quality control of shelf ready at the university of warwick
DESCRIPTION
Quality Control of Shelf Ready at the University of Warwick. Christina Claridge Metadata Librarian at the University of Warwick. Library Structure at Warwick. Reading Lists Team. Academic Support Librarians. - PowerPoint PPT PresentationTRANSCRIPT
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Quality Control of Shelf Ready at the University of Warwick
Christina ClaridgeMetadata Librarian at the University of Warwick
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• Process includes all three divisions of the library (Client Services, Digital Services, Academic services)
• Politics & structural issues
Library Structure at WarwickAcademicSupport
Librarians
Reading ListsTeam
Acquisitions
Data Services
CollectionManagement
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Shelf Ready Trial
• Previously, work done by Acquisitions and Data Services– books arrived, processed, catalogued and
classified• Trial ran from Oct 2011-July 2012
– 743 books– Including mid-August, 805 books
• Limited subjects – Medicine and Science – part of Philosophy– Law (Moyes classification) added later
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Internal Issues• Structure
– general process problems– slow/difficult feedback system– delays in seeing results (my backlogs)
• Items – our fault, items added at receipt
• Early teething problems– record download settings– Solved by creating new load table into
Millennium (only for shelf ready books)
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External Issues
• Lower quality records • Classification problems • Bad processing
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The Process of Checking
• Every book was checked against the bibliographic record.
• Each bibliographic record was printed out, and changes to the record were noted.
• Changes were transcribed into a spreadsheet, so that patterns could be tracked through the trial.
• Books were then sent to Collections Management to be made available and shelved or relabelled (if neccessary).
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Criteria for Checking
• Is the classmark correct?• Does the record need significant corrections?
– Right title (including series) / authors– Right information about book (numbers)– Subject headings, Mesh heading if possible
• Other issues: 856, 020, 505, 504, 440 fields.• Processing: label over edition or volume, title. • Item problems: multiple locations and statuses
within individual bibliographic records.
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Example of a good record - 1
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Example of a good record - 2
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Example of a bad record – 1
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Example of a bad record - 2
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Good records
Oct Nov Dec Jan Feb Mar Apr May June July Aug0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
26%
10%14%
21% 21%
28%
34%32%
27%
59%
35%
4%
11%
19%
13%
19% 20%
16%
36%
24%
14%
24%
Good %
Minor Problems %
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Books requiring correction
Oct Nov Dec Jan Feb Mar Apr May June July Aug0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
65%
80%
67% 67%
60%
52% 51%
32%
49%
26%
44%
35%40%
43%
31%
37%41%
34%
22%
36%
12%
26%
Correction %
Reclass %
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Current State of Play
• No longer a trial.• No longer checking books against records; only
checking records.• No longer printing out records unless required for
documentation of corrections.• What error rate will we, our partners and our users
accept?
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Questions?• Christina Claridge• [email protected]