Proposed Amendments to the NCUTCD Bylaws

Task Force Members

Ken Kobetsky Lee Billingsley Jonathan Upchurch Kerry Ferrier John Logan Ron Lipps Bob Garrett

Why Amend Our Bylaws

Editorial Archaic References Obsolete Provisions Reduce Ambiguity Reduce Duplication Better Organization of Information Reflect Current Practices

Editorial Amendments

Taffic to Traffic Chairperson to Chair Sponsors to Sponsoring Organizations

– List Them in Alphabetical Order

Archaic References

The National Committee’s Constitution

Obsolete or Unused ProvisionsSection 4.4 Affiliate. “Nothing in this

Article prevents the establishment in the by-laws of classes of Affiliates composed of non-members with who affiliation is considered to be in the interest of the National Committee.”

Reduce Ambiguity

Change “…only Members shall be eligible to hold office”

To…

“…only Members shall be eligible to hold the following positions: Chair, Vice-Chair for Programs, Vice-Chair for Research, Treasurer, and Member of the Executive Board”

Reduce Duplication

Existing Section 8.2: “The Chairperson of the National Committee shall preside and shall vote only in the case of a tie.”

Existing Section 20.1: “The presiding officer shall vote only in case of a tie.”

Better Organization The Article on Duties of Officers is proposed to

follow the Article on Officers. In the existing Bylaws there are 10 Articles in between.

Sections on Admission of New Sponsoring Organizations, Application for Sponsorship, Election of Sponsoring Organizations, and Termination or Suspension of Sponsorship currently exist in two different Articles. They are proposed to be in one Article and in a logical order.

Two widely-spaced Articles on Technical Committees have been consolidated.

Reflect Current Practices

Existing Section 8.4: “The Executive Board may meet at the Annual Meeting and at regular meetings held by the Council.”

Proposed: “The Executive Board shall meet at the Annual Meeting and at Midyear Meetings held by the Council.”

Substantive Changes

Existing Section 7.1 states that [The Council] “may adopt rules of procedure consistent with the Bylaws.”

New Proposed Language, “The Executive Board may adopt rules of procedure consistent with the Bylaws.”

Substantive Changes

A provision is added to allow an alternate to serve at an Executive Board meeting when a regular member of the Board is unable to attend.

A provision is added to allow a Sponsoring Organization to designate another representative to vote at a Council meeting if neither the Member nor Associate Member can attend.

Substantive Changes Currently, 70 percent of the Members and

Associate Members from each Group I Sponsoring Organization must work for government agencies. It is proposed to change 70 percent to two-thirds.

The existing Bylaws state that, of the two Group II representatives to the Executive Board, one shall be designated as the Chair of Group II. It is proposed that designating one of the representatives as the Chair of Group II is unnecessary.

Substantive Changes

The existing Bylaws states that terms of Members and Associate Members shall be three years and that terms shall be staggered to provide for approximately one-third of the membership terms to expire annually. It is proposed that the provision for staggering of terms be eliminated because it is impossible to impose this coordination on the Sponsoring Organizations.

Substantive Changes

A provision is added to stipulate how vacancies on the Executive Board are filled.

The existing Bylaws state that the nominating committee shall be composed of three Members. It is proposed that the nominating committee be composed of three to five Members.

Substantive Changes

The existing Bylaws have historically been interpreted to mean that the Chair of a Technical Committee must be a Member. It is proposed that either a Member or an Associate Member can serve as a Technical Committee Chair.

Substantive Changes

A provision is added to allow a Technical Committee Chair, who is an Associate Member, to make motions on the recommendations of a Technical Committee.

Substantive Changes

A provision is added to allow a Technical Committee Chair, who is an Associate Member, to make motions on the recommendations of a Technical Committee.

Substantive Changes

The existing Bylaws state that amendments to the Bylaws can be adopted only at an Annual Meeting. Historically, we have “looked the other way” and amended the Bylaws at Midyear Meetings as well as at Annual Meetings. It is proposed to allow amendments to the Bylaws at either Annual or Midyear Meetings.

Action by Council?

Nothing for the 2005 Midyear Meeting Notice to Members, Associate Members

and Sponsoring Organizations to Visit NCUTCD.org– Cover Memo– Proposed Bylaw Amendments– Existing Bylaws

Questions?

Thank you!