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Receiving Specifications

Revised version: July 2012

7/10/12 11:55 AM

Direct Shot Distributing Distribution Receiving Specifications

SECTION I. General Information and Guidelines

1. Purpose

The purpose of Receiving Specification is to a) Provide our suppliers with our receiving requirements, hours of operation and helpful information

with respect to making a delivery to our facilities.b) Establish repeatability, consistency and standardization to help us better serve our customers.c) Open communication channels and partnerships with our customers, suppliers, and vendors.d) Reduce errors and receiving time while improving our operating efficiency.

Items that do not meet the stated requirements may be returned, reworked, or subjected to additional handling and shipping fees.

2. Receiving Requirements and Locations

Appointment RequirementsAppointments are required 24 hours in advance of the delivery.Each truck requires a separate delivery appointment.Any truck arriving without a delivery appointment will be given a lesser priority than deliveries with scheduled appointments.Any truck arriving before or after their scheduled delivery appointment will be given lesser priority than deliveries scheduled and on-time.Leaving a message does NOT designate an appointment.Only Direct Shot Distributing can assign delivery appointments.Receiving is occasionally done outside normal receiving hours (due to demand). Please call for information if you have any questions.

Information required when making an appointmentCarrier name and phone numberVendor name and phone numberThe BOL, ASN (if applicable), and purchase order numbers. Total Skid and carton countTrailer Number

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Facility Address Contact WeekdayHours

Weekend Hours

Franklin Distribution Center

2001 Commerce Parkway, Franklin, IN

46131317-736-2830 7:00-21:00

Sat: ClosedSun: By

appointment only

Franklin Returns Center

2001 Commerce Parkway, Franklin, IN

46131

317-736-2830, ext. 16150

07:00-15:00 Sat: ClosedSun: Closed


SECTION II. Finished Goods Requirements

3. Item Requirements

General Barcode informationDirect Shot Distributing Distribution Centers use the following barcodes during our processes: UCC-128, UPC-A, UCC-12, and SCC-14. It is the responsibility of the suppliers to meet the barcode specifications described in this text. The specific barcode requirements for the product (item), carton, and pallets are addressed in parts 6 – 8 of this text.

UPC Barcode Specifications – see figures 1 and 2, UPC Barcode.The UPC Bar Code box should measure 1½" wide by 5/8" high. The background must always be white and the actual height of the UPC Bars themselves should be 7/16". This leaves a white clean area to facilitate the scanning and reading of the UPC Bar Code. It should be positioned on the Tray Card/Liner so that it is not closer then 3/8" from the perforation and 1/8" from the bottom of the package.Barcodes must be a series of black on white solid parallel bars (color barcodes are not acceptable.)Overall shape of the barcode must be rectangular, not truncated.Barcodes may be in ladder or picket fence orientation (no diagonal barcodes).Barcodes must meet ANSI Grade C or better quality standards (see ANSI X3.182) for each of the following categories: edge, reflective minimum, symbol contrast, minimum edge contrast, modulation, defects, decode, and decodability.Barcodes must be free of obstructions (permanent marker/ highlighter marks, stickers, etc.)Every barcode must have matching human-readable text above or below it. Barcodes are required on each item to identify the product.All barcodes on the item must be equal.If the barcode has additional identifiers (ex: UPC+2), the additional identifier bars must be the same height as the base barcode.

Wrap requirementsDirect Shot Distributing requires wrap or polybags to preserve the integrity of the item. Items larger than 4½” X 9 ¼” may be poly bagged.Wrap should confirm to the shape of the unit without obstructing the text or graphics.Wrap seams must be sealed to prevent damage through normal handling and automation.Torn wrap, pinholes larger than ¼”, or welds protruding from the unit > ¼” are unacceptable.

4. Carton Requirements

Carton Labeling Requirements (figure 3)Direct Shot Distributing requires product labels on all finished good cartons. The label must be centered on the outside of the smallest side of the carton and contain the following:

UCC128 Barcode identifying the part number in a large font (at least 6mm or ¼”)UPC-A (or UPC+2) Barcode identifying the item’s UPC numberAssigned site name or IDCarton count in large font (10mm or 3/8”) and UCC128 barcode. SCC14 barcode identifying the item.

Product Orientation Requirements3


Every item in the carton must be oriented in the same direction, with the title facing toward the carton label.

Partial Carton RequirementsCartons containing other than the standard carton quantity must be identified by a sticker on the carton near the label. The sticker must read “Partial” and must display the actual quantity.Partial cartons must be located at the top of the pallet.No more than 1 partial carton is permitted per item per order.

Master Carton RequirementsMaster cartons must not exceed 50 pounds.A pack list must accompany each master carton.All inner cartons must contain a carton label (See Figures 3 and 4).

Other Carton RequirementsAll cartons must contain one title per carton. Mixed product is not acceptable.The carton size, quantity and stacking pattern must remain consistent for each item for all shipments.

5. Pallet Requirements

Pallets for all sites must be 42” x 42” GMA Standard. Each pallet requires a container sheet that identifies the product on that specific pallet.The maximum height must not be greater than 54” (Note: Max height for SCEA product is 80”).Carton barcode labels must face the outer perimeter.Pallets containing more than one item require a “Mixed Pallet” label.The carton-stacking pattern must be interlocking to prevent spills and damage. Pallets must be constructed of wood.

Overhang of product on the pallet is not acceptable. The pallet wrap must be applied complete and tight to minimize tearing, shifting and tampering of the product during transportation.

