Pleasenotethatfuturereportswillbeproducedquarterly

Nov2016–Jan2017UITProjectPortfolioUpdateUITProjectManagementOfficeRamonKagan

08Fall

ProjectCompletions

January2017ProjectName DateCompletedCUPE3903ApplicationProcess–ARM January24,2017VOIP–4747Keele January26,2017

December2016ProjectName DateCompletedONCEEnhancedReporting December6,2016

November2016ProjectName DateCompletedVideoConferencingRFPandPilot November15,2016YorkLanesBookstoreRenovations November15,2016VOIP–Phase1PlanningandDesignforKeele November16,2016ForgivenessPolicyProject November21,2016SecurityControlCentreRelocation November22,2016PassportYorkUpgradeandSecurityImprovements–Phase1 November27,2016EFTUndergraduates November27,2016

October2016ProjectName DateCompletedVPN-freeHRSelfService October5,2016CurriculumMappingApplication October10,2016NewEngineeringBuildingCommunicationInfrastructure October17,2016ARMUIRedesign October31,2016VideoconferencingRFPandPilot October31,2016

September2016ProjectName DateCompletedUnifiedPrintManagement September17,2016LotusNotesServerUpgrades September17,2016MoodleLearnDiscovery September19,2016YUStart2016 September30,2016CentralStorageHardwareRenewal September30,2016CNUP–Overall September30,2016UnifiedEmailandCollaborationRoadmap September30,2016

August2016ProjectName DateCompletedProcessEngineering–TelecomandNetwork August15,2016VisualScheduleBuilder August16,2016

July2016ProjectName DateCompletedSolarisDBMigrationProgram July11,2016

June2016ProjectName DateCompletedCNUP–PRBNetworkUpgrade June1,2016CNUP–CUBNetworkUpgrade June6,2016CNUP–TTFCNetworkUpgrade June6,2016MoodleSpringRelease June13,2016TransactionDetailsandInvoiceDetailsReports June22,2016CreditTransferInitiativeGrant–TMSRewrite June30,2016

May2016ProjectName DateCompletedEnterpriseDataWarehouse–StudentEnrolmentRelease2 May3,2016

SharedBackupServicewithOCADU May12,2016CNUP–KaneffTowerForklift May3,2016

April2016ProjectName DateCompletedOnlineCourseEvaluation–StandardizedQuestions April4,2016EmergencyMessagingandDigitalSignageRFP April7,2016OracleFinancials9.2Upgrade April18,2016CNUP–LassondeForklift April25,2016CNUP–VariHallForklift April25,2016CNUP-ShermanHealthScienceForklift April25,2016CourseOutlineSystem April27,2016EnterpriseEndpointProtectionwithTrendMicro April29,2016

March2016ProjectName DateCompletedCNUP–HNESForklift March4,2016CNUP–BethuneForklift March11,2016MigrationofPassportYorkdatabasetoOracle11g March13,2016IntegrationofFGSAppointmentdatabaseintoARMS March14,2016OIPA/VPSstudentsurveyreviewapplication March14,2016AdobeConnectWinter2015 March22,2016EnhancementsforYULink–Fall2015 March30,2016

February2016ProjectName DateCompletedCNUP–TELForklift Feb19,2016CNUP-CentralSquareForklift Feb26,2016YU-Card2015Upgrade Feb28,2016

January2016ProjectName DateCompletedCNUP–AccoladeWestForklift Jan15,2016LotusNotes9ServerUpgrade Jan22,2016

December2015ProjectName DateCompletedKeeleCampusVOIP–SteacieBuilding Dec3,2015EnterpriseServiceManagementSolutionRFP Dec23,2015Moodle2015–FallRelease Dec23,2015MoodleWinter2015 Dec29,2015YUStart2015 Dec8,2015MigrationofSISdatabasestoOracle11g Dec14,2015CTSInfrastructureTechnologyRefresh Dec30,2015StorageServicesforResearchers(Cancelled) Dec30,2015CNUP–AccoladeEast Dec30,2015CNUP–RossBuilding Dec12,2015CNUP–CurtisLectureHalls Dec30,2015CNUP–ScottLibrary/ReligiousCentre Dec20,2015CNUP–CentreforFineArts Dec19,2015SolarisDBMigrations–PassportYork Dec30,2015

November2015ProjectName DateCompletedGlendonCampusVOIPserviceimplementation Nov24,2015CRMfor2016recruitmentcycle Nov23,2015MoodleLearnDiscovery Nov26,2015CNUP–WestOfficeBuilding Nov22,2015SolarisDBMigrations–OIRA Nov11,2015

ProjectName DescriptionStudentSuccessNewStudentCentre–CommunicationInfrastructure Consult,planandmanagethenetworkwiringinfrastructureinstallationsforthenew

studentcentre.ThisprojectincludestheidentificationofrequirementsforthenetworkIPbasedservices,telecommunications,BAS,WiFiconsultinganddesign,SecuritySystemssuchasCCTVandDoorAccesssystems,AVsolutionsandCommercialTennantServicerequirements.

