quarterly budget monitoring report january to … 52 report... · quarterly budget monitoring...

Quarterly Budget Monitoring Report

Quarterly Budget Monitoring Report January to March

2017

ANNEXURE “A”


TABLE OF CONTENTS Legislative Framework............................................................................................. 3 Report to Executive Mayor....................................................................................... 4 Recommendations................................................................................................... 4 Part 1: Executive Summary

1.1 Consolidated Performance............................................................................................... 5-13

Part 2: In-year Budget Statement tables

2.1 Table C1: Monthly Budget Statement Summary.............................................................. 14

2.2 Table C2: Monthly Operating Budget Statement by standard classification.................... 15

2.3 Table C3: Monthly Operating Budget Statement by municipal vote................................ 16

2.4 Table C4: Monthly Operating Budget Statement by revenue source and expenditure

type.................................................................................................................................. 17

2.5 Table C5: Monthly Capital Budget Statement by municipal vote, standard classification

and funding...................................................................................................................... 18

2.6 Table C6: Monthly Budget Statement: Financial Position................................................ 19

2.7 Table C7: Monthly Budget Statement: Cash Flow..................................................... 20-21

2.8 Supporting Documentation

2.8.1 Table SC3: Debtors Age Analysis..................................................................... 22-23

2.8.2 Table SC4: Creditors Age Analysis....................................................................... 23

2.8.3 Table SC6: Transfers and grant receipts................................................................ 24

2.8.4 Table SC7(1): Transfers and grant expenditure..................................................... 25

2.8.5 Table SC7(2): Transfers and Grant Roll-over Expenditure………………………... 26

2.8.6 Table SC8: Councillor and staff benefits................................................................ 27

2.8.7 Overtime table per department.......................................................................... 28-30

2.8.8 Table SC9: Monthly actual and revised targets for cash receipts and expenditure....... 31-32

2.8.9 Withdrawals from municipal bank account............................................................. 33

2.8.10 Loans and borrowing for 3rd quarter................................................................. 34-35

2.8.11 Section 66 Report.............................................................................................. 36-37

2.8.12 Table SC13 (c): Expenditure on Repairs and Maintenance by asset class…… 38

2.8.13 Deviations........................................................................................................ 39-47

2.9 Annexure A: Top Layer SDBIP – Quarter 3 ended 31 March 2017.................. 48-62

Quality Certificate................................................................................................. 63


Legislative framework The Municipal Budget and Reporting Regulations (MBRR) are designed to achieve a range of objectives, including improving the local government sphere’s ability to deliver basic services by facilitating improved financial sustainability and better medium term planning and policy choices on service delivery. This report has been prepared in terms of the following legislative framework:

The Municipal Finance Management Act – No. 56 of 2003, Sections 71 & 52,

and The Municipal Budget and Reporting Regulations The MBRR highlights the format of the monthly budget statements. 28. The monthly budget statement of a municipality must be in the format specified in Schedule C and include all the required tables, charts and explanatory information, taking into account any guidelines issued by the Minister in terms of section 168(1) of the Act. The objective of these Regulations is to secure sound and sustainable management of the budgeting and reporting practices of municipalities by establishing uniform norms and standards and other requirements for ensuring transparency, accountability and appropriate lines of responsibility in the budgeting and reporting process and other relevant matters as required by the Act.


Report of the Executive Mayor In accordance with Section 52(d) of the Municipal Finance Management Act, I submit a report to the council within 30 days after the end of the third quarter of 2016/17, on the implementation of the budget and the financial state of affairs of the George Municipality. The submission of this report forms part of the general responsibilities of the Mayor of a Municipality, and is intended to inform and enable the council to fulfil its oversight responsibility. EXECUTIVE MAYOR

Recommendations

(a) That Council notes the contents of this report and supporting documentations for the 3rd quarter of 2016/17 financial year.


Part 1: Executive Summary

1.1 Consolidated performance This report is a summary of the main budget issues arising from the in-year monitoring process. It compares the progress of the budget to the projections contained in the Service Delivery and Budget Implementation Plan (SDBIP). Furthermore, it compares the quarterly projections for service delivery targets and performance indicators contained in the SDBIP, against the actual outcomes of the municipality’s performance in service delivery for the 1st quarter of 2016/17. The following table summarises the overall position on the capital and operating budgets. Take note that the Operating Expenditure only reflects the direct expenditure and exclude all indirect expenditure e.g. Administrative Recharges.

Capital Expenditure

R’000

Operating Income R’000

Operating Expenditure

R’000

Original Budget 211 795 1 677 125 1 625 960

Adjustments Budget 317 023 1 734 536 1 641 524

Plan to Date (SDBIP) 110 557 1 180 742 1 037 831

Actual 104 964 1 109 535 1 026 631

Variance to SDBIP -5593 -71 207 -11 200

% Variance to SDBIP -5% -6% -1%

% of Adjusted budget 2016/17 33.1% 67.97 62.54

% of Adjusted budget 2014/15 37.9% 60.3% 61.4%

It should be noted that due to the implementation of mSCOA the projections were not based on previous year’s actual trends. This has an impact on the variances between planned budget versus actual. A correction will be done during the adjustments budget in February 2017. Performance against annual budget (reasons for variances), material variances from SDBIP and remedial or corrective steps:


Operating Revenue by source

REVENUE BY SOURCE ORIGINAL BUDGET

ADJUSTMENTS BUDGET

PLANNED INCOME TO

DATE (SDBIP)

ACTUAL INCOME TO

DATE VARIANCE % VARIANCE

REASONS FOR VARIANCES

PROPERTY RATES

238 042

241 642

190 274

190 131

(143) 0%

PENALTIES IMPOSED AND COLLECTIONS

7 305

7 305

3 537

3 582

45 1%

SERVICE CHARGES - ELECTRICITY

588 613

606 644

454 805

453 513

(1 292) 0%

SERVICE CHARGES - WATER

127 296

132 296

114 672

113 883

(790) -1% SERVICE CHARGES -

SEWERAGE

103 614

107 614

85 798

85 678

(120) 0%

SERVICE CHARGES - REFUSE

78 538

83 538

63 990

63 973

(16) 0%

SERVICE CHARGES - OTHER

262 262

13

11

(2) -15%

REVENUE FOREGONE

(121 736)

(121 436)

(106 352)

(104 821) 1

531 -1%

FINES (cash)

62 221

61 971

7 526

7 454

(71) -1%

FINES (iGRAP1)

- -

-

-

- 0%

LICENCES & PERMITS

2 544

2 544

1 737

1 628

(109) -6%

INCOME FOR AGENCY SERVICES

7 443

7 443

6 416

5 615

(801) -12%

RENT OF FACILITIES AND EQUIPMENT

3 392

4 592

1 974

2 336

362 18%


REVENUE BY SOURCE ORIGINAL BUDGET

ADJUSTMENTS BUDGET

PLANNED INCOME TO

DATE (SDBIP)

ACTUAL INCOME TO

DATE VARIANCE % VARIANCE

REASONS FOR VARIANCES

GRANTS & SUBSIDIES RECEIVED - CAPITAL

155 586

193 857

93 446

64 894

(28 552) -31%

No capitalisation done to date

GRANTS & SUBSIDIES RECEIVED - OPERATING

304 112

317 580

189 015

145 465

(43

550) -23%

Equitable Share allocated to income

INTEREST EARNED - EXTERNAL INVESTMENTS

27 417

27 417

16 847

24 616

7 769 46%

INTEREST EARNED - OUTSTANDING DEBTORS

4 879

4 879

3 379

3 186

(193) -6%

OTHER REVENUE

16 979

16 979

18 668

14 443

(4 226) -23%

GIPTN FARE REVENUE

64 523

33 265

26 405

26 847

442 2%

CAPITAL CONTRIBUTIONS

6 145

6 145

8 551

7 046

(1 505) -18%

GAIN ON DISPOSAL OF PPE

- -

42

54

12 0%

TOTAL REVENUE

1 677 175

1 734 536

1 180 742

1 109 535

(71 207) -6%

% of Annual Budget Billed

63.97%


The following table provides a summary of the revenue trends based on previous year’s amounts and current years planned and actual revenue.

Property rates and service charges are being billed on a monthly basis for 2016/17 year in comparison to the previous year, thus the reason why the year on year trend is so different.

8

2015/16

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budgetYTD variance YTD variance

% spend of

Adjusted

Budget

R thousands %

Monthly income performance trend

July 93 878 141 038 124 274 64 286 64 286 124 274 59 988 48.3% 4%

August 129 499 138 832 119 104 85 602 149 888 243 378 93 490 38.4% 9%

September 92 263 134 560 119 534 129 436 279 325 362 912 83 587 23.0% 16%

October 87 361 135 024 120 688 165 053 444 377 483 599 39 222 8.1% 26%

November 202 392 137 239 124 243 185 585 629 963 607 842 (22 121) -3.6% 36%

December 95 072 136 578 134 237 77 015 706 978 742 079 35 101 4.7% 41%

January 85 401 133 644 131 995 126 318 833 296 874 074 40 779 4.7% 48%

February 71 245 141 568 138 691 176 146 1 009 442 1 009 401 (41) 0.0% 58%

March 91 486 137 060 135 424 100 093 1 109 535 1 180 742 71 207 6.0% 64%

April 156 414 137 843 136 745 –

May 165 584 135 959 137 088 –

June 119 212 167 780 312 514 –

Total Operating Income 1 389 806 1 677 125 1 734 536 1 109 535

Month

Budget Year 2016/17


Operating expenditure by type

EXPENDITURE BY TYPE ORIGINAL BUDGET

ADJUSTMENTS BUDGET

PLANNED EXP. TO DATE (SDBIP)

ACTUAL EXP. TO DATE

VARIANCE %

VARIANCE

REASONS FOR

VARIANCES

EMPLOYEE RELATED COSTS 403 919 416 556 296 383 295 721 (662) 0%

REMUNERATION OF COUNCILLORS 20 771 20 770 13 467 13 471 4 0%

Still awaiting the government gazette to implement the salary increase of the Councillors.

CONTRACTED SERVICES 431 912 400 729 231 637 230 717 (921) 0%

BULK PURCHASES 394 992 408 019 278 042 264 635 (13 407) -5%

GENERAL EXPENSES - OTHER 97 128 95 958 55 017 54 055 (962) -2%

DEPRECIATION 159 421 159 421 109 787 112 157 2 370 2%

Depreciation has been processed untill November 2016.

