pumc planning process

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1 04/30/2009 PUMC 2009/2010 Planning Process 1 PUMC Planning Process 2009 and 2010 Princeton United Methodist Church PUMC Church Council, Church Committees and Missions

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Page 1: Pumc Planning Process

104/30/2009 PUMC 2009/2010 Planning Process 1

PUMC Planning Process2009 and 2010

Princeton United Methodist Church

PUMC Church Council, Church Committees and Missions

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2PUMC 2009/2010 Planning Process04/30/2009

PUMC 2009 Planning Process

Needs AssessmentData Gathering

Learnings

Mission Statement

Vision

Goals and Recommendations

Board Approval andReferral

Action Plans andImplementation

Completed in 2007 & 2009

Completed in 2008

Completed in 2008

Started in 2009Complete today

Started in 2009Complete today

Begin March 28Complete in 2009/2010

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PUMC Goal Areas

The following five goal areas and subtending goals were developed by the Church Council between January and March of 2009. All Church Council members were invited to provide input to the prioritization process. These results were reviewed and agreed to at the Church Council/Committee Planning Retreat held on Saturday, March 28.

In addition to the goals, all input received during the goal review and prioritization process is included.

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Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable): Reach out to “unchurched,” “out-of-church,” “over-churched” (7) Set up a program for members who have not attended for 6 consecutive weeks to be

called or visited by another member. Develop process to match visitors with members for most effective follow up and

outreach

** Moved from “Serving in the Community” goal area

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Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):Make sure we are offering ways for the unchurched to come worship with us (7)Create additional ways to teach/nurture children and youth through the worship experience (3)Provide education about worship [its purpose/goal/function] and how that relates to the way(s) we go about it now, and how we might in the futureExplore interfaith worship experiences with people of other faiths (e.g., Jewish, Muslim)Create ways to reach out to young adults college age to late 20sEliminate the children’s sermon because of lack of attendanceHave youth sing at 9:30 service and offer Sunday School classes during both services

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Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):Try to get enough small groups established so that all congregants who will/wish to participate have a small group to attend; encourage and enable participation of the congregation in small group ministries (7)Support needs of the elderly / See that elderly members feel involved (5)Offer more opportunities for spiritual growth (3)Support and develop a program of Stephen Ministry (3)Linking into larger United Methodist ChurchDoing things together with lots of opportunities for service, fun and fellowship will make a livelier church than “structured” friendliness.Small groups that are limited in term, like a walking group, short study, craft project would be a nice option. Set a time period, six weeks or so. Mix generations. How about a cook for good health group to accommodate all of us who need to eat more healthfully?

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Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable): Establish a member disciple growth curriculum and plan, applicable to all members (5) Implement education for all age levels at both services (5) Create an Internet Mission – Christian Education/Q&A/etc. via website (3) Encourage hiring of Christian Ed. Minister to develop vital programs for children and

youth that complement our excellent church school program and are sensitive to the lifestyles of today’s youth and families

Offer “Spanish as a Second Language” classes to increase our ability to reach out to the Latino population. Include members of the Spanish-language Sunday School class to help teach.

Discern the needs of adult education [related to nurturing] and seek to meet those needs

Provide/sponsor education which is open to the community Teacher support – workshops, training for new teachers, “days off,” fellowship/spiritual

opportunities Make better use of all church facilities, especially the new youth room (12 votes for

“finish the Youth Room”)

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Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):

Increase our visibility within the community – host outside speakers, etc. (8) Outreach to Latino residents in town to encourage participation in Spanish speaking

class (5) Cross fertilization with Princeton University, Princeton Theological Seminary,

Westminster Choir College, etc.(6) Support community housing projects like Habitat for Humanity (3) Visiting older people in communities (3) Develop a program to appeal to non-member students (arts-based maybe?)

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PUMC GoalsAt the Church Council Planning Retreat, we divided into five small

groups, each group focusing on one of the five goal areas. These small groups were formed as follows:

Goal: Reaching People Through Membership, Membership and Growth Committees

Goal: Reaching People Through Worship, Worship Committee Goal: Nurturing People in our Congregation, Trustees Goal: Teaching God’s People, Education and Youth Goal: Serving God’s People, Outreach CommitteeThe small groups began to develop specific objectives and action

plans to tackle the goals within each Goal Area. Work will continue at the Committee and Church Council levels throughout the remainder of this calendar year. The work completed at the Church Council Retreat by each small group follows.