CoordinateUITteams,endusers,andcontractorsforactivationofservicesandinitialmovesintothenewbuilding.

YUStart2017 Fromthe2016YUSTARTProject,anumberoftechnical&functionalgapswere

identified.ThepurposeofthisprojectistobuildontheexistingYUSTARTplatformandaddresskeygapspertainingtotheonlineengagement&enrolmentaspectsoftheprogram,inpreparationforFW2017newstudentintake.[SIS]

ProjectName DescriptionCommunityEngagementAlumniGoogleAppsforEducation ProvideanemailsolutionusingGoogleAppsforEducationtoYorkalumni.Theofferingwillcompriseof

theGoogleAppsforEducationsolutionandwillbesimilartowhatisbeingofferingtoundergraduatestudentstoday.Thepurposeofthisprojectisto:•Definetheofferingandservicesavailabletoalumniincludingbutnotlimitedto:Mail,CalendaringandDocs.Inaddition,theofferingshouldincludetheabilitytoforwardmailtoalternatepersonalaccounts.•Create,defineanddocumentthedetailedrequirementsoftheservicelogisticsandflow•Definearolloutschedule/planforrecentlygraduatedstudentsandexistingalumni•Developacommunicationmethod/planforinforming/engagingalumni•Scopeoutandperformthedevelopmenteffortfortherequiredtoolsandprocessrequiredtointegrate

withtheexistingGoogleAppsforEducationoffering•Defineandimplementtheprovisioningprocessfornewrequestswhichincludesmigrationofexistingstudentsandacceptingrequestsandprovisioningexistingalumni•DefinetherolesandresponsibilitiesforadministrationandsupportoftheserviceDevelop,finalizeandimplementaservicedeploymentandsupportplan

ProjectName DescriptionValuingPeopleEmergencyMessagingandDigitalSignageRollout ScheduleandrolloutreplacementoftheOminvexDigitalSignagesolutionthatiscurrently

beingusedtotriggerbothcommunitymessagesandEmergencyMessagesacrossthecampus.

ProjectName DescriptionResourceIntegrationADMigration-Applications MigrationofapplicationstocentralADthatdonotalsorequireanupgradeofsoftware,hardware,etc.Those

applicationswillbedealtwithindividuallyinseparateprojects.Thisprojectaddressesthefollowinglistofapplications:Onity,Trafpark,VisionFM/SpaceManagement,Peoplesoftdatabases,ArrowCluster,ShockwaveandRemedy.

AWA9.10Migration EngageAdvancementbusinessandsystemexpertiseto:-UpgradetheAdvanceclientsystemtoawebsystembuiltin.Net-Retro-fitAdvanceInterfacessuchas:eReports,SmartCall,GradTransfer,AlumniUpdate,Auditing,Validations,ControlM-jobs,QASReplacement-TheimplementationoftheAdvanceEventsModuleinAWA.Net-TheeventualretirementoftheEventsSolutionsaccessdatabase

SISMigrationofstaffappstoweb-PhaseII

ConstructanddeployanewwebversionoftheSISPES(PersonEnrolmentSystem)moduleaswellasTCM(DegreeAuditEditor)andSPS(SISPersonSearch)modules.[SIS]

TimeReportingCasualEmployees PCD35TravelandExpensePhaseII TosupportadoptionofConcurexpensebyextendingtheaudiencetoadditionalusergroupswiththegoalof

significantincreaseofreportedclaims1.FacilitatecreationofStudentVendorandtheabilityforStudentstogaindirectaccesstoConcurExpense2.FacilitateaccessforSeniorScholarsandVisitorsthroughadministrativeDelegates

EDWETLMigration WejustpurchaseInformaticatoolforETLdevelopment(Extract,Transform,Load)toreplaceOWB(OracleWarehouseBuilder)whichhasbeenoffsupportfromOracle

ThisprojectistomigrateallthecodefromOWBtoInformatica,sothatwecansunsetOWBPrimaryDataSourceforFullTimeFacultyData

Consolidaterecord-keepingandreportingofFull-timeFacultyinformationfromtheFull-timeFacultySASapplicationintoPeopleSoftHCM.Thisintegrationwillresolvedatainconsistencies,mitigateinstitutionalriskexposureduetoincorrectdatareporting,freeupresources,andeliminateinefficientprocesses.

ProcessEngineering–Serversand Aprocessanalysis,reviewandre-engineering(ifneeded)forserveranddatabase-relatedservicerequests.

DB Thiswillincludeanalysisofprocesses/proceduresinuseforservicedelivery,systeminteractionsandmetricdeterminationforservicequality.