LOSS ON DISPOSAL OF PPE 600 600 (231) (62) 169 -73%

BAD DEBTS 63 424 63 424 9 310 11 893 2 583 28%

Write-offs are being done against the expenditure item and not


EXPENDITURE BY TYPE ORIGINAL BUDGET

ADJUSTMENTS BUDGET

PLANNED EXP. TO DATE (SDBIP)

ACTUAL EXP. TO DATE

VARIANCE %

VARIANCE

REASONS FOR

VARIANCES

like previous years against the provision.

GRANTS AND SUBSIDIES PAID - 370 - 120 120

No Planned

Spend

OTHER MATERIALS 14 279 36 164 23 463 22 968 (495) -2%

INTEREST EXPENSE 39 513 39 513 20 956 20 956 0 0%

TOTAL EXPENDITURE 1 625 960 1 641 524 1 037 831 1 026 631 (11 200) -1%

% of Annual Budget Spent

62.54%


The following table provides a summary of the expenditure trends based on previous year’s amounts and current years planned and actual spending.

2015/16

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budgetYTD variance YTD variance

% spend of

Adjusted

Budget

R thousands %

Monthly expenditure performance trend

July 31 853 106 508 47 043 32 088 32 088 47 043 14 955 31.8% 2%

August 95 175 156 668 125 001 111 110 143 198 172 044 28 845 16.8% 9%

September 102 842 136 580 123 319 105 518 248 716 295 362 46 646 15.8% 15%

October 85 626 118 826 106 522 125 897 374 613 401 885 27 271 6.8% 23%

November 168 081 117 297 119 230 182 312 556 925 521 115 (35 810) -6.9% 34%

December 131 709 142 721 131 995 118 135 675 060 653 110 (21 950) -3.4% 41%

January 86 216 120 710 201 424 95 541 770 601 854 534 83 933 9.8% 47%

February 109 364 131 983 127 374 141 311 911 885 911 885 – 56%

March 113 148 115 040 112 545 114 719 1 026 631 1 037 831 11 200 1.1% 63%

April 124 461 108 764 109 905 –

May 69 093 109 532 109 806 –

June 159 378 261 330 327 361 –

Total Operating Expenditure 1 276 945 1 625 960 1 641 524 1 026 631

Month

Budget Year 2016/17


Capital expenditure

Directorate Original Budget

Adjustment Budget

Planned (SDBIP)

Actual Variance Variance

(%)

Comments Reasons for

variances

Municipal Manager 3 570 4 466 2 717 2 627 -90 -3%

Corporate Services 5 750 7 809 4 827 4 789 -39 -1%

Civil Engineering Services

161 578 250 665 83 380 77 673 -5 707 -7%

Electrotechnical Services

22 758 18 475 4 947 4 761 -186 -4%

Human Settlements, Land Affairs & Planning

1 672 1 701 509 409 -100 -20%

Community Services 25 916 33 097 13 698 14 309 612 4%

Financial Services 550 810 480 397 -83 -17%

Total 221 795 317 023 110 557 104 964 -5 593 -5%


The following table provides a summary of the expenditure trends based on previous year’s amounts and current years planned and actual spending.


Part 2: In-year budget statement tables 2.1 Table C1: Monthly budget Statement Summary

2015/16

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actualYearTD actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Financial Performance

Property rates 197 663 212 879 216 479 16 918 165 243 165 331 (88) -0% 216 479

Service charges 757 331 809 055 841 386 71 619 640 707 641 406 (699) -0% 841 386

Investment revenue 30 746 27 417 27 417 5 312 24 616 16 847 7 769 46% 27 417

Transfers recognised - operational 209 352 281 358 317 384 – 145 465 189 015 (43 550) -23% 317 384

Other own revenue 240 183 156 976 127 006 5 623 56 158 57 592 (1 435) -2% 127 006

Total Revenue (excluding capital transfers and

contributions)

1 435 276 1 487 685 1 529 671 99 472 1 032 189 1 070 191 (38 002) -4% 1 529 671

Employee costs 364 115 404 633 413 629 30 585 294 932 296 383 (1 451) -0% 413 629

Remuneration of Councillors 17 504 20 771 20 770 1 578 13 471 13 467 4 0% 20 770

Depreciation & asset impairment 126 448 159 421 159 421 12 677 112 248 109 949 2 299 2% 159 421

Finance charges 43 953 39 320 39 320 – 20 956 20 956 0 0% 39 320

Materials and bulk purchases 317 300 409 271 444 304 29 416 287 603 301 505 (13 902) -5% 444 304

Transfers and grants 2 832 – 370 120 120 – 120 #DIV/0! 370

Other expenditure 400 611 592 207 563 710 40 343 297 300 295 571 1 729 1% 563 710

Total Expenditure 1 272 763 1 625 623 1 641 524 114 719 1 026 631 1 037 831 (11 200) -1% 1 641 524

Surplus/(Deficit) 162 513 (137 938) (111 854) (15 246) 5 558 32 360 (26 802) -83% (111 854)

Transfers recognised - capital 62 681 155 782 194 053 – 64 894 93 446 (28 552) -31% 194 053

Contributions & Contributed assets 17 558 10 812 10 812 621 12 451 17 105 (4 653) -27% 10 812

Surplus/(Deficit) after capital transfers &

contributions

242 751 28 657 93 012 (14 626) 82 904 142 911 (60 007) -42% 93 012

Share of surplus/ (deficit) of associate – – – – – – – –

Surplus/ (Deficit) for the year 242 751 28 657 93 012 (14 626) 82 904 142 911 (60 007) -42% 93 012

Capital expenditure & funds sources

Capital expenditure 211 065 221 795 317 023 13 223 104 964 110 557 (5 593) -5% 317 023

Capital transfers recognised 124 034 140 347 221 825 9 481 67 656 72 019 (4 362) -6% 221 825

Public contributions & donations – – – – – – – –

Borrowing 8 148 22 031 22 207 262 11 925 12 999 (1 074) -8% 22 207

Internally generated funds 78 883 59 417 72 990 3 479 25 383 25 540 (157) -1% 72 990

Total sources of capital funds 211 065 221 795 317 023 13 223 104 964 110 557 (5 593) -5% 317 023

Financial position

Total current assets 908 717 755 708 674 135 982 452 674 135

Total non current assets 2 805 341 2 875 177 2 875 177 2 858 703 2 875 177

Total current liabilities 358 816 222 015 222 015 547 902 222 015

Total non current liabilities 573 914 616 795 616 795 509 192 616 795

Community wealth/Equity 2 781 328 2 792 076 2 710 503 2 784 061 2 710 503

Cash flows

Net cash from (used) operating 268 391 267 248 267 757 (21 401) 448 785 222 633 (226 152) -102% 267 757

Net cash from (used) investing (52 076) (210 691) (210 691) (13 212) (128 324) (24 062) 104 262 -433% (210 691)

Net cash from (used) financing (18 454) (33 344) (33 344) – (22 786) (19 338) 3 448 -18% (33 344)

Cash/cash equivalents at the month/year end 563 183 388 536 389 045 – 662 997 544 555 (118 443) -22% 389 045

Debtors & creditors analysis 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys181 Dys-1

YrOver 1Yr Total

Debtors Age Analysis

Total By Income Source 77 670 8 072 7 738 6 343 5 556 5 619 23 766 78 638 213 401

Creditors Age Analysis

Total Creditors 3 057 277 452 2 879 1 869 – – – 3 060 479

Description

Budget Year 2016/17


2.2 Table C2: Monthly Operating Budget Statement by standard classification


2.3 Table C3: Monthly Operating Budget Statement by municipal vote


2.4 Table C4: Monthly Operating Budget Statement by revenue source and expenditure type Revenue generated from property rates and service charges forms a significant percentage of the revenue source of the municipality. The above table excludes revenue foregone arising from discounts and rebates associated with the tariff policy of the Municipality.


2.5 Table C5: Monthly Capital Budget Statement by municipal vote, standard classification and funding


2.6 Table C6: Monthly Budget Statement: Financial Position

2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Adjusted

BudgetYearTD actual

Full Year

Forecast

R thousands 1

ASSETS

Current assets

Cash 543 741 446 896 365 323 662 997 365 323

Call investment deposits – – – – –

Consumer debtors 111 706 79 035 79 035 127 074 79 035

Other debtors 85 808 61 468 61 468 30 744 61 468

Current portion of long-term receivables 960 233 233 730 233

Inventory 166 501 168 076 168 076 160 906 168 076

Total current assets 908 717 755 708 674 135 982 452 674 135

Non current assets

Long-term receivables 960 502 502 730 502

Investments – – – – –

Investment property 152 263 145 109 145 109 152 129 145 109

Investments in Associate – – – – –

Property, plant and equipment 2 651 654 2 727 882 2 727 882 2 705 076 2 727 882

Agricultural – – – – –

Biological assets – – – – –

Intangible assets 463 1 685 1 685 768 1 685

Other non-current assets – – –

Total non current assets 2 805 341 2 875 177 2 875 177 2 858 703 2 875 177

TOTAL ASSETS 3 714 058 3 630 885 3 549 312 3 841 155 3 549 312

LIABILITIES

Current liabilities

Bank overdraft – – – – –

Borrowing 23 360 38 826 38 826 42 949 38 826

Consumer deposits 20 879 18 019 18 019 21 295 18 019

Trade and other payables 238 119 143 888 143 888 379 200 143 888

Provisions 76 457 21 282 21 282 104 459 21 282

Total current liabilities 358 816 222 015 222 015 547 902 222 015

Non current liabilities

Borrowing 383 622 486 143 486 143 341 491 486 143

Provisions 190 292 130 652 130 652 167 700 130 652

Total non current liabilities 573 914 616 795 616 795 509 192 616 795

TOTAL LIABILITIES 932 730 838 810 838 810 1 057 094 838 810

NET ASSETS 2 2 781 328 2 792 076 2 710 503 2 784 061 2 710 503

COMMUNITY WEALTH/EQUITY

Accumulated Surplus/(Deficit) 2 713 819 2 717 945 2 636 372 2 719 121 2 636 372

Reserves 67 509 74 130 74 130 64 940 74 130

TOTAL COMMUNITY WEALTH/EQUITY 2 2 781 328 2 792 076 2 710 503 2 784 061 2 710 503

Description Ref


2.7 Table C7: Monthly Budget Statement: Cash Flow


This statement reflects the actual cash that is received and spent by the municipality. Cash payments and receipts will not coincide with Table C4, because Table C4 is partly based on billed income and expenditure. The table below provides a breakdown of the outstanding commitments against the cash and cash equivalents at end of March 2017.

