quick guide to designing an effective powerpoint presentation

8/19/2019 Quick Guide to Designing an Effective Powerpoint Presentation

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Purdue OWL staf Brought to you in cooperation with the Purdue Online Writing Lab

Designing an Efective PowerPoint:Quick uide


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!he "hetorical

#ituation

When designing a PowerPoint, consider theproject’s

!opic

Purpose

$udience

Presentation length


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Dra%ting

A to-do list before you get started:

Decide what you are going to include in thePowerPoint

&n a Word 'le( dra%t the titles o% eachsection)slide

Pick i*ages ) tables ) charts you are going touse and save the* in a separate %older or 'le+

,onsider the ti*e it would take to present each

slide- pick only the *ost i*portant in%or*ation+


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$rrange*ent

Decide how you want to organize yourPowerPoint

Possible organi.ation strategies:

Overview( Body( ,onclusion

$necdote( ,ontent( ,onclusion

Plan( Bene'ts( $necdote


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etting #tarted

/+ Open 0icroso%t PowerPoint+

1+ #ave your 'le: 2ile 3 #ave as+

4+ Later save your progress by

clicking #ave or press ,trl 5 #+

6+ $ new 'le will auto*atically

have a !itle slide+


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etting #tarted

7+ 8e9t( add new slides:

o*e 3 8ew #lide

Pick the type o% slide

you need+

;+ &% you want to( you

can *odi%y the

chosen te*plate to

't your content+


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etting #tarted


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Design

>+ ,hose an appropriate the*e %or your

presentation in the Design tab or browse the

0icroso%t O?ce website %or *ore the*es+


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!ransitions and$ni*ations

Transition @ an efect that deter*ines how slides

progressively show up on the screen( e+g+ ,ut(

2ade( Push( Wipe( etc+

Aniation @ an efect that deter*ines in which

order and how ele*ents o% a slide appear on the

screen( e+g+ $ppear( 2ade( 2ly &n( 2loat &n( etc+


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,reating !ransitions

/+ #elect the slide you wish to edit

1+ o to !ransitions( select transition %ro* the

drop@down *enu- adAust Duration ti*e i%

needed+


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,reating $ni*ations

/+ #elect a slide ele*ent title( graph( paragraph(

wordC

1+ o to $ni*ations( select ani*ation %ro* the

drop@down *enu or click $dd $ni*ation+

4+ Open the $ni*ation Pane %or *ore settings+


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Presentation Preview

When previewing your presentation( pay attention

to:

!e9t on each slide the less te9t the betterC

,larity o% ideas and logical organi.ation

ow %ast the te9t or slides appear

2ont and %or*at consistency

ra**ar( spelling( and punctuation


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Presentation Preview

2inally( preview and ti*e your presentation:

o to #lide #how 3 2ro* Beginning or "ehearse

!i*ings


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,ontrast

!o highlight i*portant in%or*ation in your

presentation( try using diferent %ont %or*ats to

create contrast+

#i.e ,ontrast

,olor ,ontrast

Type ,ontrast

owever( re*e*ber to be consistent+


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#ave our

Presentation

ou can save your 'le as a

regular PowerPoint docu*ent( and

a slide show see 8otes %or detailsC

o to 2ile 3 #ave as 3

#elect save locationC 3

#ave as type 3

PowerPoint #how


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E9terior ,ontent

!"terior #ontent @ Everything in your

presentation other than your PowerPoint+

!he best presentations include practiced hand

gestures( polished verbal delivery( and so*e

%or* o% crowd interaction+


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E9terior ,ontent

elp

T$P%:

=se your PowerPoint as an aid to your

presentation( not as your presentation

Be sure that your E9terior ,ontent and your

&nterior ,ontent are diferent

now your presentation space and e9ecute your

gestures and volu*e accordingly


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Where to o%or 0ore elp

Purdue =niversity Writing Lab( eavilon 11;

,heck our web site: http:))owl+english+purdue+edu

E*ail brie% Fuestions to OWL 0ail:http:))owl+english+purdue+edu)writinglab)topic)owl*ail)


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!he End

Designing an Efective

PowerPoint: Quick uidePurdue OWL staf Brought to you in cooperation with the Purdue Online Writing Lab

quick guide to designing an effective powerpoint presentation

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