover period will be the current calendar month.Open the appropriate periods.

Note: Translation and revaluation cannot be completed in the first open period.

1. Responsibility = XXGeneral Ledger Super User, XXLEDGER

2. Navigate to the Open and Close Periods window

(N) Setup > Open/Close

Period = The first December in your calendar (There will be two. Be careful tochoose the correct one.)

3. (B) Find

4. (B) Open

5. (B) Yes in the Decision window

6. Close the Open/Close periods window and monitor the concurrent request until it completes(Hint: Use (M) View/Requests).

7. Navigate back to the Open and Close Periods window

8. Click (B) Find to find all periods. Target Period = Current month

Note: After specifying the Target Period and selecting (B) Open, all periods up to andincluding the Target Period will be open. This is a change from prior versions of OracleApplications where each period had to be opened individually and consecutively.


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9. (B) Open

Note: You should limit the number of periods you have open in order to improve postingperformance. This is particularly useful during implementations when you are uploadingbalances from a legacy system. Instead of having a year's worth of periods open as you areuploading and posting to each period, open a couple of periods and have a high number offuture-enterable periods defined for your ledger.

Note: The number of future-enterable periods can be changed at any time in the Ledgerwindow. After you have uploaded the balances for all the periods, open each period to postthe journal, then close older periods.


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Practice - Run General Ledger Reports

In this practice, you will run General Ledger reports.

Assumptions



Tasks

1. Submit the Segment Values Listing Report.

2. View the output when your request completes.


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Solution - Run General Ledger Reports

Tasks

Submit the Segment Values Listing Report

1. Navigate to the Standard Request Submission screen.

(N) Reports > Request > Standard

2. Submit a single request.

Name = Chart of Accounts - Segment Values Listing

Segment Name = Account

(B) Submit

Note your Request ID

3. View the output when your request completes.


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Practice - Create a Journal Batch (Required)

Overview

You've purchased computers in the current open period. The computers are valued at 85,000, of

which the office is paying 5,000 cash and the remainder will be paid over the following year. Anadditional memo informs you of 135,000 of one-time sales revenues earned by selling thesecomputers. Record the journals for the memos in one batch using a batch control total. In thispractice, you will create a batch journal.

Assumptions



Tasks

Record Computer Purchases


2. Navigate to the Journals window

(N) Journals > Enter

Note: You may need to use the System Administrator responsibility to set the Sequential

Numbering profile option to Not Used for the XX General Ledger Super User, XXBOOKresponsibility to prevent messages regarding sequential numbering when entering newjournals.

3. (B) New Batch

Batch = XXComputer Purchases and Sales

Period = Current period

Control Total = 220000

4. (B) Journals

Journal = XXComputer Purchases

Category = Addition Currency = Your functional currency

5. Enter the following:

Line Account Debit Credit Description

10 01.000.1560.00 85000 Computers and Software


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20 01.000.1110.00 5000 Cash

30 01.000.2210.00 80000 Accounts Payable

6. (I) Save


Record Sales on Account

8. Place the cursor in the Journal field

9. (I) New

Name = XXComputer Sales


Category = Revenue

Currency = Your functional currency



10 01.000.1210.00 135000 Accounts Receivable

20 01.310.4110.00 135000 Hardware Revenue

11. (I) Save



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Practice - Create a Journal Batch (Required)

Overview

In this practice, you will create a journal batch with multiple journals.

Assumptions



Tasks

Create a Journal Batch


2. Navigate to the Journals window


3. (B) New Batch

Batch = XXMeals Expense

Control Total = 1000

4. (B) Journals

Journal = XXMeals - Sales & Marketing Period = Current period

Category = Expenditures

Currency = Use default currency



10 01.310.7690.00 500 Meals-Sales & Marketing

20 01.000.1110.00 500 Cash

6. (I) Save


8. Place cursor in journal header

9. (M) File > New


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Journal = XXMeals - European Sales


10 01.350.7690.00 300 Meals-European Sales

20 01.000.1110.00 300 Cash

10. (I) Save


12. Place cursor in journal header

13. (I) New

Journal = XXMeals - American Sales


10 01.375.7690.00 200 Meals-American Sales

20 01.000.1110.00 200 Cash

14. (I) Save



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Practice - Create a Single Journal (Required)

Overview

In this practice, you will create a single journal that will reclass telephone charges from theFinance department to the Administrative department.