Opening balance

(01.07.2016) Movement Closing balance

Repayments of Loans - short term portion 18 639 172 4 468 028 23 107 200

Capital Replacement Reserve 15 359 738 2 789 638 18 149 376

Unspent External Loans 0 10 914 184 10 914 184

Unspent Conditional Grants 34 491 338 84 594 619 119 085 958

Unspent Conditional Grants - Cash 34 491 338 -15 405 381 19 085 958

Unspent Conditional Grants - Call deposit 0 100 000 000 100 000 000

Housing Development Fund 57 101 448 0 57 101 448

Housing Development Fund - Cash 57 101 448 -50 000 000 7 101 448

Housing Development Fund - Call deposit 0 50 000 000 50 000 000

Trade debtors - deposits 19 759 545 1 534 958 21 294 503

Working capital 219 971 416 193 373 301 413 344 717

Working capital 19 971 416 283 373 301 303 344 717

Working capital: Call Deposit 200 000 000 -90 000 000 110 000 000

Closing Balance 365 322 659 297 674 728 662 997 387

Cash and cash equivalents commitments - 31 March 2017


2.8 Supporting documentation 2.8.1 Table SC3: Debtors Age Analysis

Description

R thousands

0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys 181 Dys-1 Yr Over 1Yr TotalTotal

over 90 days

Actual Bad

Debts Written

Off against

Debtors

Impairment -

Bad Debts i.t.o

Council Policy

Debtors Age Analysis By Income Source

Trade and Other Receivables from Exchange Transactions - Water 15 791 3 652 2 623 3 351 2 808 2 568 12 175 33 824 76 792 54 727 1 530 –

Trade and Other Receivables from Exchange Transactions - Electricity 31 885 910 282 138 154 402 740 3 967 38 479 5 401 6 –

Receivables from Non-exchange Transactions - Property Rates 16 694 1 247 872 709 658 559 2 801 8 379 31 920 13 107 277 –

Receivables from Exchange Transactions - Waste Water Management 9 452 1 154 828 795 732 661 3 255 10 619 27 496 16 062 856 –

Receivables from Exchange Transactions - Waste Management 7 389 899 634 607 565 515 2 508 7 377 20 494 11 572 702 –

Receivables from Exchange Transactions - Property Rental Debtors 28 4 4 4 4 4 23 283 354 317 60 –

Interest on Arrear Debtor Accounts 406 81 71 89 95 96 726 8 303 9 867 9 309 249 –

Recoverable unauthorised, irregular, fruitless and wasteful expenditure – – – – – – – – – – – –

Other (9 846) 702 1 253 1 092 718 313 1 834 6 641 2 708 10 599 29 –

Total By Income Source 71 800 8 650 6 566 6 785 5 734 5 119 24 063 79 394 208 110 121 094 3 709 –

2015/16 - totals only 61 634 7 895 6 827 5 526 5 594 4 770 20 222 64 283 176 751 3 422 – 0

Debtors Age Analysis By Customer Group

Government 2 017 1 094 155 76 59 50 252 208 3 911 646 – –

Commercial 23 537 999 1 041 866 566 415 1 388 7 166 35 978 10 401 – –

Households 46 348 6 543 5 355 5 831 5 092 4 641 22 363 71 114 167 287 109 040 3 709 –

Other (103) 14 15 11 17 13 60 906 933 1 007 – –

Total By Customer Group 71 800 8 650 6 566 6 785 5 734 5 119 24 063 79 394 208 110 121 094 3 709 –

Budget Year 2016/17

At the end of March 2017, an amount of R206.1 Million (gross debtors) was outstanding for debtors, with R121 million outstanding for longer than 90 days. R3.7 million was written off for March 2017 in respect of Indigent households. The Finance Department is busy compiling a report to be submitted to Council regarding old outstanding debt and recommendations. The biggest concern is that Indigent households outstanding debt increases by ±R1 million per month. A contractor has been appointed to repair water leakages in Indigent household’s curb debt.


The following graph compares the debtor’s age analysis end of September 2015 to the same period last year:

2.8.2 Table SC4: Creditors Age Analysis

Budget Year 2016/17

R thousands

Creditors Age Analysis By Customer Type

Bulk Electricity 0100 33 045 – – – – – – – 33 045 29 422

Bulk Water 0200 – – – – – – – – – –

PAYE deductions 0300 4 189 – – – – – – – 4 189 5 151

VAT (output less input) 0400 2 786 – – – – – – – 2 786 8 999

Pensions / Retirement deductions 0500 – – – – – – – – – –

Loan repayments 0600 – – – – – – – – – –

Trade Creditors 0700 7 559 326 358 1 2 354 – – – 10 597 6 729

Auditor General 0800 – – – – – – – – – –

Other 0900 – – – – – – – – – –

Total By Customer Type 1000 47 579 326 358 1 2 354 – – – 50 617 50 301

NT

Code0 -

30 Days

31 -

60 Days

Prior year totals

for chart (same

period)181 Days -

1 Year

Over 1

Year

Total61 -

90 Days

91 -

120 Days

121 -

150 Days

151 -

180 Days

Description

Reasons for creditors outstanding longer than 30 days:

There are disputes on some of the invoices that still need to be resolved; and

Invoices that has not been signed off by the relevant official for creditors to make the payment.


2.8.3 Table SC6: Transfers and grants receipts


2.8.4 Table SC7 (1): Transfers and grants expenditure


2.8.5 Table SC7 (2): Transfers and grants Roll-over expenditure


2.8.6 Table SC8: Councillor and staff benefits


2.8.7 Overtime table per department

CIVIL ENGINEERING

SERVICES

Department Name E/I Vote number Item Name Original Budget

Current Year

Adjusted Budget

Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available

Sewerage Networks 10521202740000 Overtime-Non Structured 2 434 250 4 234 250 2 891 695 2 793 025 658 792 1 139 233 290 410 401 630 302 960 1 441 225

Water Contamination Control10563202740000 Overtime-Non Structured 1 605 000 1 605 000 1 186 609 1 185 873 242 126 467 189 191 487 142 904 142 167 419 127

Water Contamination Control10563202750000 Overtime-Structured - - 96 027 90 898 33 239 26 419 10 968 12 700 7 571 -90 898

Water Contamination Control10563202770000 Overtime-Night Shift 160 000 160 000 121 571 121 895 30 509 45 022 15 251 15 395 15 718 38 105

Laboratory Services 10564202740000 Overtime-Non Structured 118 770 118 770 33 402 32 235 6 571 3 220 21 278 1 167 - 86 535

Laboratory Services 10564202750000 Overtime-Structured 890 890 - - - - - - - 890

Civil Administration 10615202740000 Overtime-Non Structured 24 610 24 610 172 683 166 974 49 971 42 147 20 739 29 914 24 205 -142 364

Streets & Storm Water10686202740000 Overtime-Non Structured 1 613 560 1 513 560 1 032 589 984 275 240 676 354 111 74 002 181 900 133 586 529 285

GIPTN - Auxillary Cost10687202740000 Overtime-Non Structured - - 9 137 66 517 - - - 4 569 61 948 -66 517

GIPTN - Auxillary Cost10687202770000 Overtime-Night Shift - - - 53 760 - - - - 53 760 -53 760

GIPTN - Establishment Costs10689202740000 Overtime-Non Structured 100 000 200 000 - - - - - - - 200 000

Water Purification 10835202740000 Overtime-Non Structured 1 070 000 1 510 000 1 107 913 1 074 192 254 062 367 859 183 504 151 244 117 522 435 808

Water Purification 10835202750000 Overtime-Structured 346 730 346 730 155 661 151 771 54 210 52 346 11 339 18 883 14 992 194 959

Water Purification 10835202770000 Overtime-Night Shift 200 970 200 970 158 921 155 975 40 325 56 396 20 315 20 942 17 997 44 995

Water Distribution 10848202740000 Overtime-Non Structured 2 205 270 3 805 270 2 426 428 2 300 290 626 403 766 162 277 865 377 999 251 861 1 504 980

TOTAL 9 880 050 13 720 050 9 392 636 9 177 679 2 236 885 3 320 104 1 117 158 1 359 245 1 144 288 4 542 371

% SPENT 67%


COMMUNITY SERVICES


Current Year

Adjusted Budget


Cemetries 10042202740000 Overtime-Non Structured 11 770 11 770 11 770 70 888 21 110 25 821 12 724 5 446 5 787 -59 118

Main Library 10084202740000 Overtime-Non Structured 3 210 3 210 - - - - - - - 3 210

Fire Services 10149202740000 Overtime-Non Structured 233 260 233 260 1 423 636 1 224 829 83 297 211 231 514 017 307 545 108 738 -991 569

Fire Services 10149202750000 Overtime-Structured - - 310 230 287 320 71 539 76 531 73 234 44 463 21 553 -287 320

Fire Services 10149202770000 Overtime-Night Shift 555 800 555 800 612 621 692 277 171 329 259 317 91 745 90 229 79 656 -136 477

Beach Areas 10246202740000 Overtime-Non Structured 25 680 25 680 32 470 29 727 1 617 4 401 18 040 4 206 1 463 -4 047

Maintenance 10291202740000 Overtime-Non Structured 4 280 4 280 27 327 33 356 7 964 10 561 2 424 6 378 6 029 -29 076

Fencing & Sidings 10356202740000 Overtime-Non Structured 7 490 7 490 60 423 61 830 12 862 20 709 16 796 5 028 6 435 -54 340

Sport Maintenance 10385202740000 Overtime-Non Structured 5 350 95 350 170 456 151 614 16 556 32 340 26 023 47 768 28 926 -56 264

Swimmingpool 10386202740000 Overtime-Non Structured 1 070 1 070 9 680 9 147 - 6 111 2 503 533 - -8 077

Environmental Admin 10398202740000 Overtime-Non Structured 2 140 2 140 - 690 - - - - 690 1 450

Social Services 10399202740000 Overtime-Non Structured 1 070 1 070 105 903 75 907 - 23 394 22 517 29 996 - -74 837

Parks & Gardens 10424202740000 Overtime-Non Structured - - 82 871 79 262 15 174 20 737 21 449 12 756 9 147 -79 262

Street Cleansing 10437202740000 Overtime-Non Structured 416 230 416 230 728 394 716 684 186 702 226 525 109 058 103 054 91 344 -300 454

Public Toilets 10534202740000 Overtime-Non Structured 134 820 134 820 37 951 35 725 9 754 10 187 5 059 6 475 4 249 99 095