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PUMC 2009 Goal Worksheet: Membership

SMART Objectives:1. Establish a database to allow PUMC

to track who is active in the life of the church. Include tracking those who participate in worship. Also capture those who participate in other church-related activities, e.g. adult education, youth activities, Church School, etc.

2. Determine whether Fellowship Friends program should be extended to those who fall somewhere between first time visitors and those who have made the commitment to become members of PUMC.

Goal Area:Reaching People through Membership

Goals:1. Reach out to and follow up with inactive

members to see why they have become inactive and invite them back to PUMC.

2. Proactive pursuit of visitorsa. Develop/implement a new visitor follow-up

programb. Have people greet and introduce visitors

on Sunday mornings3. Improve membership attendance, tracking

and reporting process

Committee or Mission: Membership

We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.

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PUMC 2009 Goal Worksheet: Growth

SMART Objectives:1. Establish a robust Sunday morning greeter

program in order to create a welcoming atmosphere for first-time (as well as repeat) visitors to PUMC. The Sunday morning greeter program will also provide a vehicle for gathering information about our visitors. Possibly have greeter program involve

establishment of “Visitors Table” in Sanford Davis Room.

2. Establish pew pads (aka Ritual of Friendship) and sign-in sheets for the various adult education and other Church School morning activities). This will provide information for the database (Membership Objective) and visitor follow-up program.

3. Work with PUMC staff to develop a stronger follow-up program for communicating with visitors – more than PUMC’s current practice of sending visitors a one-time note and brochure.

Goal Area:Reaching People through Membership

Goals:1. Reach out to and follow up with inactive

members to see why they have become inactive and invite them back to PUMC.

2. Proactive pursuit of visitorsa. Develop/implement a new visitor follow-up

programb. Have people greet and introduce visitors

on Sunday mornings3. Improve membership attendance, tracking

and reporting process

Committee or Mission: Growth

We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.

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PUMC 2009 Goal Worksheet: Worship

SMART Objectives:1. Identify the target audience(s) and the

needs and interests by October 2009 and review at the October 2009 Worship Committee Meeting.

Goal Area:Reaching People Through Worship

Goals:1. Expand worship opportunities

Committee or Mission: Worship

We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.

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Worship Action Plan: Expand Worship Opportunities

What Who Owns It By When1.Survey leaders (in conjunction with Jana’s training program)Note: Surveys need to be coordinated with Church CouncilTracey to share info on online tool Collate data

1.Sue, Jana End of May

2.Survey membersCoordinate with Church CouncilSelect listCollage data

Tracey, Jana End of June

3.Share Conference demographic data Jana End of September

4.Research other church websites to identify which churches have alternative worship formats that we might want to visit

Sue Prior to April 14 Worship Committee meeting

5.Take “field trips” to see some other worship formats Worship Committee (Annette to make this an agenda item for April 14 meeting)

Before October

6.Test out 2 alternative worship formats and gather input1 contemporary, 1 contemplativeAdvertiseCommunicate with congregationGather feedback at the end of the serviceCheck impact on attendance

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Worship – Expand Worship OpportunitiesWho and what else they need:

Who/What Do You Need?

When? How Will You Do It?

Feedback from Membership on any information they get from inactive members related to Worship

Ongoing Connect with Membership

Publicity support from Growth and CommunicationsGet the word out when we try alternative worship formatsPotentially direct mails

Find out if Growth is planning any direct mails

Get input from Growth on worship formats that might impact growth

Connect with Growth

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PUMC 2009 Goal Worksheet: Trustees

SMART Objectives:1. Survey Sanford Davis Room.2. Create Information Center in

Sanford Davis Room.3. Evaluate and determine

furniture needs in Sanford Davis Room.

4. Develop plan for what to do with Sanford Davis Room during holidays and special sanctuary events.

5. Complete improvements to Sanford Davis Room by Rally Day, September, 2009

6. Improve visitor/member signage and information by Rally Day, September, 2009.

Goal Area:Nurturing People in Our

Congregation

Goal: Make Sanford Davis Room more attractive for fellowship: a) remove clutter, b) have a decent kiosk or bulleting board center to post announcements, and c) have conversational chair groupings around the room.

Committee or Mission: Trustees

We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.