Assumptions



Tasks

Create a Single Journal


2. Navigate to the Enter Journals window


3. (B) New Journal

Journal Name = XXReclass


Category = Reclass

Currency = Use default currency

Note: We did not enter a batch name for this batch. The batch name will be created for us.

4. Enter the following journal:


10 01.310.5510.00 500 Telephone Charges

20 01.100.5510.00 500 Transfer to Dept. 300

5. (I) Save



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Practice - Post Journals (Required)

Overview

There are several methods to Post Journals. You can use the Post button, the Post Journalswindow or Autopost. In this practice, you will use the Post button and the Post Journals window

to post journals.

Assumptions



Tasks

Post Journals Using the Post Button




Find your = XXComputer Purchases and Sales batch

3. (B) Post

4. (B) OK

(B) Requery until Batch Status = Posted


Post Journals using the Post Journals Window

6. Navigate to the Journals Post window

(N) Journals > Post

7. (B) Find

8. Select all of your batches and post them.


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Practice - Review Journal Entries and Account Balances(Required)

Overview

In this practice, you will use inquiry windows to review journal entries and account balances.

Assumptions



Tasks

Use Account Inquiry

1. Navigate to the Account Inquiry window

(N) Inquiry > Account

From = Current period

To = Current period

2. Place cursor in Accounts record


Segment Low High

Company 01 01

Department 000 000

Account 1210 1210

Interco 00 00

4. (B) OK

5. (B) Show Balances

Verify PTD = 135000

6. (B) Journal Details

7. (B) Show Full Journal



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Use Journal Inquiry

9. Navigate to the Journal Entry Inquiry window

(N) Inquiry > Journal

10. Locate your 'Meals' journal

Tip: Use a wildcard (e.g.,%Meal%)

11. (B) Find

12. Verify batch status is Posted

13. (B) Review Journal

14 (B) T Accounts (B) Options

Account Description = Checked

Balances = Unchecked

Entered amounts = Unchecked

Activity = Checked

15 (B) T Accounts

16 (B) Activity Summary

17 (B) Options

Organize By = Segments

Choose Department and Account

18 (B) Activity Summary.

19 Close windows until you are back at the Navigator


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Practice - Reverse a Journal Entry (Required)

Overview

Journals may be scheduled for reversal in another period. Users may enter the period in theJournal window or it may be set to default from the category. In this practice, you will reverse ajournal entry.

There are four ways to create a reversing journal.

Manually

Use the Generate > Reversals window

Profile Option GL: Autolaunch Reversal after Period Open is set to Yes and a newperiod is opened (category must support auto reverse)

Run the Program - Automatic Reversal concurrent process that creates a reversingjournal

Assumptions



Tasks

Reverse a Journal Manually

A memo from the MIS department states, "Please correct the charge for computers for the latestopen period. The proper charge is 87000, not 85000."



Batch = XXComputer Purchases and Sales (Tip: use wildcard. Ex: XXCom%)

2. (B) Find

3. Select the line for 85000


5. (B) Reverse

6. Select the Current periodand click the OK button

7. (B) OK in the Note window


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8. (M) View > Requests and monitor your request until it completes.


Post the Reversing Entry

10. Navigate to the Journals Post window

(N) Journals > Post

Batch = Rev%XX%

11. (B) Find

12. Click mouse in the check box to select the reversing journal entry for posting

13. (B) Post



Enter the Correct Journal



17. (B) New Batch

Batch = XXCorrected Computer Purchases

18. (B) Journals

Journal = XXCorrected Purchases

Period = Current period Category = Addition

Currency =Defaults



10 01.000.1560.00 87000 Computers and Software

20 01.000.1110.00 5000 Cash

30 01.000.2210.00 82000 Accounts Payable

20. (I) Save

21. (B) Post

22. (B) OK in the Note window and close windows until you are back at the Navigator.