Container Sheet RequirementsAt a minimum, the following information must be included on the Pallet/ Container Sheet:

Ship From: Name and Address and Telephone numberShip To: Name and AddressCustomer Purchase Order number(s)Unique pallet identification number encoded with a UCC-128 barcodeItem and UPC numbersItem DescriptionQuantity per title on PalletTotal quantity on Pallet# of cartons# of pallets (1)Customer P.O. Number

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The container sheet must be securely attached to the pallet and visible as the container is unloaded from the truck. The pallet/ container sheet must be legible and contain all of the requirements listed above. Hand written changes to the skid count or carton count are not acceptable.

6. Order Level Requirements

Pack List RequirementsEach order must contain a pack list which is visible and securely attached to the associated pallet along with the BOL. Hand written changes to the pallet are not acceptable. Pack list information must include;

Ship From: Name and Address and Telephone numberShip To: Name and AddressPack List NumberDate pack list was createdUCC-128 barcode with the Customer Purchase Order number (or ASN, if applicable)Customer Purchase Order number(s)Carrier NameList of all pallet identification numbers that are associated with the pack listItem and/or UPC number(s)Item descriptionQuantity per cartonTotal quantity per titleQuantity per palletTotal palletsTotal quantity per Purchase Order

Bill of Lading (BOL) RequirementsAt a minimum, each truckload requires a BOL. Hand written changes to the skid count or carton count are not acceptable. A master BOL is required if there are more than 1 BOLs for a truck. The BOL must contain:

BOL numberShip from name, address, and telephoneShip to name and addressSeal # if the truck was sealedCustomer P.O. numberTotal pallet countTotal carton countTotal item countSignature of shipper and carrierAll pack list numbers associated with the BOL

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Figure 1 –UPC Barcode Requirements

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1. The UPC Bar Code box should measure 1½" wide by 5/8" high. 2. The background must always be white and the actual height of

the UPC Bars themselves should be 7/16". This leaves a white clean area to facilitate the scanning and reading of the UPC Bar Code. It should be positioned on the Tray Card/Liner so that it is not closer then 3/8" from the perforation and 1/8" from the bottom of the package.

3. Barcodes must be a series of black on white solid parallel bars (color barcodes are not acceptable.)

4. Overall shape of the barcode must be rectangular, not truncated.5. Barcodes may be in ladder or picket fence orientation (no

diagonal barcodes).6. Barcodes must meet ANSI Grade C or better quality standards

(see ANSI X3.182) for each of the following categories: edge, reflective minimum, symbol contrast, minimum edge contrast, modulation, defects, decode, and decodability.

7. Barcodes must be free of obstructions (permanent marker/ highlighter marks, stickers, etc.)

8. Every barcode must have matching human-readable text above or below the barcode.

9. Barcodes are required on each item to identify the product.10. All barcodes on the item must be equal.11. If the barcode has additional identifiers (ex: UPC+2), the

additional identifier bars need to be the same height as the base barcode.

Figure 2 - Music Product UPC

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Product Name: CD 30ct carton on a 42”x42” Pallet

Pallet Type: 42”x42”Carton: RM50-001Cartons per Layer: 24Layers High: 7Cartons per Skid: 168

Standard Case Standard Pallet Quantity: 30 5040 Weight (lb): 7.500 1300.000 Length (in): 12.750 42.000 Width (in): 5.500 42.000 Height (in): 6.250 48.750 Cube (ft^3): 0.25 49.77

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Product Name: CD 30ct (Double) carton on a 42”x42” Pallet

Pallet Type: 42”x42”Carton: RM-585 Cartons per Layer: 16Layers High: 7Cartons per Skid: 112

Standard Case Standard Load Quantity: 30 3360 Weight (lb): 13.000 1496.000 Length (in): 19.375 42.000 Width (in): 5.250 42.000 Height (in): 6.375 49.625 Cube (ft^3): 0.38 50.660

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Product Name: CD 30ct (DJ) carton on a 42”x42” Pallet

Pallet Type: 42”x42”Carton: RM-530 Cartons per Layer: 64Layers High: 7Cartons per Skid: 448


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Product Name: Standard DVD on a 42”x42” Pallet

Pallet Type: 42”x42”Cartons per Layer: 12Layers High: 7Cartons per Skid: 84

Standard Load Quantity: 2520 Length (in): 40.38 Width (in): 40.38 Height (in): 50.07

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Product Name: BluRay on a 42”x42” Pallet



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Product Name: Odd Size on a 42”x42” Pallet



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Product Name: DVD 100ct carton on a 42” x 42” Pallet

Pallet Type: 42x42Carton: RM50-185-01Cartons per Layer: 24Layers High: 6Cartons per Skid: 144


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Product Name: DVD 30ct (REVSHARE) carton on a 42” x 48” Pallet

Pallet Type: 42”x48”Carton: RM50-102-02Cartons per Layer: 12Layers High: 7Cartons per Skid: 84


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Product Name: DVD 100ct (REVSHARE) carton on a 42” x 48” Pallet



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Product Name: UMD 30ct carton on a 42” x 42” Pallet



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Product Name: Vinyl 7”Records 200ct carton on a 42”x42” Pallet

Pallet Type: 42x42Carton:Cartons per Layer: 10Layers High: 6Cartons per Skid: 60


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Product Name: Vinyl 12”Records 30ct carton on a 42”x42” Pallet

Pallet Type: 42x42Carton:Cartons per Layer: 27Layers High: 4Cartons per Skid: 108


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Product Name: 1X30 Cartons

Manufacturing and Returns product that is in a 1X30 carton should be 22 to a layer and 7 high on a 40X40 pallet. Cartons labels should face out as much as possible.

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Figure 3. Detailed SPA label

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Abbreviated SPA label

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