public information act · 2019-02-20 · review sample pia request. pia request review. what. when....
TRANSCRIPT
![Page 1: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/1.jpg)
PUBLIC INFORMATION ACT
Paul Miles, Associate General Counsel
![Page 2: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/2.jpg)
Questions? Give us a ring!
![Page 3: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/3.jpg)
1
PIAHow to deal with written requests for information
about public business.
2
RecordsRecords retention and disposition,
and their relationship to the
PIA.
3
ReviewReview sample PIA
request.
Why are we here?
![Page 4: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/4.jpg)
Public Information Act
Texas Government CodeChapter 552
Almost EVERYTHING
![Page 5: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/5.jpg)
A record is a record is a record.
![Page 6: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/6.jpg)
Judicial Records available under Rule 12
![Page 7: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/7.jpg)
Rights of the Public
![Page 8: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/8.jpg)
Super-Public Information
![Page 9: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/9.jpg)
Requesting an AG Ruling
![Page 10: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/10.jpg)
Requesting an AG Ruling
![Page 11: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/11.jpg)
Best Practices
![Page 12: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/12.jpg)
The “10-Day” Rule
produce or
notify
![Page 13: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/13.jpg)
Record Retention Schedule
13
![Page 14: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/14.jpg)
Confidentiality
?
![Page 15: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/15.jpg)
Open Record Decision Requests
![Page 16: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/16.jpg)
Do’s and Don’ts
![Page 17: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/17.jpg)
Costs & Charges
Texas Administrative
CodeTitle 1Part 3
Chapter 70.3
![Page 18: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/18.jpg)
Costs & Charges
$
![Page 19: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/19.jpg)
Exceptions to Disclosure
![Page 20: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/20.jpg)
Exceptions of Importance
• confidential by law
• invasion of privacy
• competitive bidding
• LE prosecution
• private communications
• ongoing litigation
![Page 21: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/21.jpg)
Exceptions for Personal Information
![Page 22: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/22.jpg)
Certain Officials Excepted
![Page 23: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/23.jpg)
PenaltiesRefusing to Produce
![Page 24: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/24.jpg)
PenaltiesUnlawful Disclosure
OFFICIAL MISCONDUCT
![Page 25: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/25.jpg)
PenaltiesDestroying, Altering or Concealing
![Page 26: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/26.jpg)
2
RecordsRecords retention and disposition,
and their relationship to the
PIA.
![Page 27: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/27.jpg)
The Basics
![Page 28: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/28.jpg)
28
What is Records Management?
creation
retention
preservation
disposition
![Page 29: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/29.jpg)
29
Records Management Officer
![Page 30: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/30.jpg)
Commissioners Court
![Page 31: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/31.jpg)
Local Government Records
![Page 32: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/32.jpg)
32
Record Destruction
![Page 33: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/33.jpg)
33
Destruction Prohibitions
![Page 34: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/34.jpg)
Discretionary Destruction
LGC§201.003(8)
copies
notes, journals, etc.
blank forms
![Page 35: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/35.jpg)
35
Destruction Process
PIA PIA PIA
![Page 36: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/36.jpg)
PenaltiesUnlawful Destruction
![Page 37: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/37.jpg)
3
ReviewReview sample PIA
request.
![Page 38: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/38.jpg)
PIA REQUEST REVIEW
WHAT
WHEN
HOW
![Page 39: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/39.jpg)
Date stamp
the request!
![Page 40: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/40.jpg)
PUBLIC
![Page 41: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/41.jpg)
PRIVATE
§552.139
§552.104
§552.139
![Page 42: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/42.jpg)
CLARIFY
![Page 43: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/43.jpg)
NEXT STEPS
notify Public Information
Officer
locate information
cost estimate, if necessary
request AG ruling, if
necessary
retain documentat-
ion for 1-2 years
(GR-1000-34)
![Page 44: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/44.jpg)
Training and Resources
texasattorneygeneral.gov county.org/legalpublications
![Page 45: PUBLIC INFORMATION ACT · 2019-02-20 · Review sample PIA request. PIA REQUEST REVIEW. WHAT. WHEN. HOW. Date stamp the request! PUBLIC. PRIVATE §552.139 §552.104 §552.139. CLARIFY](https://reader036.vdocuments.mx/reader036/viewer/2022080722/5f7b77c002504336b33efb97/html5/thumbnails/45.jpg)
Questions? Give us a ring!