VirtualDesktopandApplicationService–Discovery

DeterminebestfitsolutionforVirtualDesktop&Applicationservice

ActiveNetforKeeleandGlendonSportandRec

MigratecurrenthostedCLASSsystemtocloudbasedsystemhostedbythevendor.

EnterpriseServiceManagement–Implementation

ImplementESMasamulti-departmentalorPan-UniversityServiceManagementPlatform.NotonlyreplacingRemedy,butextendingfunctionalityincluding:

Self-Service,ServiceCatalog,ChangeProblemandKnowledgeManagement,enhancedreporting,Asset&ConfigurationmanagementandSLA/SLO’s

EFT–UndergraduateStudents ThepurposeofthisprojectistofacilitatetherolloutofElectronicFundTransfer(EFT)toUndergraduatestudentsforSeptember2016.Theobjectiveistoreduce/eliminatefundsmisdirectionbyimplementingapennycheckdepositconfirmation.

OUACAMSFlatfiletoXMLConversion

TheOUAChascontractedwithOracleCorporationtopurchasetheCampusSolutionsStudentAdministrationSystem(SAS).TheresultingbusinessprocessandsystemchangesattheOUACwillhaveadirectimpactoneveryOntariouniversity.ThesuccessoftheAMSprojectisreliantoneachuniversitysuccessfullyimplementingthechangesthatimpactthemwithintheAMSprojecttimelines."ThechangestoYorkareanewfileformatforalltheAdmissionsdatacomingfromOUAC/GuelphtotheYork'sSISsystemrepresentingthousandsofOntariohighschoolapplicantsperyear.Besidethefileformat,thewholefileexchangeprocessmaybeaffected.

YorkLanesBookstoreRenovationCommunicationInfrastructure

Consult,planandmanagethenetwork-wiringinfrastructurefortherenovationsoftheYorkLanesBookstore.

ThisprojectincludestheidentificationofrequirementsforthenetworkIPbasedservices,telecommunications,andWi-FiconsultinganddesignsecuritysystemssuchasCCTVandDoorAccesssystems.

InalignmentwithYorkUITInfrastructurestandards,consultandoverseetheinstallationsofthecabling.CalculatetotalnumberofportsfortheservicesthatUITteamsuseindesigningandplanningnetworkapplicationsandcapacity.CoordinateUITteams,endusers,andcontractorsforactivationofservicesandinitialmovesintotherenovatedspace.

KeeleVOIPDeployment ThetransitionofallYorktelephonesfromthelegacyphonetechnologytonewVOIPservicesandphones.Additionally,reconfigurationofdesktop/workstationnetworkportswillbedoneinconjunctionwiththephonedeployment.Theoverallprograminvolvesreplacingandreconfiguringover6000telephonesandnetworkports.Thisprogramwillincludeandtracksub-projectsforspecificareasbeingconverted.

Post-retirementBenefitstoPeoplesoft

Approximately1,400retireeswithbenefits.ThesearemanagedoutsideofPeopleSoft,inexcel.ManagingthesebenefitsoutsideofPeopleSoftishighlymanualandtimeconsuming.Thereareissueswithdataaccuracy,andsubmissionofinformationtoSunLife(SunLifecodestheirrecordwithan*topreventthefilefromoverwritingthem.Thishasfailedinthepast).

MetasysApplicationUpgrade UpgradetheBuildingAutomationSystemapplicationtoversion7.x.andestablishastandardizedUITsupportmodelfortheenvironment

ParkingAdministrationSoftwareRFPandRollout

ParkingserviceswouldliketogotomarkettoreplacetheexistingParkingAdministrationPlatform(T2Flex).ThisprojecttrackstheRFPandeventualdeploymentofthesolution.

ParkingGateControlApplicationUpgrade

UpgradetheGateControlapplicationanditscomponents(hardwareandsoftware)tothelatestvendorsupportedversion.

Windows10EvaluationandDeployment

CollaboratewithparticipatingITsupportgroupstoadoptWindows10andtransitionawayfromWindows7,Universitywide

Office2016/Office365EvaluationandDeployment

CollaboratewithparticipatingITsupportgroupstoadoptMicrosoftOffice2016and/orOffice365,andtransitionawayfromMicrosoftOffice2010,Universitywide

SchulichExpansion–CommunicationInfrastructure

Consult,planandmanagethenetwork-wiringinfrastructurefortheforthenewcapitalprojectbuild.

ThisprojectincludestheidentificationofrequirementsforthenetworkIPbasedservices,telecommunications,BAS,Wi-Ficonsultinganddesign,SecuritysystemssuchasCCTVandDoorAccesssystems,AVsolutionsandCommercialTennantServicerequirements.

InalignmentwithYorkUITInfrastructurestandards,consultandoverseetheinstallationsofthecableplantandcommunicationrooms’designwhichincludesracking,power,HVACandnetworkswitchinstallsetc.

