Qualifications Portal Guide

xl Qualification

Step 1 – Logging In

To obtain a login for the portal please contact us at qualifications@princes-trust.org.uk and let us know your name,

centre name, centre address and the programme (xl) that you are running.

Please contact the Qualifications team if you do not yet have a username and password

Centres already registered on ToT who have a new member of staff (not listed as a current supporter) should ask for the details to create an individual sign in

Please DO NOT use this link unless you have contacted the qualifications team and they have confirmed you are a new centre (i.e. you have not be registered with The Prince’s Trust to run any programme)

Step 2 – Getting Started

When you first log in you must complete the Fast Track form for your centre. Until this form has been submitted and approved by the Qualifications Team, you will not be able to make entries for your learners. Please do this as soon as possible when you get

your login details as it may delay your entries.

You can see your centre details and individual details here. You can edit certain parts but if you are unsure please contact the qualifications team.

The Fast track should be completed when you first go into the portal. You will not be able to make entries until this is done. Once you have done this you will not be asked to repeat in future years, however you MUST advise the Trust if any of the details on the form change.

Step 3 – Making Entries

Remember – you should only make entries once the work has been completed, internally verified (IV’d) by your centre and you are ready to have the work Externally Verified (EV’d) by The Prince’s Trust.

Click on “Make unit and Qualification Entries xl”. NB – until your Fast Track form has been approved you will not have this option.

Hiding the left menu makes the screen wider

Click on expand to see the individual units at each level

Registered Learners will appear but they may be on more than one page

You will not be able to select a Qualification until you have entered the required number of units

If a Learner does not appear in the table then we have not received their participant profile form. You can add them above but please ensure you also send off a profile form for them.

Level 1 units have been expanded

Click on Unit to enter a learner for that assessment. Click on +Cert if you require a certificate (£2.50) just for that unit. Please note that this is for Units only and is not the Qualification.

You can check what you are purchasing here

Units previously assessed will appear blanked out .

When you have ticked enough units for a qualification the box will be activated for you to tick.Qualifications must be ticked to enter for them.

Once you are happy with your entries press submit and you will be taken to the payment option pages

Step 4 – Sample Requests

Sample requests are made within 48 hours of the close of a window. It is the centres responsibility to check for their sample requests and ensure the work is sent to us for EV.You can also use the sample request option to check the entries you have made.

On the main Homepage click on “Sample requests and results”

No later than 2 days (48 hours) after the close of an assessment window the samples will be available on the portal. If it says no current results are available, then click on Advanced Search.

Ensure you select the right programme

Choose which assessment window you require the samples/results for

The table will show all the entries you have made. The boxes which say “Entered” above may also say:“Sampled” – these are the portfolios to send in for EV“Passed” – this means the EV has confirmed the learner has achieved this unit.“Not Passed” – the EV has confirmed the learner has not passed this unit.

To make viewing easier you can export to excel. This is especially helpful when looking for the work which has been Sampled as the whole table will show and can be printed.

Further Information

For more information please visit our website:

http://www.princes-trust.org.uk/trustqualifications.aspx