Dumping Site 10602202740000 Overtime-Non Structured 166 920 166 920 119 155 152 288 25 643 48 091 22 912 11 254 44 387 14 632

Hawker Control 10699202740000 Overtime-Non Structured 130 540 130 540 183 439 155 042 36 027 30 495 50 727 33 095 4 698 -24 502

Security Services 10700202740000 Overtime-Non Structured 256 800 256 800 657 624 564 695 98 173 96 039 240 453 111 480 18 551 -307 895

Security Services 10700202770000 Overtime-Night Shift 2 000 2 000 26 919 27 123 6 789 9 319 3 913 3 449 3 653 -25 123

Traffic Services 10754202740000 Overtime-Non Structured 2 247 000 2 247 000 2 510 308 2 189 246 581 621 569 829 441 373 458 742 137 681 57 754

Traffic Services 10754202770000 Overtime-Night Shift 145 000 145 000 148 362 145 526 40 410 44 112 22 696 20 572 17 736 -526

Vehicle Registration 10767202740000 Overtime-Non Structured 12 840 12 840 66 007 54 811 11 733 14 593 6 195 16 743 5 547 -41 971

Refuse Removal 10770202740000 Overtime-Non Structured 1 350 790 1 350 790 1 812 074 1 800 556 326 667 584 384 336 759 282 132 270 614 -449 766

Drivers Licence 10783202740000 Overtime-Non Structured 84 530 84 530 88 974 84 390 20 009 36 039 11 477 10 724 6 140 140

Vehicle Testing 10796202740000 Overtime-Non Structured 2 770 2 770 6 794 4 026 153 - 820 2 911 143 -1 256

TOTAL 5 801 360 5 891 360 9 233 388 8 646 959 1 745 127 2 360 767 2 052 915 1 614 982 873 167 -2 755 599

% SPENT 147%

CORPORATE SERVICES


Current Year

Adjusted Budget


Administration 10013202740000 Overtime-Non Structured 35 310 35 310 21 101 29 066 8 361 11 402 - 669 8 634 6 244

DMA Area 10014202740000 Overtime-Non Structured 10 170 10 170 146 068 160 553 34 988 53 329 27 364 30 387 14 485 -150 383

Client Services 10019202740000 Overtime-Non Structured 42 800 42 800 -1 781 -1 781 - -1 781 - - - 44 581

Civic Centre 10165202740000 Overtime-Non Structured 254 660 374 660 173 200 205 110 90 590 40 567 11 301 15 371 47 281 169 550

Blanco Hall 10176202740000 Overtime-Non Structured 29 960 29 960 21 928 22 250 7 074 4 786 2 707 3 680 4 003 7 710

Conville Hall 10178202740000 Overtime-Non Structured 57 780 57 780 19 795 22 395 7 636 12 159 - - 2 600 35 385

Thembalethu Hall 10204202740000 Overtime-Non Structured 12 840 12 840 7 399 6 897 2 424 2 090 1 881 502 - 5 943

Touwsranten Hall 10217202740000 Overtime-Non Structured 22 470 22 470 20 944 20 746 5 809 4 786 3 737 3 306 3 108 1 724

ICT 10495202740000 Overtime-Non Structured 8 560 8 560 3 281 3 281 - 3 281 - - - 5 279

Thusong Centre 10864202740000 Overtime-Non Structured - - 4 853 4 853 4 853 - - - - -4 853

TOTAL 474 550 594 550 416 787 473 371 161 736 130 619 46 991 53 914 80 111 121 179

% SPENT 80%


ELECTROTECHNICAL SERVICES


Current Year

Adjusted Budget


Electricity: Admin 10806202740000 Overtime-Non Structured 206 510 206 510 108 385 127 129 12 142 64 441 24 452 3 675 22 419 79 381

Electricity: Distribution10819202740000 Overtime-Non Structured 4 485 440 4 985 440 3 714 493 3 653 650 763 409 1 642 698 438 539 434 923 374 080 1 331 790

Fleet Management 10932202740000 Overtime-Non Structured 97 370 97 370 132 927 127 013 46 676 18 376 24 619 21 628 15 714 -29 643

Mechanical Workshop10961202740000 Overtime-Non Structured 10 700 10 700 9 697 9 120 4 980 1 850 1 714 576 - 1 580

TOTAL 4 800 020 5 300 020 3 965 501 3 916 912 827 208 1 727 365 489 324 460 802 412 213 1 383 108

% SPENT 74%

FINANCIAL

SERVICES


Current Year

Adjusted Budget

Current Year SDBIP

Year-to-date

Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available

Housing 10055202740000 Overtime-Non Structured 1 070 1 070 - 222 - - - - 222 848

Credit Control 10233202740000 Overtime-Non Structured 6 420 6 420 11 004 11 004 4 872 6 132 - - - -4 584

Stores 10330202740000 Overtime-Non Structured 5 350 11 350 8 724 8 949 1 626 3 959 1 797 671 896 2 401

Income Section 10650202740000 Overtime-Non Structured 9 630 9 630 5 777 5 777 2 265 3 512 - - - 3 853

CFO Office 10660202740000 Overtime-Non Structured 1 070 1 070 - - - - - - - 1 070

Supply Chain Management10665202740000 Overtime-Non Structured 1 070 1 070 - - - - - - - 1 070

Creditors Section 10670202740000 Overtime-Non Structured 23 540 23 540 - - - - - - - 23 540

Remuneration Section10673202740000 Overtime-Non Structured 17 120 17 120 5 632 6 259 3 373 2 259 - - 627 10 861

TOTAL 65 270 71 270 31 137 32 211 12 135 15 863 1 797 671 1 745 39 059

% SPENT 45%

HUMAN SETTLEMENTS,LAND AFFAIRS


Current Year

Adjusted Budget


Housing Administration10220202740000 Overtime-Non Structured 657 170 657 170 422 678 418 331 92 534 133 948 62 273 66 961 62 614 238 839

Housing Administration10220202770000 Overtime-Night Shift 70 000 38 000 - - - - - - - 38 000

Planning 10592202740000 Overtime-Non Structured 12 840 12 840 - - - - - - - 12 840

Director: Planning 10740202740000 Overtime-Non Structured 2 140 2 140 - - - - - - - 2 140

TOTAL 742 150 710 150 422 678 418 331 92 534 133 948 62 273 66 961 62 614 291 819

% SPENT 59%

MUNICIPAL MANAGER


Current Year

Adjusted Budget


Office of the Executive Mayor10576202740000 Overtime-Non Structured 6 420 6 420 70 594 66 709 4 594 37 815 2 530 12 827 8 942 -60 289

Office of the Municipal Manager10631202740000 Overtime-Non Structured - - 161 616 246 767 12 455 34 862 35 660 39 320 124 471 -246 767

Local Economic Development10736202740000 Overtime-Non Structured 7 490 7 490 8 094 8 912 2 098 3 379 518 1 049 1 867 -1 422

IDP / PMS 10017202740000 Overtime-Non Structured - 30 000 4 201 2 101 2 098 3 379 518 2 101 - 27 899

TOTAL 13 910 43 910 244 506 324 488 21 246 79 436 39 225 55 297 135 280 -280 578

% SPENT 739% - -

GRAND TOTAL 21 777 310 26 331 310 23 706 634 22 989 951 5 096 871 7 768 103 3 809 165 3 611 872 2 709 418 3 341 359

% SPENT 87%


2.8.8 Table SC9: Monthly actual and revised targets for cash receipts and expenditure

July August Sept October Nov Dec January Feb March April May June

R thousands 1 Outcome Outcome Outcome Outcome Outcome Outcome Budget Budget Budget Budget Budget Budget

Cash Receipts By Source

Property rates 17 352 18 618 19 360 18 789 22 707 17 128 18 192 17 284 17 080 13 960 11 622 5 303 197 396 216 302 231 443

Property rates - penalties & collection charges 103 43 1 (2) 35 33 28 25 60 280 421 4 429 5 456 5 838 6 247

Service charges - electricity revenue 19 456 28 108 27 428 32 255 29 649 29 143 27 809 30 615 28 202 37 892 35 366 220 925 546 849 584 733 625 228

Service charges - water revenue 6 982 8 854 9 174 9 760 9 268 8 214 9 087 9 656 10 133 7 776 7 290 10 013 106 207 111 033 117 477

Service charges - sanitation revenue 5 110 6 894 6 120 6 672 6 841 5 457 5 734 5 991 6 490 4 432 5 058 3 794 68 594 72 456 76 495

Service charges - refuse 3 968 5 209 4 915 5 198 4 701 4 489 4 578 4 671 5 247 3 573 3 347 383 50 279 54 551 59 183

Service charges - other 703 1 347 668 664 572 559 508 565 866 1 1 (6 440) 14 15 16

Rental of facilities and equipment 83 76 78 61 71 68 59 65 60 106 105 1 839 2 672 2 859 1 320

Interest earned - external investments 1 278 1 519 1 557 1 856 4 771 2 692 2 144 0 5 312 2 525 1 690 1 922 27 267 27 535 29 428

Interest earned - outstanding debtors 449 252 290 353 353 355 487 446 291 321 345 742 4 684 5 011 5 362

Dividends received – – – – – – – – – – – – – – –

Fines 751 721 589 810 608 796 808 523 437 737 735 8 017 15 533 15 160 16 222

Licences and permits 48 49 63 198 81 113 371 249 137 152 201 1 289 2 951 3 157 3 378

Agency services 1 865 1 981 (2 234) 905 (414) 815 723 1 021 1 095 95 400 1 219 7 470 7 993 8 553

Transfer receipts - operating 45 780 2 804 2 665 19 526 2 090 34 559 105 501 12 212 – – – 76 799 301 937 430 619 469 586

Other revenue 45 954 63 256 180 528 75 571 (279 918) 24 656 177 119 186 937 110 380 4 209 6 832 (531 906) 63 621 67 898 68 261

Cash Receipts by Source 149 881 139 731 251 203 172 616 (198 584) 129 080 353 149 270 260 185 792 76 061 73 412 (201 672) 1 400 929 1 605 162 1 718 199 –

Other Cash Flows by Source –

Transfer receipts - capital 35 808 1 475 – 14 753 – 14 496 48 050 4 694 27 468 – – (6 458) 140 285 121 593 131 725

Contributions & Contributed assets – – – 568 557 78 606 1 907 402 – – 2 027 6 145 6 575 7 036