CalculatetotalnumberofportsfortheservicesthatUITteamsuseindesigningandplanningnetworkapplicationsandcapacity.

CoordinateUITteams,endusers,andcontractorsforactivationofservicesandinitialmovesintotherenovatedspace.

MarkhamHubCommInfrastructure

Consult,planandmanagethecommunicationsinfrastructurefortherenovationsof8,000sq.footleasedspacethatwillcreateanewremotesiteforYorkUniversityinMarkham.Thespacewillbemulti-purposeandusedforacombinationoradministrativeoffices,classroom/teaching,project/meeting/presentationandcommunityengagement.

Thisprojectincludestheidentificationofrequirements,design,sourcing,andimplementationofnetworkbasedservices,telecommunications,Wi-Fi,andAV.Itwillincludeconsultingonrequirementsforsecurity

systemssuchasCCTVandDoorAccesssystemsasrequired.ThisworkwillbecoordinatedbyUITinconjunctionwithprojectmanagementoftheoverallsitepreparation,andproceedinalignmentwithUITICTIstandards.

TheprojectalsoincludescoordinationofUITteams,endusers,andcontractorsforactivationofservicesandinitialmovesintothespace.

YorkPaymentBrokerEnhancements

EnhancementstoYorkPaymentBroketoaddresssecurityrelatedcomplianceandusability

AdvanceOnlineDonationRFP AdvancementandusersinOsgoode/SchulichhaveexpresseddissatisfactionwiththeexistingOnlineDonationService(originallyofferedbyUnxvision,purchasedbyASIin2015).SinceacquiredbyASIusershavenoteddecreasedeaseofusefordonors,Lostcampaignfunctionality,decreasedsatisfactionwithCustomerServiceandanincreaseinunannouncedsystemoutages.Thebusinessleadswithineachoftheseareas,supportedbytheAVPDevelopmentareseekingtheundertakingofanRFPtoreplacetheexistingsystemwithaservicethatmoresuitablymeetstheirneedstoimproveinternalefficiencyandimprovedonorexperience.

ARMS/FGSDevelopment EnabletheFacultyofGraduateStudiesandtheFacultiestouseARMStoviewandtrackadditionalinformationrelatedtograduatestudentfundingobligations,suchasawards/scholarships,TeachingAssistantships,GraduateAssistantships,andResearchAssistantshipassignments.ThiswillallowARMStohaveacompletepictureofgraduatestudentloadandfunding,therebyimprovingtheprocessofallocatingfundingacrossgraduatestudentsandacrosstheinstitution.

HCM9.2UpgradewithPT8.55 UpgradePeopleSoftHCMfromversion9.1toversion9.2inordertoensureongoingdeliveryoftaxsupport,aswellastotakeadvantageofnewfeaturesandtechnologies.ThisupgradewillincludetheadoptionofOracleProductUpgradeManager(PUM)thatwillimprovethecosteffectivenessoffutureupgrades.

OBIEEUpgradeto12c OBIEE(OracleBusinessIntelligenceEnterpriseEdition)istheBItooltocreatedashboardsandanalyticalreportsforStudentAdmissionandEnrolment

ThisprojectistoupgradeOBIEEfrom11.1.1.7to12cPassportYorkUpgradeandSecurityImprovements–Phase2

ThisprojectwillcontinuemodernizationeffortsforPassportYorkincluding:• Implementlogoutsothatafterauserlogsout,credentialsareinvalidatedandcannotbere-used.• Addsupportforlongerpasswords(maximum128characters)toimprovesecurity.• Add2factorauthenticationtologinprocess(usingGoogleAuthenticatorand/orMicrosoft

Authenticator)asanoption.ThisfunctionalitywillberolledoutafterdeploymenttospecificgroupsasdirectedbyInformationSecurity.

• AddcachingtoservertoallowPYauthenticationtocontinueworkingforcurrentlyloggedinwhendatabaseisunavailableandtogenerallyimproveperformance.

• Thedeliverablesforthisprojectare:• AnewversionoftheMayadserverimplementingthenewfunctionality.• UpdateversionsofthePassportYorkloginandManageMyServicesapplications.• UpdatedversionoftheMayaAdministrationutility.• Updatedprovisioningmodules,whereneeded,tosupportlongerpasswords.

GradShadowElimination SimilartotheUndergradShadowinitiative,theaimofthisprojectwillbecreatenewSISfunctionalitytoexactlyreplicatethedataanddatastructures,whicharebeingusedforthegraduateadmissionsprocess.Bydoingso,wewilleliminateinefficientpre-processingandSASbatchjobexecutions.Theendresultwillbefivemaintables(orviews)whichcanbelinkedintoAccessdatabasesforAdmissions,FGSanddepartmentstouse.[SIS]