quan ly thoi gian hieu qua - ifa vt.pdf

7/24/2019 QUAN LY THOI GIAN HIEU QUA - IFA VT.pdf

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VIN QUN TR V TI CHNH

K NNG QUN L THI GIAN

HIU QU

QUAN LYTHI GIAN


GV: TRN THANH HI - MBA

MC TIU

Hiu r mc nh hng ca qun l thi gian

n cng vicPht hin v loi tr nhng yu t gy lng ph

thi gian

Xc nh c th t u tin trong cng vic

S dng cc cng c h tr qun l thi gian

Hoch nh thi gian c hiu qu


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NI DUNG

I. Khi nim v qun l thi gian

II. 5 A trong qun l thi gian

III. Nhng cng c h tr qun l thi gian

IV. Hoch nh thi gian c hiu qu

V. Stress v bin php gim Stress

I. KHI NIM V QUN LTHI GIAN


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- Thi gian l ........... qu gi c gi tr

............... cho tt c mi ngi.

I. KHI NIM V QUN L THI GIAN

ti sn

bng nhau

hi phc

- Thi gian lun l ti sn hao mn dn

v khng th .............

BI TP:

NH GI KH NNGQUN L THI GIAN

CA BN


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II. 5 ATRONG QUN L

THI GIAN

AWARE - Nhn bit

II. 5 A TRONG QUN L THI GIAN

ANALYZE - Phn tchASSIGN - Ch nh

ACTION Hnh ngARRANGE - Sp xp


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AWARE

ACTION

ARRANGE ASSIGN

ANALYZE



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AWARENHN BIT

1

AWARE nhn bit thit lp mc tiu

Mc tiu khc nhau khung thi gian cnthit cng khc nhau

Cc loi mc tiu:- Ngn hn- Trung hn- Di hn



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Loi mc tiu Thi gian

Vin cnh (Vision) V hn

S mnh (Mission) 10 nm

Mc ch (Goal) 5 nm

Mc tiu (Objective) Nm

Ch tiu (Target) Thng/ qu

Cng tc (Task) ngy/ Tun

CC BC XC NH MC TIU:

1. Lit k ra cc mc tiu

2. Sp xp cc mc tiu u tin

3. Xem xt kinh nghim qu kh v tnhhnh thc t

4. V...vit ra giy



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SMART TRONG LP MC TIU:

Specific

MeasurableAchievable

RealisticTimely


: phi c th, r rng, d hiu

: mc tiu phi o lng c: ph hp vi kh nng bn thn

: c tnh hin thc v kh thi: mc tiu phi thi hn hon tt


Mc ch

Mi trng/vt cht

Gii tr/vui chi

Tinh thnPht trin c nhnSc kho

Quan h/tnh cm

Tin bc

nh gi s cn bngtrong cuc sng thit lp s u tinv cc gii hn camc tiu.


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KCH VUIV QUN L THI GIAN


ng kch:


ANALYZEPHN TCH

2


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K THUT 4 BC:


Bc 1: Lp bng nht kBc 2: nh gi vic s dngBc 3: Phn loi cng vic

Bc 4: Cc cch khc phc


Bc 1: Lp bng nht k (3 bc)

Lp bng cc cngvic thc hin

Sp xp mc utin cng vic

Lch lm vic


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Bc 1: Lp bng nht k

* Theo ngy

* Theo bui (sng/chiu/ti)

* Theo gi



Lch lm vic

Ngi qun l cn c mt cun lch

bn/quyn s b ti

II. 5 A TRONG QUN L THI GIANBc 1: Lp bng nht k

- Ghi ch cc cng vic thc hintrong ngy

- C ghi ch nng sut lm vic catng ngy (bnh thng/qubn/rnh ri)

- Ghi thi gian b ra cho mi cngvic



Lch lm vic


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Bc 2: nh gi


Sau 1 tun ghi nht k, bn hy tng kt cc cngvic lm v hy tr li cc cu hi sau:

1. Bao nhiu % thi gian bn dnh chocng vic chnh yu


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2. Ai/vic g gy bn gin on cng vic?

3. Cng vic no c th u quyn?

4. C bao nhiu vn rc ri bn gptrong tun? Cch gii quyt?

5. Vic g gy lng ph thi gian nht?

Cc yu t gy lng ph thi gian:


1. S tr hon, di li vic

2. Vt ngoi kh nng

3. Vic di chuyn khng cn thit

4. Khng u quyn cho nhn vin5. Email, cng vic giy t, hp khngcn thit


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6. Ni lm vic ba bn

7. Thch cu ton/hon ho

8. Khch thm khng hn trc

9. Thng tin km

10. Khng bit bt u t u...?


CU CHUYN H NH RA

CU CHUYN VUI V LNG PH THI GIAN:


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Bc 3: Phn loi


CHUYEN MON

KHAN CAP

THONG THNG

RIENG T

CONG VIECNAO LA :

?

?

??

Ma trn qun l thi gian

Khng hongVn v p lc, cha chyD n, hi hp, s chun b cgii hn v thi gian

Khn cp

Quantrng I

Khng khn cp

Khngqu

antrng

Mt vi tin nhn, th t, bocoS gin on, vi cuc inthoiNhiu hot ng ph bin

S chun b/ngn nga/bo dngLn k hoch, nhn dng cc gitrXy dng cc mi quan hS sng to li ng nghaNhn din c hi mi

Chuyn vt, cng vic bn rnTi liuMt vi c in thoiNgi lng ph thi gian/gii trNhng hot ng trn trnh

II

III IV


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Bc 4: Khc phc


Loi b nhng vic v b

Hn ch bt thi gian cho mt s vic

Tp trung vo cng vic chuyn mn

Gii quyt cng vic khn cp

Thi gian no nn lm g?


