Proposed Changesto

DOE Project Numbers

Len MyersNMMSS Operations

DOE/PSI

Topics

2

Background NMMSS use of project numbers Second Tier Users Programs/Budgets and Materials Management NMMSS role Guidance Requirements NMMSS Project Information Final Thoughts

Background

3

Historical Structure

5810-AF-J- 000

Char 1: First character of PRIS

Chars 2 -3: First 2 characters of B&R (Program Office)

Chars 4 – 10: Last 7 characters of B&R (Program, Subprogram ,etc.)

Problems were associated with all parts of the project number. - First character had lost meaning and not routinely updated

- Program office characters were not routinely updated

- Characters 2 - 10 did not map to B&Rs

4

Project Reports• 5 reports• 25 locations (RISs) receive one or more of these reports• 28 individuals receive one or more of these reports

Financial Reports• 4 reports• 16 locations (RISs) receive one or more of the reports• 19 individuals receive one or more of the reports

Special Request Reports• Programmatic inquires• Oversight/Assessment inquires• External requests

How NMMSS Uses Project NumbersIn Reports

Second Tier Users

5

These users rely on NMMSS generated reports and/or other data containing project numbers to meet customer needs

Nuclear Materials Inventory Assessment (NMIA) activities

Materials disposition activities Financial reporting activities Managers of DOE materials at commercial

(NRC licensed) facilities

Programs/Budgets and Materials Management

6

Historically there was a well defined relationship via project numbers

Relationship strength is now program office/site dependent

Currently does not exist without major crosswalk effort

NMMSS Role

7

Collect, validate, and verify data Produce and distribute reports Retain historical data/information Administer the database for the above

NMMSS Project Information

8

574 unique active project numbers 438 are being used (i.e. have inventory values) 15 unique letters as first character in project numbers 37 unique values for characters 2 and 3 of project numbers, all but 1 in

B&R 52 programmatic RISs (PRIS) 15 unique letters as first character Union of project and PRIS first character sets but not identical sets

PRIS PRIS and Project Project

G,W A,C,D,F,H,J,K,L,N,P,Q,R,U E,M

April 21st Proposed Changes

9

Update first character per Table 1-1 Second through seventh characters must be

from B&R• Second and third characters per Table 2-3

• Need to include second and third characters for R, V, and Z pseudo project numbers in Table 2-3

April 21st 1st Character ProposalTable 1-1 In Previous NA-58 Project Number Guidance

10

May 10th 1st Character ProposalTable 2-1 Current NA-58 Project Number Guidance

11

Table 2-3 Program Office Designations

Number of PRIS and Unique Projects

13

Total

0

2

4

6

8

10

12

14

16

18

1 2 3 4 5 8 9 12 13 14 15 16 17 18 21 24 25 26 32 36 40 46 65

Total

Sum of Number of PRISs

Unique Projects

2nd Through 7th Versus B&R

14

0

10

20

30

40

50

60

70

AA

AA

LAA

QA

AU

AA

WA

AX

BC

AA

CA

KC

BJ

CC

AC

CB

CW

CZ

AC

ZD

DZ

AD

ZC

FA

AF

BF

FB

HF

BI

FC

CF

ZE

FZ

FF

ZG

FZ

HF

ZK

GB

AG

BB

GB

CH

AA

HT

CH

YA

JAB

JBF

JSG

JXI

JZD

KA

ALA

ALA

ELA

WLA

ZLX

ALZ

ALZ

BN

AB

PA

AP

ZB

QA

AR

AA

UG

HW

PS

Sum of Doesn't Agree

Sum of Agrees

PRIS

Data

Number of Projects With Reported Inventory

0

5

10

15

20

25

30

35

40

45

AA

A

AL

A

AU

A

AW

A

AX

B

CA

A

CA

K

CB

J

CC

A

CW

A

CZ

A

CZ

D

DZ

A

DZ

C

FA

A

FB

F

FB

H

FB

I

FC

C

FZ

E

FZ

F

FZ

G

FZ

K

GB

A

GB

B

GB

C

HT

C

HY

A

JSG JX

I

JZD

KA

A

LA

A

LA

W

LA

Z

LZ

A

LZ

B

NA

B

OR

F

PA

A

QA

A

RA

A

UG

H

PRIS

Count

Final Thoughts

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Project number process has improved to meet new and emerging requirements

Project numbers continue to play a significant role in NMMSS reporting and materials management activities

Requirements and responsibilities are documented in the draft guidance

NMMSS will implement defined and documented requirements Any changes to NMMSS projects for FY 2011 should be

submitted by August 1, 2010 Need to update the Standard General Ledger Crosswalk

(Balance Sheet Codes, Standard General Ledger, and NMMSS Slotting Criteria)

Backup Slides

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Project Action Responsible Field Element NMMSS One to one Submits to NMMSS the old project

number and new project number. Rolls the old project number quantities to the new project number once the previous FY is reconciled and closed. Automatically deactivates the old project as of the end of the previous FY.

Many to one Submits to NMMSS the old project numbers and the new project number.

One to many Submits to NMMSS one to many mappings with any new project numbers identified. After NMMSS establishes any required new project numbers, submits to NMMSS project to project transactions to assign all materials from the old project to the new project numbers.

Opens new project numbers with assigned materials. Closes the old project number if requested and if no material remains in the old project. If the old project is not in the new project list all facilities making use of the old project must also assign materials from the old project to the new projects.

Backup Slides

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