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Practice - Schedule a Journal to Reverse then Generate theReversal (Required)

Overview

In this practice, you will schedule a journal to reverse and then generate the reversal.

Assumptions



Tasks

Set the Reversal Period

1. Navigate to the Enter Journals window and find your XXMeals Expense Journal Entry.


Batch: XXMeals Expense (Tip: use wildcard. Ex: XXMeals%)

2. (B) Find

3. Select the line for 200


5. Reverse Area

Period = Choose the next, non-adjusting period Method = Switch Dr/Cr

6. Save


Generate the Reversal

8. Navigate to the Reverse Journals window

(N) Journals > Generate > Reversal

9. (B) Find

10. Click the check box next to the batch name to be reversed


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11. (B) Reverse


Find your Reversal

13. Navigate to the Enter Journals window and find your reversal.


Batch = Rev%XX%


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Practice - Set up Automatic Journal Reversal (Required)

Overview

If you routinely generate and post a large number of reversing entries as part of your month-endclose or opening procedures, you can save time and reduce errors by setting up AutomaticJournal Reversal. The Journal Reversal Criteria window is used to define reversal criteria based

on journal categories. However, your reversal criteria will only apply to new journal entries thatuse that category; it will not apply retroactively to existing journals using that category. In thispractice, you will set up an automatic journal reversal.

Assumptions



TasksVerify your Journal Category exists

1. Navigate to the Categories window and verify that you category exists

(N) Setup > Journal > Categories>

Enter a Query (F11)

Category = XXAccrual

2. Execute your Query (Ctl-F11)


Specify Journal Reversal Criteria

4. Navigate to the Journal Reversal Criteria window

(N) Setup > Journal > Autoreverse


Reversal Period = Next Non-Adjusting

AutoReverse = Checked

AutoPost Reversal = Checked

5. Save



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Practice - Define Statistical Units of Measure (Optional)

Overview

In this practice, you will define statistical units of measure.

Assumptions Replace XX with your terminal number or unique number.


Tasks

Define Statistical Units of Measure

1. Navigate to the Units window

(N) Setup > Accounts > Units


Account Unit of Measure Description

7640 XXFlights Flights

3. Save

Verify Profile Option


(N) Other > Profile

5. Find theJournals: Mix Statistical and Monetaryand set the User value to Yes

6. Save


Enter a Mixed Statistical and Monetary Journal



9. (B) New Journal


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Practice - Define Summary Accounts (Required)

Overview

In this practice, you will define Summary Accounts.

Assumptions Replace XX with your terminal number or unique number.


Tasks

Define Rollup Groups

1. Navigate to the Groups window

(N) Setup > Financials > Flexfields>Key>Groups

Structure = XXAccounting Flexfield

Segment = Account

(B) Find


Code = EMPXX

Name = Employee Cost

Description = Rollup Group for Employee Cost accounts 51XX

3. (I) Save

4. Click back into the Independent Segment field and use the torch icon to find yourDepartment Segment


Code = DEPTXX

Name = Department

Description = Rollup Group for Departments 1XX and 3XX

Attach to Parent Values

6. Navigate to the Key Values Window

(N) Setup > Financials>Flexfields>Key>Values

7. Find your Chart of Accounts Structure and the Department Segment value 1XX. In theGroup field enter the Department rollup created in step 5 above. Repeat for the 3XX.


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Practice - Create Recurring Journals (Required)

Overview

In this practice, you will define and generate recurring journals.