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Action Plan - Trustees

What Who Owns It By When1. Survey Sanford Davis Room Review layout Eliminate clutter Locate where Information Center (kiosk) should be

located Locate electrical outlets and determine what is

needed for electronic component of kiosk. Look for conversational seating placement Seek input from designer Consider needs of handicapped

Trustees 4/30/09

2. Information Center Consider desired content and prepare cost analysis Determine software/hardware requirements for

electronic kiosk Get input from Dart S and Ed re design for

construction Contact carpenter to arrange for construction Determine who will be responsible for ongoing

maintenance of kiosk – keep information current, control what is placed on kiosk, etc.

Pat H

Beverly M

4/30/09

5/1/095/15/09

Goal: Make Sanford Davis Room more attractive for fellowship

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Action Plan – Trustees, Continued

What Who Owns It By When3. Evaluate furniture needs with designer Consider adding small tables in conversational

seating arrangements

4. Plan for what to do with room during holidays and special sanctuary events

Consult staff, worship committee and sexton

Goal: Make Sanford Davis Room more attractive for fellowship

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Action Plan - Trustees

What Who Owns It By When1. Survey building and bulletin boards for signage and

content Trustees 4/30/09

2. Decide information needs and appropriate location with design input

Trustees 5/31/09

3. Do cost analysis

4 Implement new signage Trustees Rally Day, 9/09

Goal: Improve Visitor/Member Signage and Information

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PUMC 2009 Goal Worksheet: Education

SMART Objectives:1. Collect and review as needed our

current programs by 9/1/09 to ensure that what we believe we are doing, as it relates to Christian Education is actually what we are doing.

Review and revise our current programs after determining what resources are needed (oversight and responsibility) and surveying our needs.

Report back to Church Council with results and recommendations for growing our Christian Education by Spring 2009.

Goal Area:Teaching God’s People by articulating

the full scope of Christian Education for ages 5 to adult

Goal: Maintain our focus and continue to grow and enhance the spiritual development of our children.

Committee or Mission: Education

We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.

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Education Action Plan: Maintain our focus and continue to grow and enhance the spiritual development of our children.

What Who Owns It By When1. Review and articulate our current programs Education Committee and

Youth Council9/1/09

2. Determine what resources are needed (develop organization chart)

Education Committee 10/1/09

3. Survey congregation to determine if we are meeting needs

Education Committee Spring 2010

4. Review and revise programs Education Committee Spring 2010

5. Draft and make recommendations to Church Council

Education Committee June 2010

Who/What Do You Need? When? How Will You Do It?

Help from Conference on best practices from other churches who have a growing Christian Education Program.

Fall 2009

Who and what else they need:

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PUMC 2009 Goal Worksheet: Outreach

SMART Objectives:1. Create a market for

ideas and opportunities for service so that members of the congregation are aware of opportunities and have a process by which to raise ideas by July 2009.

Goal Area:

Serving God’s People

Goal: Provide more service opportunities within the community. Take on hand-on mission projects.

Committee or Mission: Outreach

We are a diverse community joyfully responding to God’s love and growing as Disciples of Christ by nurturing, teaching, reaching and serving all people.

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Outreach Action Plan: Create a market for ideas . . .†

What Owner By When

Support Needed

When How

1. Define existing opportunities Outreach June 30 None

2. Add a “button” on the front page of PUM WEB site directly linking to Outreach opportunities

Outreach June 30 Pat H May

3. Keep updated brochures & flyers for Outreach organizations in the planned kiosk in the Sanford Davis Room

Outreach June 30 Trustees June

4. Schedule regular “mission moments” during services (monthly or quarterly) to highlight specific opportunities

Outreach June 30 Staff June Coordinate schedule with Tom & Jana

5. Create a process with multiple ways for members to sign up for or express interest in opportunities.

Outreach June 30 StaffCommunications

Get input from office staff & Pat H on best ways to implement

6. Create a process for members to bring potential outreach opportunities forward

Outreach June 30 StaffCommunications

June Get input from office staff & Pat H on best ways to implement

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PUMC Planning ProcessAt the Church Council Planning Retreat we agreed on the

following next steps:

What When Who CommentsTranscribe work done on objectives and action plans at retreat

April 5 Small Groups from Retreat

Send to Iona

Complete objectives and action plans for work begun at retreat – Membership/Growth, Trustees, Education, Worship and Outreach

June CC Mtg.

Committees Take back to committee meetings, engage entire committee

Share process with committees not at retreat – Education and UMW

By May Iona, Bill and Mary

Meet with Chairs and/or committees to review process and get started on objectives and action plans

Report out on Retreat – CHIMES, PUMC website, Church Council Minutes

By end of April

Iona, Bill and Mary

Use plan as basis for committee reporting June 2009 All Committees