Proceeds on disposal of PPE 37 18 (17) 15 0 – 1 – 1 – – 4 532 4 586 4 907 5 251

Short term loans – – – – – – – – – – – – – – –

Borrowing long term/refinancing – – – 21 970 – – 869 – – 2 197 5 493 (23 914) 6 615 126 831 90 655

Increase in consumer deposits – – – – – – 42 219 227 3 2 1 559 2 052 451 230

Receipt of non-current debtors – – – – – – – – – – – – – – –

Receipt of non-current receivables – – – – – – – – – – – 114 114 (633) (4)

Change in non-current investments – – – – – – – – (125 000) – – 125 000 – – –

Total Cash Receipts by Source 185 726 141 224 251 185 209 921 (198 026) 143 654 402 717 277 080 88 890 78 261 78 907 (98 813) 1 560 726 1 864 886 1 953 091

Description RefBudget Year 2016/17

2016/17 Medium Term Revenue &

Expenditure Framework

Budget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19


July August Sept October Nov Dec January Feb March April May June

R thousands 1 Outcome Outcome Outcome Outcome Outcome Outcome Budget Budget Budget Budget Budget Budget

Cash Payments by Type –

Employee related costs 29 541 33 040 42 758 43 007 59 531 45 248 44 590 49 163 33 932 29 632 29 632 (24 403) 415 670 456 535 488 336

Remuneration of councillors 1 173 1 271 1 555 1 496 1 543 1 541 1 538 1 581 1 582 1 461 1 461 4 561 20 761 21 981 23 269

Interest paid – – – – – 20 411 546 – 120 – – 18 244 39 320 35 097 31 107

Bulk purchases - Electricity – 47 913 47 791 28 819 28 572 28 417 28 202 28 329 26 586 24 783 24 022 77 490 390 923 421 650 454 791

Bulk purchases - Water & Sewer – – – – – – – – – – – – – – –

Other materials 0 1 582 1 630 2 259 1 458 1 517 2 498 2 469 1 846 52 21 (14 911) 422 477 532

Contracted services 756 7 194 9 703 6 617 7 048 3 397 4 316 5 758 9 199 20 104 23 925 115 461 213 479 261 420 324 149

Grants and subsidies paid - other municipalities – – – – – – – – – – – – – – –

Grants and subsidies paid - other 970 140 226 174 161 265 451 278 192 81 250 1 511 4 698 4 040 4 140

General expenses 4 885 15 698 14 870 15 963 19 758 15 975 10 516 15 125 161 203 15 057 11 621 (111 978) 188 692 196 052 249 406

Cash Payments by Type 37 325 106 838 118 532 98 334 118 072 116 771 92 656 102 703 234 660 91 169 90 932 65 974 1 273 966 1 397 253 1 575 730 –

Other Cash Flows/Payments by Type

Capital assets 6 068 8 549 14 208 7 769 12 619 17 231 5 659 9 563 9 536 12 500 36 000 81 833 221 536 401 542 341 986

Repayment of borrowing – – – – – 20 557 2 229 – – – – 19 225 42 011 38 828 35 856

Other Cash Flows/Payments 87 225 33 121 15 742 (35 088) 29 649 10 537 3 032 10 334 17 261 – – (171 813) – – –

Total Cash Payments by Type 130 617 148 507 148 482 71 016 160 340 165 096 103 576 122 599 261 458 103 669 126 932 (4 780) 1 537 514 1 837 623 1 953 572 –

NET INCREASE/(DECREASE) IN CASH HELD 55 109 (7 284) 102 703 138 906 (358 367) (21 442) 299 141 154 481 (172 568) (25 408) (48 025) (94 033) 23 212 27 264 (481)

Cash/cash equivalents at the month/year beginning: 365 323 420 431 413 148 515 851 654 756 296 389 274 947 574 088 728 569 556 001 530 592 482 568 365 323 388 535 415 799

Cash/cash equivalents at the month/year end: 420 431 413 148 515 851 654 756 296 389 274 947 574 088 728 569 556 001 530 592 482 568 388 535 388 535 415 799 415 318

Description RefBudget Year 2016/17

2016/17 Medium Term Revenue &

Expenditure Framework

Budget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19


2.8.9 Withdrawals from municipal bank account


2.8.10 Loans and Borrowings for 3rd quarter

SAMRAS Loan ID Lending institution

Original Capital Amount

Balance 01/03/2017

Repayments March 2017

Interest Capitalised

March 2017

Balance 31/03/2017 Percentage

1061 INCA 24 200 000 0 0 9.00%

1062 DBSA 35 800 000 23 051 219 23 051 219 9.41%

1063 INCA 18 000 000 0 0 10.07%

1064 ABSA Bank 18 000 000 0 0 10.24%

1065 DBSA 46 000 000 31 881 131 31 881 131 9.41%

1066 DBSA 45 700 000 33 468 402 33 468 402 9.18%

1067 DBSA 47 400 000 3 537 126 3 537 126 9.37%

1068 DBSA 38 540 000 8 762 721 8 762 721 11.21%

1069 DBSA 54 182 000 43 581 257 43 581 257 11.10%

1070 DBSA 39 743 000 33 711 317 33 711 317 11.86%

1071 DBSA 20 000 000 12 443 972 12 443 972 6.75%

1072 DBSA 34 700 000 12 715 731 12 715 731 11.90%

1073 DBSA 13 000 000 4 099 139 4 099 139 6.75%

1074 DBSA 81 300 000 70 418 329 70 418 329 12.15%

1075 DBSA 15 450 000 10 096 701 10 096 701 6.75%

1076 DBSA 23 450 000 10 220 028 10 220 028 12.67%

1077 DBSA 5 000 000 1 861 231 1 861 231 6.75%

1078 FNB 65 000 000 50 261 991 50 261 991 11.01%

8169/103 DBSA (Elec) 7 551 233 0 0 12.00%

13514/101 DBSA (Sewer) 4 271 455 723 376 723 376 7.84%

1080 ABSA Bank 291 753 128 766 128 766 8.88%

1081 ABSA Bank 291 753 128 766 128 766 8.88%

1082 ABSA Bank 291 753 128 766 128 766 8.88%

1083 ABSA Bank 291 753 128 766 128 766 8.88%

1084 ABSA Bank 753 424 338 009 338 009 8.88%

1085 ABSA Bank 161 013 71 455 71 455 8.63%

1086 ABSA Bank 279 004 123 787 123 787 8.63%

1087 ABSA Bank 239 088 106 111 106 111 8.63%

1088 ABSA Bank 166 291 73 799 73 799 8.63%

1089 ABSA Bank 234 526 104 086 104 086 8.63%

1090 ABSA Bank 113 070 50 182 50 182 8.63%

1091 ABSA Bank 101 800 44 451 44 451 8.63%

1092 ABSA Bank 229 702 101 945 101 945 8.63%

1093 ABSA Bank 429 276 236 880 236 880 8.68%

1094 ABSA Bank 255 851 141 182 141 182 8.68%

1095 ABSA Bank 30 702 16 942 16 942 8.68%

1096 ABSA Bank 30 702 16 942 16 942 8.68%

1097 ABSA Bank 43 860 24 202 24 202 8.68%

1098 ABSA Bank 298 872 164 921 164 921 8.68%

1099 ABSA Bank 661 670 365 118 365 118 8.68%

1100 ABSA Bank 28 175 15 548 15 548 8.68%


SAMRAS Loan ID Lending institution

Original Capital Amount

Balance 01/03/2017

Repayments March 2017

Interest Capitalised

March 2017

Balance 31/03/2017 Percentage

1101 ABSA Bank 298 872 164 921 164 921 8.68%

1102 ABSA Bank 153 094 84 479 84 479 8.68%

1103 ABSA Bank 28 175 15 548 15 548 8.68%

1104 ABSA Bank 201 838 110 595 110 595 8.68%

1105 ABSA Bank 1 352 518 741 784 741 784 8.68%

1106 ABSA Bank 1 365 470 747 852 747 852 8.68%

1107 ABSA Bank 1 365 470 747 852 747 852 8.68%

1108 ABSA Bank 201 838 110 544 110 544 8.68%

1109 ABSA Bank 201 838 110 570 110 570 8.68%

1110 ABSA Bank 201 838 110 570 110 570 8.68%

1111 ABSA Bank 238 435 149 628 149 628 9.13%

1112 ABSA Bank 152 160 95 653 95 653 9.13%

1113 ABSA Bank 747 237 535 502 535 502 9.13%

1114 ABSA Bank 307 000 219 845 219 845 9.13%

1115 ABSA Bank 177 760 126 949 126 949 9.13%

1116 ABSA Bank 219 458 157 667 157 667 8.76%

1117 ABSA Bank 307 000 220 009 220 009 9.13%

1118 ABSA Bank 177 760 126 949 126 949 9.13%

1119 ABSA Bank 177 760 126 949 126 949 9.13%

1120 ABSA Bank 747 237 535 501 535 501 9.13%

1121 ABSA Bank 985 678 707 965 707 965 8.76%

1122 ABSA Bank 139 547 117 815 117 815 8.92%

1123 ABSA Bank 142 965 120 674 120 674 8.92%

1124 ABSA Bank 254 270 214 624 214 624 8.92%

1125 ABSA Bank 259 265 218 840 218 840 8.92%

1126 ABSA Bank 259 265 218 840 218 840 8.92%

1127 ABSA Bank 168 228 142 030 142 030 8.92%

1128 ABSA Bank 259 519 219 103 219 103 8.92%

1129 ABSA Bank 259 519 219 103 219 103 8.92%

1130 ABSA Bank 354 334 298 619 298 619 8.92%

1131 ABSA Bank 1 318 540 1 112 166 1 112 166 8.92%

1132 ABSA Bank 39 750 33 319 33 319 8.92%

1133 ABSA Bank 39 750 33 326 33 326 8.92%

1134 ABSA Bank 783 973 661 133 661 133 8.92%

1135 ABSA Bank 783 973 661 133 661 133 8.92%

1136 ABSA Bank 168 228 139 944 139 944 9.13%

1137 ABSA Bank 132 696 96 807 96 807 9.13%

1138 STANDARD BANK 21 970 000 19 740 926 19 740 926 9.96%

TOTAL 383 540 024 0 0 383 540 024


REMUNERATION OF

COUNCILLORS Original Budget Adjusted Budget SDBIP

Year-to-date

Actual Available Quarter 1 Quarter 2 Quarter 3

RemunCouncilrs:Basic Salary 6 351 100 6 351 100 9 386 499 9 381 332 -3 030 232 1 435 474 1 503 850 6 442 008