Assumptions



Tasks

Create a Skeleton Recurring Journal Batch

1. Navigate to the Recurring Journals definition window

(N) Journals > Define > Recurring

Batch = XX Skeleton Recurring Journal

Journal = XXSalary Expense

Category = Payroll


2. (B) Lines

3. Enter lines according to the following table:

Line Account Description

10 01.100.5105.00 Salaries expense



40 01.000.2225.00 Accrued payroll

4. Save

5. Close window to return to the Batch Header

Generate the journal for the current period

6. (B) Generate

7. (B) Submit


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8. Choose the current period and submit your recurring journal (B) Submit

Verify the Process Completes


(B) Find

10. Once the process has completed find your unposted skeleton journal

11. Navigate to the Journal Entry window


Batch Name = XX Skeleton Recurring Journals

12. (B) Find



Line Account Description Debit Credit

10 01.100.5105.00 Salaries expense 200000



40 01.000.2225.00 Accrued payroll 400000

15. Save and post your Journal

Create a Standard Recurring Journal Batch

16. Navigate to the Recurring Journals definition window


Batch = XX Standard Recurring Journal

Journal = XXAnnual Support Contracts

Category = Revenue


17. (B) Lines

18. Enter a journal according to the following table:

Line Account Description Step Operator Amt

10 01.310.4120.00 Contracts - S&M 1 Enter -10000

20 01.350.4120.00 Contracts - European Sales 1 Enter -20000


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30 01.375.4120.00 Contracts = American Sales 1 Enter -30000

40 01.000.1210.00 A/R 1 Enter 60000

19. Save

20. Close window to return to the Batch Header

21. Generate the journal for the current period (B) Generate

22. (B) Submit

23. Choose the current period and submit your recurring journal

(B) Submit



25. (B) Find

Once the process has completed find your unposted standard journal



Batch Name = XX Standard Recurring Journals

27. (B) Find


29. (B) Post

Create a Formula Recurring Journal Batch

The Sales teams are paid a basic salary plus a monthly commission of 5% of sales for theirdepartment.

30. Navigate to the Recurring Journals definition window to define the formula journal.


Batch = XX Formula Recurring Journal

Journal = XX Salesperson Bonus Accrual Category = Accrual


31. (B) Lines


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32. Enter a journal line according to the following table:


10 01.310.5150.00 Bonus S&M Department

33. Enter the following formula for the journal line:

Step Operator Amount Account

1 Enter 01.310.4120.00

2 X -0.05

34. Save your work and enter the second and third lines for the other 2 departments adding anextra 1000 to the Department 350 bonus and deducting 500 from the Department 375 bonus.

35. Enter a final line:


9999 01.000.2225.00 Bonus Accrual Sales Teams

36. Save your work

37. Close the window

Generate the journal for the current period

38. Generate the journal for the current period (B) Generate

39. (B) Submit

40. Choose the current period and submit your recurring journal (B) Submit



42. (B) Find

43. Monitor the process until it completes

Find your unposted journal



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Practice - Create a Journal Entry for Your Mass Allocation(Required)

Overview

A mass allocation cannot run against a zero balance cost pool. In this practice, you will create ajournal entry to ensure that there is a balance in the cost pool.

Assumptions



Tasks

Create a Single Journal

1. Responsibility = XX General Ledger Super User, XX BOOK



3. (B) New Journal

Journal Name = XXCost Pool


Category = Allocation


Note: We did not enter a batch name for this batch. The batch name will be created for us.

4. Enter the following journal:


10 01.100.5750.00 155,000 Cost Pool

20 01.000.2225.00 155,000

5. Save

6. Post



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Practice - Create Budgets and Budget Organizations (Required)

Overview

In this practice, you will define and load budget information.

Assumptions



Tasks

Create a Budget

Create a budget using standard Oracle Applications not ADI

1. Navigate to the Define Budgets window.

(N) Budgets > Define > Budget

Name = XXBUDGET

Status = Open

First = Jan-XX (Use current year)

Last = Dec-XX (Use current year)

2. (B) Open Next Year



5. Use (M) View > Requests to ensure the concurrent process completes successfully

Create a Budget Organization

Use standard Oracle Applications not ADI

6. Navigate the Define Budget Organizations window

(N) Budgets > Define > Organization

Name = XXSALES DEPARTMENTS


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7. Display Sequence:

Segment Seq

Company 1

Department 2

Account 3

Interco 4

8. (B) Ranges


Line Low High Type

10 01.310.4000.00 01.375.7999.00 Entered

10. Save

Enter Budget Amounts

11. Navigate to the Enter Budget Amounts window.

(N) Budgets > Enter > Amounts

12. Select your Organisation, Budget and Accounting Periods using the LOV

13. Enter amounts against the account combinations as detailed in the table below, using theBudget Rules where appropriate.

