Purchasing Card Training

Program Changes

Updated 10/2009

P-Card Program ChangesGeneral Information

Transaction and Credit Limits

Documentation

Violations

Contact Information

Full P-Card program information can be accessed on the Purchasing website at www.creighton.edu/Purchasing

General Information

University Purchasing Card

Before Now

First National Bank Visa

First National Bank MasterCard

The Cardholder will receive a new card to use and will need to turn in their old card. An online P-Card Agreement will need to be completed.

P-Card Action Requests

Before Now

Paper form Online form

This is currently under development. Once completed, requests can be completed and routed online.

Paying the P-Card Transactions

Before Now

Paper-based process

Online transaction reconciliation

Reviewing and approving transactions will take place online.

Transaction and Credit Limits

Transaction Limits

Before Now

Preapproval required when an item was $1,000 or more

Preapproval required when total transaction is $2,500 or more

Brings us in line with the majority of higher education institutions.

Exemptions still in place for airfare and lodging transactions.

Transactions cannot be split to avoid the preapproval requirement.

Credit Limits

Before Now

Whatever amount was requested

New guidelines to make credit limits more uniform

Standard credit limits of $2,500 and $5,000

Credit limits of $10,000 or more (in increments of $5,000) will need VP approval to keep in line with University policy

Credit Limits, Continued

Before Now

Revolving limit, must be paid before available

Limit automatically refreshed at start of new cycle

Full credit limit available on the first day of the new billing cycle

Should result in less requests for temporary limit increases

Documentation

Receipts/Invoices

Before Now

Kept in department except for required originals attached to CCDAF

Kept in department except for required originals attached to P-Card Routing Form

Required receipts/invoices now sent on P-Card Routing Form

A specially commissioned report which pulls and organizes transactions that need paperwork to be sent on, i.e. Lodging, transactions using grant funds, transactions $2,500 or more.

P-Card Travel and Entertainment Report (P-Card TER)

Before Now

Sent to Controller’s Office with receipts

Kept in department

Required receipts/invoices now sent on P-Card Routing Form

Must be completed and kept in department in case of audit

Transaction descriptions will need to be entered during online transaction review

Violations

Policy and Procedure Violations

Before Now

Not specifically addressed

Violations section added to revised P-Card Policy

Brings us in line with best practices for P-Card programs

Will give direction to the University on how to handle the issues

Contact Information

Jarrod MorrisonCredit Card CoordinatorPhone (402)280-2713

Fax (402)280-2398

Email JarrodMorrison@creighton.edu

Contact the Credit Card Coordinator with any questions about the policy or procedures of the Creighton University P-Card Program.