RemunCouncilrs:Cell Phone Allo 1 106 036 1 106 036 804 147 802 408 303 628 264 021 265 364 273 023

RemunCouncilrs:Housing Allowan - - - - - - - -

RemunCouncilrs:Medial Aid Bene 300 000 300 000 110 655 108 146 191 854 41 127 28 076 38 944

RemunCouncilrs:Office Bearer A 7 554 105 7 553 105 -4 363 - 7 553 105 1 375 406 1 677 305 -3 052 711

RemunCouncilrs:Pension Fund Co 828 000 828 000 261 560 264 710 563 290 92 349 60 125 112 236

RemunCouncilrs:Travel Allowanc 4 631 742 4 631 742 2 908 711 2 914 450 1 717 292 752 715 940 708 1 221 027

TOTAL 20 770 983 20 769 983 13 467 209 13 471 047 7 298 936 3 961 092 4 475 428 5 034 527

REMUNERATION OF SENIOR

MANAGERS Original Budget Adjusted Budget SDBIP

Year-to-date


SnrMan:Accom Travel&Incidental - - - - - - - -

SnrMan:Acting Allowance 139 800 139 800 166 876 103 734 36 066 25 055 15 538 63 141

SnrMan:Bargaining Council - - 346 346 -346 115 115 115

SnrMan:Basic Salary 11 809 410 11 809 410 7 353 089 7 354 227 4 455 183 2 413 810 2 768 599 2 171 819

SnrMan:Cellular&Telephone - - 75 600 75 600 -75 600 25 200 25 200 25 200

SnrMan:Entertainment - - - - - - - -

SnrMan:Group Life Insurance - - 17 473 17 473 -17 473 6 033 6 383 5 057

SnrMan:Medical - - 96 041 94 680 -94 680 31 316 31 316 32 049

SnrMan:Pension Funds - - 726 808 727 030 -727 030 226 300 263 237 237 493

SnrMan:Performance Bonus - - 26 127 26 127 -26 127 - 26 127 -

SnrMan:Pmnt In Lieu Of Leave - - - - - - - -

SnrMan:Travel/Motor Vehicle - - 480 105 480 105 -480 105 160 035 160 035 160 035

SnrMan:Unemployment Insurance - - 8 031 8 031 -8 031 2 677 2 677 2 677

TOTAL 11 949 210 11 949 210 8 950 495 8 887 354 3 061 856 2 890 541 3 299 227 2 697 586

2.8.11 Section 66 Report:


REMUNERATION OF

PERSONNEL Original Budget Adjusted Budget SDBIP

Year-to-date


Staff: Interns - 60 000 - - 60 000 - - -

Staff:Accommodation Travel&Inc 1 471 100 1 503 100 836 734 656 379 846 721 94 265 329 696 232 418

Staff:Acting Allowance 2 882 290 4 471 123 3 757 249 3 641 564 829 559 836 788 1 335 937 1 468 839

Staff:Annual Bonus 16 461 590 16 461 590 15 168 185 15 160 917 1 300 673 36 588 15 109 529 14 800

Staff:Bargaining Council 113 513 113 513 144 220 144 266 -30 753 73 797 43 135 27 333

Staff:Basic Salary&Wages 234 975 800 239 362 820 177 809 633 177 522 832 61 839 988 57 286 888 60 226 044 60 009 900

Staff:Basic Salary&Wages-CapTo -343 470 -915 920 -544 792 -442 856 -473 064 - - -442 856

Staff:Cellular&Telephone 904 800 904 800 656 505 660 894 243 906 208 793 222 156 229 946

Staff:Contract Appointments - - - - - - - -

Staff:Group Life Insurance 4 060 080 4 060 080 2 478 095 2 437 354 1 622 726 837 164 840 123 760 066

Staff:Housing - Essential User - 1 970 240 11 046 11 046 1 959 194 4 368 4 452 2 226

Staff:Housing - Housing Benefi 1 402 800 1 402 800 968 049 974 200 428 600 316 172 326 115 331 913

Staff:Housing - Rental Subsidy 357 000 357 000 280 435 278 435 78 565 91 750 94 185 92 500

Staff:Lifeguard/Duty Squads 1 000 000 1 000 000 - - 1 000 000 - - -

Staff:Long Service Award 5 048 737 5 048 737 1 636 134 1 651 576 3 397 161 458 755 440 977 751 843

Staff:Medical 21 879 050 21 879 050 15 497 899 15 514 680 6 364 370 5 042 164 4 990 984 5 481 531

Staff:Overtime-Night Shift 1 133 770 1 101 770 1 068 395 1 196 557 -94 787 289 363 414 166 493 027

Staff:Overtime-Non Structured 20 295 920 24 881 920 22 076 322 21 263 406 3 618 514 4 646 421 7 195 261 9 421 724

Staff:Overtime-Structured 347 620 347 620 561 918 529 988 -182 368 158 988 155 297 215 704

Staff:Payments In Lieu Of Leav - - 3 049 026 2 804 304 -2 804 304 1 109 560 1 087 290 607 454

Staff:Peace Workers - - - - - - - -

Staff:Pension 39 115 160 39 115 160 24 791 218 24 806 038 14 309 122 8 220 112 8 252 650 8 333 275

Staff:Performance Based Bonuse - - - - - - - -

Staff:Post-RetireBen-CurrentCs 5 359 426 5 359 426 158 142 160 648 5 198 778 53 407 53 928 53 313

Staff:Post-RetireBen-GainLoss - - - - - - - -

Staff:Post-RetireBen-InterestC 11 744 680 11 744 680 - - 11 744 680 - - -

Staff:Scarcity Allowance 155 720 155 720 171 812 171 812 -16 092 56 972 57 420 57 420

Staff:Standby Allowance 4 862 070 5 882 070 4 787 564 4 819 986 1 062 084 1 129 621 1 767 338 1 923 026

Staff:Tools Allowance 104 140 104 140 102 830 102 830 1 310 34 949 34 277 33 605

Staff:Travel Or Motor Vehicle 14 537 110 12 701 870 10 133 275 10 147 261 2 554 609 3 483 482 3 462 571 3 201 207

Staff:Uniform/Special/Protect 1 957 500 - 595 595 -595 - 595 -

Staff:Unimployment Insurance F 2 143 855 2 143 855 1 823 606 1 825 429 318 426 561 323 611 797 652 309

TOTAL 391 970 261 401 217 164 287 424 093 286 040 141 115 177 023 85 031 693 107 055 924 93 952 524


2015/16 Budget Year 2016/17

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actualYearTD actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands 1 %

Repairs and maintenance expenditure by Asset Class/Sub-class

Infrastructure 45 762 101 927 101 836 6 773 63 726 66 593 2 867 4.3% 65 448

Infrastructure - Road transport 14 431 20 510 18 954 1 164 11 456 11 796 340 2.9% 18 254

Roads, Pavements & Bridges 9 034 20 510 18 954 1 164 11 456 11 796 340 2.9% 18 254

Storm water 5 396 – – – – – – –

Infrastructure - Electricity 7 839 – – – – – – 6 343

Generation – – –

Transmission & Reticulation 6 373 – 6 343

Street Lighting 1 466 – –

Infrastructure - Water 5 720 13 232 15 823 1 530 9 782 9 588 (195) -2.0% 9 313

Dams & Reservoirs – – – – – – – –

Water purification 654 13 232 15 823 1 530 9 782 9 588 (195) -2.0% 2 128

Reticulation 5 066 – – – – – – 7 185

Infrastructure - Sanitation 17 708 29 103 27 228 1 898 19 340 20 309 969 4.8% 26 163

Reticulation 16 886 25 377 21 672 1 436 15 755 16 738 983 5.9% 20 637

Sewerage purification 822 3 726 5 556 462 3 584 3 571 (14) -0.4% 5 526

Infrastructure - Other 65 39 082 39 831 2 181 23 148 24 900 1 752 7.0% 5 375

Waste Management 65 39 082 39 831 2 181 23 148 24 900 1 752 7.0% 5 375

Community 20 429 31 957 28 461 689 16 164 18 439 2 275 12.3% 27 954

Parks & gardens 536 2 415 2 510 28 733 914 182 19.9% 2 390

Sportsfields & stadia 1 172 2 172 2 089 305 1 448 1 324 (124) -9.3% 2 189

Swimming pools 266 315 305 47 244 249 5 1.9% 305

Community halls 516 1 427 2 157 96 447 397 (51) -12.8% 1 367

Libraries – 177 157 4 108 111 3 2.9% 157

Recreational facilities 171 123 248 3 245 245 (1) -0.3% 248

Fire, safety & emergency 0 64 179 2 131 132 0 0.2% 164

Security and policing 200 – – – – – – –

Buses 12 820 19 000 14 489 – 9 120 11 424 2 304 20.2% 19 000

Cemeteries 81 1 348 1 348 49 442 411 (31) -7.5% 1 348

Social rental housing 695 – – – – – – –

Other 3 973 4 917 4 980 155 3 246 3 233 (12) -0.4% 787 –

Investment properties – 1 408 1 122 74 688 629 (59) -9.3% 1 132

Housing development – 947 621 50 221 185 (36) -19.6% 671

Other – 461 501 24 467 444 (22) -5.1% 461

Other assets 18 916 9 301 13 708 905 7 205 6 886 (319) -4.6% 14 659

General vehicles 6 127 1 374 3 050 218 1 576 1 491 (86) -5.7% 5 126

Specialised vehicles 2 287 2 352 3 572 271 2 762 2 774 12 0.4% 2 722

Plant & equipment 6 325 2 442 4 011 272 929 740 (189) -25.6% 3 193

Computers - hardware/equipment 159 1 702 1 702 0 1 239 1 239 (0) 0.0% 1 702

Furniture and other office equipment 139 444 478 27 121 112 (9) -8.1% 448

Civic Land and Buildings 3 505 200 200 10 78 73 (5) -7.5% 200

Other Buildings – 787 695 107 499 458 (41) -9.0% 1 269

Other 374 – – – – – – –

Total Repairs and Maintenance Expenditure 85 107 144 593 145 127 8 442 87 783 92 548 4 765 5.1% 109 194

Specialised vehicles 2 287 2 352 3 572 271 2 762 2 774 12 0.4% 2 722

Refuse 1 683 1 800 2 950 254 2 364 2 317 (47) -2.0% 2 170

Fire 604 552 622 17 397 456 59 13.0% 552

Conservancy – – – – – – – –

Ambulances – – – – – – – –

Description Ref

2.8.12 Table SC13(c): Expenditure on repairs and maintenance by asset class


2.8.13 Deviations March 2017

DEVIATIONS: MARCH 2017

SERVICES / GOODS

AWARDED TO AMOUNT VOTE /

JOBCOSTING REASON

OTHER SUPPLIERS

FINANCIAL SERVICES

Ribbons for Tally Printer

Printegration R 12 996.00 1/0650204720000 Sole Supplier

Income Section: Printing &

Publications

CORPORATE SERVICES

Training: Examiner for Drivers Licence

Gene Louw R 22 319.78 20160623018170 Impossible to follow the official procurement process. Only supplier in the Western Cape HR:

Contracted Services

Setup IP phones at Old Swanepoel Building in Thembalethu

Smart Office Connexions

R 8 823.60 20160623019137 Impossible to follow the official procurement process due to existing system in place Switchboard

Furniture & Office equipment

Armed response service for offices in Meadestreet

MSec Security R 2 619.00 20160623016452 Impossible to follow the official procurement process. The building is equipped with MSec alarm system.