ASSIGN

PHN CNG

3


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TM QUAN TRNG CA PHN CNG


Qui tc 80/20 (p dng trong qun l thi gian)


Qui tc 80/20 l g ?


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Hnh ng Kt qu

80%

20%20%

80%

CC DU HIU CNH BO CN PHI PHN CNG:


Hp e-mail lun y

Lm ngoi gi cho nhng nhim vch

bn mi c th lmCng vic khng hon thnh/sai thihn


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ARRANGE

SP XP

4

K HOCH NM


Cc mc thi gian quan trng

C ch ghi chp

Dng mu sc khc nhau nhn mnh

Lu tr ph hp


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K NNG QUN L THI GIAN 2


Year: 2012

K HOCH THNG


Nhn mnh cc mc thi gian

C nhng vic c nh trong tun Dnh thi gian thi gian trng gii quyt

nhng v vic bt ng/pht sinh


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Month: 03/2012

K HOCH TUN


To nhng vic c nh trong mi ngy

Cng chi tit nu c th

Xc nh vo cui mi tun trc

Dnh thi gian thi gian trng gii quytnhng v vic bt ng/pht sinh


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Week: from 21 to 27 March 2012

K HOCH NGY


To nhng vic c nh trong gi trongngy

Cng chi tit nu c th

Xc nh vo cui mi ngy hm trc C thi gian linh ng


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CNG VIC CA THY

THO LUN:


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ACTIONHNH NG

5

KHNG BIT CCH NI KHNG V:


Ngi t chi

Thch gii quyt vic Cm thy quan trng hn

C tnh tp th, ng i


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HC CCH NI KHNG


Khi khng lin quan

Khi khng quan trng

T hi c ai khc lm c Ni sao cho lch s

III. MT S CNG C KHC DNG

QUN L THI GIAN

MS PROJECT Biu GANTT Cng c hoch nh

MS OUTLOOK OUTLOOK TODAY CALENDAR Cng c phn biu thi gian


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IV. HOCH NH THI GIAN HIU QU

7 Nguyn tc qun lthi gian c hiu qu


Be Organized - T chc ttcng vic

1


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Be Organized-T chc tt cng vic:

S dng nhng cng c qun l thi gian(appointment Calendar, e-mail...)

T chc ni lm vic tt (gn gng, d tm kim)

1


Plan ahead: Bt tay vo cngvic nh

2


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Plan ahead - Bt tay vo cng vic nh

Tp trung vo mc tiu.

Cc cng vic c th kt hp

Khc phc s chn ch/tr hon

t ra t nht 1 mc tiu ch yu cho mingy v c t c.

2


Prioritize your tasks - u tincng vic

3


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Prioritize your tasks - u tincng vic

nh du mc u tin

t mc tiu cho tng vic

Xc nh ngun lc h tr

3


Avoid Overload - Trnh qu ti

4


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Avoid Overload: Trnh qu ti

Cn i thi gian th gin, n, ngh..

Gii lao ngn trong gi lm vic

Hc cch ni No

U thc

4


Practice effective your work:Lm vic hiu qu

5


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Practice effective your work -Lm vic hiu qu

Chia thnh nhng vic nh

Tp trung

Thi quen, trch nhim hon tt cngvic

Loi ra nhng t nht 1 yu t gy lngph thi gian mi tun

5


Be able to be flexibleMm do

6


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Be able to be flexible: mm do

X l khi s vic khng nh mong i

C th sp xp li vic khi cn thit

Bit hi ai khi bn nh gip

6


Have a vision - C tm nhn

7


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Have a vision - C tm nhn

ng qun bc tranh ln

khng nh nhim v bn thn/cng vic

C thi tch cc

7

V. STRESS V BIN PHP GIM STRESS

1. STRESS ?

2. BIN PHP GIM STRESS


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S thanh thanh thn c tm thy trong ithng ch khng phi ni ..............

S THANH THN L G ?

L ngha ca cuc sng........... L cucsng vui v

1. STRESS

n dt

ni tm


Thanh thn, hnh phc c c t: Tin trong ngn hng

Kim sot/t kim sot c

S cng nhn, a v

Mt ngi nh hay s hu vt cht khc Mt gia nh hnh phc!



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2. Nguyn nhn STRESS:

B sa thi

Buc sa thi nhn vin

Chuyn cng tc

B nh gi thc hin khng tt

Lng thp hn mong i


2. Nguyn nhn STRESS:

c giao qu nhiu vic

Cng vic khng n nh

Tranh ci vi ng nghip

Tuyn nhn vin mi

B gin on cng vic



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Bin php gim STRESS:

Tm s vi bn thn

Thay i dng suy ngh

Vn ng tay chn

Vui chi gii tr


Ln cc k hoch cho cng vic

X l ngay cc cng vic nu c th

Lm vic kh trong lc phn chn nht

Thay i cng vic sau mt lc lm vic

Bin php gim STRESS:



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nh k xem xt li mi th

Bit th gin trong mt ngy lm vic

Ni lm vic gn gng, trong tm vi

T hi mnh v thi gian thch hp

Bin php gim STRESS:


CHUC CAC ANH CHQUAN LY TOTTHI GIAN !

quan ly thoi gian hieu qua - ifa vt.pdf

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