14. Use the Optionsbutton to put any rounding differences into the last month of the year.

15. Post your Budget amounts

(B) Post

Account Amount Budget Rule

01.310.4120.00 15000 Repeat per Period

01.350.4120.00 250000 Divide Evenly

01.375.4120.00 30000 Repeat per Period


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Load a Basic Budget

16. Logon and Use ADI

17. (I) Ledger > Enter Budgets

Organization = XXSALES DEPARTMENTS

18. Limit the accounts for you budget entry to the following:

(B) Limit Accounts

Segment Low High

Company 01 01

Department 310 375

Account 5105 5105

Interco 00 00

19. Select (B) OK (Green Tick)

20. (B) Set Characteristics

21. Set characteristics according to the following table:

Hint: Drag and drop segments to change the sort order

Display Order Show Desc Sort Order

Company AccountDepartment Checked Department

Account Checked Company

Interco Interco

22. Enter the following information.

Budget = XXBUDGET

Period Range =Jan - Dec

23. (B) OK


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36. Enter a transfer amount of 15000

37. Save your work and close the window

38. Close the Budget Transfer screen and note your request id

39. Find and Post your journals


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Practice - Define Currencies (Required)

Overview

In this practice, you will define currencies.

Assumptions



Tasks

Define Foreign Currencies

1. Navigate to the Currencies window

(N) Setup > Currencies > Define


Note: If the field isnt list below leave it blank.

Code Name Description Issuing Territory

XXCUR XXCurr Foreign Currency France

3. Save



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Practice - Define Rate Types (Required)

Overview

In this practice, you will define rate types using the Currency Rates Manager.

Assumptions



Tasks

Define Rate Types

1. Navigate to the Conversion Rate Types window

(N) Setup > Currencies > Currency Rates Manager > Rate Types

(B) Create Rate Type

Rate Type = XXPrivate

Description = XXPrivate Rate Type

Pivot Currency = XXCUR

(B) Add Another Row

Contra Currency = USD

(B) Add Another Row

Contra Currency = GBP

2. (B) Apply

3. Remain in this screen for the next exercise


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Practice - Define Daily Conversion Rates (Required)

Overview

In this practice, you will define daily conversion rates using the Currency Rates Manager.

Assumptions



Tasks

Define Conversion Rates

1. Select the Rates tab

2. (B) Create Daily Rates


From To From Date To Date Type Conv. rate

XXCUR USD First day ofcurrent period

Last day of

current period

XXPrivate 1.45

4. (B)Add Another Row

Enter the Following:

From To From Date To Date Type Conv. rate

XXCUR GBP First day ofcurrent period

Last day of

current period

XXPrivate 2.0

5. (B) Apply

(B) Return to Daily Rates Search

6. Query the rates for your XXCUR with USD and your Rate Type

(B) Go


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7. Note rates were created

8. Query again for USD to GBP. Review the Cross Rates created


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Practice - Enter a Foreign Currency Journal (Required)

Overview

In this practice, you will enter and post a journal denominated in a foreign currency.

Assumptions



Tasks

Enter a Foreign Currency Journal



2. (B) New Journal

Journal = XXFC Journal


Currency = XXCUR


Description = XXAccrual



10 03.150.7640.00 20000 Airfare

20 03.175.7640.00 30000 Airfare

30 03.150.2210.00 20000 Payable

40 01.175.2210.00 30000 Payable

4. (I) Save

5. Note the converted currency figures

6. Post your journal (B) Post

7. Monitor the Post Journals request until it completes successfully.



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Perform an Account Inquiry

9. Navigate to the Account Inquiry window

(N) Inquiry > Account

Currency = XXCUR

10. Place cursor in Accounts record


Low High

Company 03 03

Department 150 150

Account 7640 7640

Interco 00 00

12. (B) Show Balances

13. Review journal details



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Practice - Enter a J

r12 finance practice guide

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