Security Services



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

OFFICE OF THE MUNIPAL MANAGER

GIPTN timetable pocket guide

Pocket Media Solutions

R 97 213.50 201606102132219 Sole Supplier

Municipal running cost: GIPTN

Transport IDP/Budget Roadshows

Ndabeni Taxi's R 3 600.00 10017200260000 Impossible to follow the official procurement process. Short notice.

IDP Business & Finance

Safe keep and erect tourism stand: Cape Getaway Tourism Showcase

Tourism ZA (PTY) Ltd

R 4 512.45 10518201320000 Impossible to follow the official procurement process. Tourism ZA manufactured the stand for George Municipality.

Tourism: Event Promotors

Purchase of four sewing machines and two over lockers

Sewing Suid Kaap R19 996.00 20160623018624 Impossible to follow the official procurement process. The other suppliers don't provide training and maintenance plans.

Game Mariets

Tourism: Communication

Advertising: Go George

Algoa FM R 19 391.40 20161027132219 Sole supplier of specific service.



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS


Readspeaker software

Readspeaker BV R 24 398.00 20161027132219

Sole supplier


Stand space: Cape Gateway

Show

Ramsay Media (PTY) Ltd

R 15 334.71 10518201320000 Sole Supplier

Tourism: Event Promotors

Transport: Ward Committee Establishment

African Express R 9 250.00 20160623019555 Impossible to follow the official procurement process. Only supplier in George.

Remuneration to Ward Committee

Printed and distribution of George Municipal Newspaper.

Group Editors R9 516.26 10629203770000 Sole supplier of specific service.

Communication: Municipal Newsletter

Office furniture: LED Manager

MMA Office Furniture

R22 885.50 20160703113548 Impossible to follow the official procurement process. Cheapest supplier is not able to supply the

Waltons Office National



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

Furniture & Fittings

furniture per specifications

Live reads: Commuter behaviour and Route Refinement Campaigns for GIPTN

Eden FM R66 484.80 20161027132219 Sole supplier for specific service.


Advertisement in Die Burger

Kwagga Trust R4 000.00 10629203770000 Impossible to follow the official procurement process.

Communication: Municipal Newsletter

GIPTN Campaign: Commuter behaviour and Route refinements

Media Connection R6 771.60 20161027132219 Sole supplier of specific service.


Replacement of Kitchen Hardware

Anstro Catering Equipment

R24 291.12 20160623018354 Impossible to follow the official procurement process. To preserve the uniformity of the existing hardware.

Council Expenses: Operational cost



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

Exhibition at Garden Route Mall: Go George

Word for Word Marketing

R6 270.00 20161027132219 Sole Supplier


Go George Advert: Route Refinements and Commuter behaviour

Algoa FM R41 040.00 20161027132219 Sole Supplier


PLANNING, LAND AFFAIRS AND HUMAN SETTLEMENT

19 Families in Golden Valllley needs to be relocated urgently

Must Build R319 368.53 20160623016962 Emergency

Housing: Building Contractors

CORPORATE SERVICES

Repairs to Huber Pumps & Screens & Service of belt press

Huber Technology R164 081.34 20160623018978 Sole Supplier

Water contamination: Maintenance of

equipment



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

Repair burst pipe at Skid 1 at the UF Plant

Alula Water R198 381.09 20160623018978

Emergency

Maintenance of equipment - UF

Plant

Supply and fitting of volute and check valve and seal housing

Coastal Armature R12 095.20 1502233 MFW Pump

station Maintenance

Impossible to follow the official procurement process. Strip & quote.

R32 376.00 1502145 MFW Pump

Station Maintenance

Civil designer Annual Subscription

Knowledge Base R38 311.03 20160630172435 Sole supplier

Civil Admin Cost: Learnership

ENVIRONMENTAL AFFAIRS & COMMUNITY SAFETY

Mark X breatherlizer

Doculam R4 440.30 20160623020718

Sole supplier

Law Enforcement Inventory

Cover for refuse Top Canvas R3 000.00 20160623019320

Emergency



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

truck, transporting dead animals

Dumping site Refuse removed

Transport: Human Rights Day

African Express R3 200.00 20160722092305

Impossible to follow the official procurement process. Only supplier in George.

Social Services: Event Promotors

Repairs at Pacatlsdorp Post Office after burglary

Lionel's Maintenance

R4 500.00 20160623020591

Emergency

Properties: Maintenance: Buildings &

Facilities

New electrical gate: Traffic Department

JFH Holdings R26 492.36 20160623020778

Impossible to follow the official procurement process. Recommended supplier withdrew his quote

JTL Construction Grassworld Law Enforcement

Maintenance Buildings &

Facilities

Insignia The Badge Company

R14 931.72 10754205220000

Impossible to follow the official procurement process. Only supplier in the Western Cape.

Traffic Uniforms



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

Repair of refuse containers and bogie drive at Transfer Station

Precision Production

R20 140.38 20160623019334

Emergency

Dumping site: Maintenance of

Equipment

Repair compactor at Trasnfer Station

Electrical Pro R8 508.99 20160630203158

Emergency

Dumping site Electrical

Calibration of Sound Level Meter

Mackenzie Hoy Consulting

R10 944.00 20170216144231

Impossible to follow the official procurement process. Only supplier to calibrate specific equipment.

Environmental Health:

Maintenance of unspecified equipment

ELECTRO-TECHNICAL SERVICES

Parts for safe ring main units

ABB South Africa R18 749.58 1032005

Sole supplier

Elec Distribution Substations

Repair Verotest R47 027.37 2016071113356

Emergency



SERVICES / GOODS


JOBCOSTING REASON

OTHER SUPPLIERS

instrument Elec Engineering Services: General

Manufacture and replace exhaust for Iveco Fire Truck CAW 64439

Ramcom Truck & Load Bodies

R14 300.61 80634094706

Impossible to follow the official procurement process. Strip & quote.

Fire Department Water Tanker

Emergenc repair to main 11Kv cable in Uniondale

VE Reticulation R67 224.97 20160702124412

Emergency

Elec Distribution Maintenance of

unspecified equipment

Seals to repair pump

D & D Pumps R3 408.60 1500316

Sole supplier

MFW Purification Works

TOTAL R 1 433 195.79


2.9 “Annexure A”:

Top Layer SDBIP –

Quarter 3 ended

31 March 2017


George Municipality

SDBIP 2016/2017: Top Layer SDBIP Report


Municipal Manager

Ref Strategic Objective KPI Unit of Measurement Annual Target

KPI Calculation Type

Sep Dec Mar Overall Performance as at

Mar 2017

Actual Actual Actual Target Actual R

TL10 Good governance and human capital

The number of people from employment equity target groups employed (newly appointed) in the three highest levels of management in compliance with the municipality's approved Employment Equity Plan by 30 June 2017

Number of people employed (newly appointed)

1 Accumulative 0 0 0 0 0 N/A


Review the 3 year Internal Audit Plan based on Risk Assessment and submit to audit committee by 30 September 2016

RBAP (Risk Based Audit Plan) submitted to Audit Committee by 30 September 2016 and approved by 31 October 2016

1 Carry Over 1 0 0 1 1 G


Execution of Internal Plan and issuing of Internal Audit Reports based on Internal Audit Plan by 30 June 2017 ((Actual hours completed/ Planned hours to be completed)x100)

% of target hours completed by 30 June 2017 {(Actual hours completed/ Planned hours to be completed)x100}

100% Carry Over 0% 0% 0% 0% 0% N/A


Facilitate the review of the Risk Management Policy and implementation plan and submit to Council by 30 June 2017

Risk Management Policy and implementation plan submitted to Council by 30 June 2017

1 Carry Over 0 0 0 0 0 N/A

TL19 Participative partnerships

Complete the planning for the IDP/Budget process with the development and approval of the IDP/Budget process plan by 31 August 2016

Process plan submitted to Council by 31 August 2016



Prepare the draft 4th generation IDP for submission to council by 31 March 2017 to ensure compliance with

Draft 4th generation IDP completed to submit to council by 31 March 2017






Mar 2017


legislation


Prepare the final 4th generation IDP for submission to council by 31 May 2017 to ensure compliance with legislation

Final 4th generation IDP completed to submit to council by 31 May 2017



Review the Communication Policy and submit to Council by 30 June 2017

Communication policy submitted to Council by 30 June 2017



Review the Performance Management Framework and submit to Council by 30 June 2017

Performance Management Framework submitted to Council by 30 June 2017


TL24 Affordable quality services

Implement GO George Public Transport Service with the kilometres implemented as planned in terms of the project plan for 2016/17 by 30 June 2017 {(Actual kilometres implemented divided by planned kilometres) x 100}

% of network coverage {(Actual kilometres implemented divided by planned kilometres) x 100}

100 Last Value 0 0 0 0 0 N/A

Summary of Results: Municipal Manager

KPI Not Yet Measured 7

KPI Not Met 0

KPI Almost Met 0

KPI Met 3

KPI Well Met 0

KPI Extremely Well Met 0

Total KPIs 10


Financial Services




Mar 2017



Number of formal residential properties that receive piped water (credit and prepaid water) that is connected to the municipal water infrastructure network and billed for the service as at 30 June 2017

Number of residential properties which are billed for water or have pre paid meters as at 30 June 2017

38,000 Last Value 0 38,890 0 38,000 38,890 G2


Number of formal residential properties connected to the municipal electrical infrastructure network (credit and prepaid electrical metering)(Excluding Eskom areas) and billed for the service as at 30 June 2017

Number of residential properties which are billed for electricity or have pre paid meters (Excluding Eskom areas) as at 30 June 2017

38,000 Last Value 0 41,452 0 38,000 41,452 G2


Number of formal residential properties connected to the municipal waste water sanitation/sewerage network for sewerage service, irrespective of the number of water closets (toilets) and billed for the service as at 30 June 2017

Number of residential properties which are billed for sewerage as at 30 June 2017

35,000 Last Value 0 37,114 0 35,000 37,114 G2


Number of formal residential properties for which refuse is removed once per week and billed for the service as at 30 June 2017

Number of residential properties which are billed for refuse removal as at 30 June 2017

35,000 Last Value 0 38,191 0 35,000 38,191 G2


Provide free basic water to indigent households

Number of indigent households receiving free basic water as at 30 June 2017

13,000 Last Value 0 14,190 0 13,000 14,190 G2





Mar 2017



Provide free basic electricity to indigent households

Number of indigent households receiving free basic electricity as at 30 June 2017

13,000 Last Value 0 18,895 0 13,000 18,895 G2


Provide free basic sanitation to indigent households

Number of indigent households receiving free basic sanitation as at 30 June 2017

13,000 Last Value 0 13,990 0 13,000 13,990 G2


Provide free basic refuse removal to indigent households

Number of indigent households receiving free basic refuse removal as at 30 June 2017

13,000 Last Value 0 14,055 0 13,000 14,055 G2


Financial viability measured in terms of the municipality's ability to meet it's service debt obligations as at 30 June 2017 (Short Term Borrowing + Bank Overdraft + Short Term Lease + Long Term Borrowing + Long Term Lease) / Total Operating Revenue - Operating Conditional Grant)

% Debt to Revenue as at 30 June 2017

45% Reverse Last

Value 0% 0% 0% 0% 0%

N/A


Financial viability measured in terms of the outstanding service debtors as at 30 June 2017 (Total outstanding service debtors/ revenue received for services)

% Service debtors to revenue as at 30 June 2017

15.60% Reverse Last

Value 0% 0% 0% 0% 0%

N/A


Financial viability measured in terms of the available cash to cover fixed operating expenditure as at 30 June 2017 ((Cash and Cash Equivalents - Unspent Conditional Grants - Overdraft) + Short Term Investment) / Monthly Fixed Operational Expenditure excluding (Depreciation,

Cost coverage as at 30 June 2017 2 Last Value 0 0 0 0 0 N/A





Mar 2017


Amortisation, and Provision for Bad Debts, Impairment and Loss on Disposal of Assets))


The percentage of the municipal capital budget actually spent on capital projects by 30 June 2017 {(Actual amount spent on projects/Total amount budgeted for capital projects)X100} as at 30 June 2016

% of capital budget spent by 30 June 2017 {(Actual amount spent on projects/Total amount budgeted for capital projects)X100} as at 30 June 2017

85% Last Value 0% 85% 0% 10% 85% B


Achieve a payment percentage of 96% {(Gross Debtors Closing Balance + Billed Revenue - Gross Debtors Opening Balance + Bad Debts Written Off)/Billed Revenue x 100}

Payment % as at 30 June 2017 {(Gross Debtors Closing Balance + Billed Revenue - Gross Debtors Opening Balance + Bad Debts Written Off)/Billed Revenue x 100}

96% Last Value 97.70% 77% 102% 96% 102% G2


Review the Long Term Financial Plan and submit to Council for approval by 31 March 2017

Reviewed Long Term Financial Plan submitted to Council by 31 March 2017



Maintain an unqualified audit opinion for the 2015/16 financial year

Unqualified audit opinion achieved for the 2015/16 financial year


Summary of Results: Financial Services


KPI Not Met 0

KPI Almost Met 0

KPI Met 2

KPI Well Met 9


Total KPIs 15


Corporate Services




Mar 2017



The percentage of a municipality’s budget actually spent on implementing its workplace skills plan

{(Actual total training expenditure divided by total personnel budget)x100} by 30 June 2017

0.20% Last Value 0% 0% 15% 0% 15% B

Summary of Results: Corporate Services


KPI Not Met 0

KPI Almost Met 0

KPI Met 0

KPI Well Met 0


Total KPIs 1

Human Settlements, Land Affairs & Planning




Mar 2017



Construct 50 top structures in Protea Park by 30 June 2017

50 Top structures constructed by 30 June 2017



Construct 30 top structures in Extension 42 & 58 (Thembalethu) by 30 June 2017







Mar 2017



Construct 7 replacement top structures in Maraiskamp by 30 June 2017

7 Replacement top structures constructed by 30 June 2017



Construct 50 top structures within the Thembalethu UISP project by 30 June 2017




Obtain funding approval from the Provincial Department of Human Settlements by 30 June 2016 for the construction of 165 top structures for the Golden Valley Housing Project

Funding approval obtained by 30 June 2017


Summary of Results: Human Settlements, Land Affairs & Planning


KPI Not Met 0

KPI Almost Met 0

KPI Met 0

KPI Well Met 0


Total KPIs 5


Community Services




Mar 2017


TL9 Develop and grow George

Create Full Time Equivalents (FTE's) through government expenditure with EPWP by 30 June 2017

Number of FTE's created by 30 June 2017 consisting of all communities


TL36 Safe, clean and green Review the Disaster Management Plan and submit to Council by 31 March 2017

Disaster Management Plan reviewed and submitted to Council by 31 March 2017



Purchase land for the extension of the Uniondale cemetery by 30 June 2017

Land purchased by 30 June 2017 1 Last Value 0 0 0 0 0 N/A


Complete the Environmental Impact Assessment (EIA) for the extension of the George cemetery by 30 June 2017

EIA obtained by 30 June 2017 1 Last Value 0 0 0 0 0 N/A


Purchase land for the construction of a refuse transfer station in Uniondale by 30 June 2017



Purchase 2 refuse compactor trucks by 30 June 2017

Number of refuse compactor trucks purchased by 30 June 2017

2 Last Value 0 0 0 0 0 N/A

TL41 Safe, clean and green Purchase a fire truck by 31 December 2016

Fire truck purchased by 31 December 2016

1 Last Value 0 1 0 1 1 G

TL42 Safe, clean and green Extend the East Wing of the Vehicle Registration Building by 30 June 2017

Extension completed by 30 June 2017 1 Last Value 0 0 0 0 0 N/A


90% of the MIG funding for sport projects spent by 30 June 2017 {(actual expenditure/total allocation

% of budget spend at 30 June 2017 {(Actual expenditure divided by the

90% Carry Over 0% 40.09% 52.52% 60% 52.52% O





Mar 2017


received)x100} total approved budget) x 100}

TL9 Develop and grow George

Create Full Time Equivalents (FTE's) through government expenditure with EPWP by 30 June 2017

Number of FTE's created by 30 June 2017 consisting of all communities


TL36 Safe, clean and green Review the Disaster Management Plan and submit to Council by 31 March 2017

Disaster Management Plan reviewed and submitted to Council by 31 March 2017



Purchase land for the extension of the Uniondale cemetery by 30 June 2017



Complete the Environmental Impact Assessment (EIA) for the extension of the George cemetery by 30 June 2017

EIA obtained by 30 June 2017 1 Last Value 0 0 0 0 0 N/A


Purchase land for the construction of a refuse transfer station in Uniondale by 30 June 2017



Purchase 2 refuse compactor trucks by 30 June 2017

Number of refuse compactor trucks purchased by 30 June 2017

2 Last Value 0 0 0 0 0 N/A

Summary of Results: Community Services


KPI Not Met 0

KPI Almost Met 1

KPI Met 2

KPI Well Met 0


Total KPIs 9


Electro Technical Services




Mar 2017



Limit electricity losses to less than 10% by 30 June 2017 (Number of Electricity Units Purchased and/or Generated - Number of Electricity Units Sold) / Number of Electricity Units Purchased and/or Generated) × 100

% Electricity losses by 30 June 2017 (Number of Electricity Units Purchased and/or Generated - Number of Electricity Units Sold) / Number of Electricity Units Purchased and/or Generated) × 100

10% Reverse Last

Value 9.62% 8.77% 8.32% 10% 8.32%

B


90% of the electricity capital budget spent by 30 June 2017 {(Actual capital expenditure divided by the total approved capital budget)x100}

% of the capital budget spent by 30 June 2017 {(Actual capital expenditure divided by the total approved capital budget)x100}

85% Last Value 1.40% 6.90% 0% 20% 6.90% R

Summary of Results: Electro Technical Services


KPI Not Met 1

KPI Almost Met 0

KPI Met 0

KPI Well Met 0


Total KPIs 2


Civil Engineering Services




Mar 2017



Limit water network losses to less than 25% by 30 June 2017 {(Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}

% Water network losses by 30 June 2017 (Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}

25% Reverse Last

Value 0% 25% 0% 25% 25%

G


Rehabilitate and upgrade Streets And Stormwater in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}

% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}

85% Last Value 0% 10% 0% 20% 10% R


Rehabilitate and upgrade the proclaimed roads in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R


Rehabilitate and upgrade Water - Networks in terms of the approved capital budget by 30 June 2016 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R


Rehabilitate and upgrade Water-Purification in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R





Mar 2017



Rehabilitate and upgrade the Sewerage Networks in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R


Rehabilitate and upgrade the Sewerage Treatment Works in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R


90% compliance to general standards with regard to waste water outflow by 30 June 2017

% compliance to general standards by 30 June 2017

90% Last Value 90% 90% 0% 90% 90% G


95% water quality level obtained as per SANS 241 physical and micro parameters by 30 June 2017

% water quality level by 30 June 2017 95% Last Value 95% 95% 0% 95% 95% G


Limit water network losses to less than 25% by 30 June 2017 {(Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}

% Water network losses by 30 June 2017 (Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}

25% Reverse Last

Value 0% 25% 0% 25% 25%

G


Rehabilitate and upgrade Streets And Stormwater in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R





Mar 2017



Rehabilitate and upgrade the proclaimed roads in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R


Rehabilitate and upgrade Water - Networks in terms of the approved capital budget by 30 June 2016 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R


Rehabilitate and upgrade Water-Purification in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}


85% Last Value 0% 10% 0% 20% 10% R

Summary of Results: Civil Engineering Services


KPI Not Met 6

KPI Almost Met 0

KPI Met 3

KPI Well Met 0


Total KPIs 9


QUALITY CERTIFICATE

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