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Proposal: Response for Audio Visual Installation Services Ballentine Hall - Summer 2017 AV Renovations University of RI- Kingston Campus 103 Carlotti Adminstration Kingston, RI 02881 ____________________________________________________________________________________

Date: March 20, 2017 Adtech Systems Project Number 404433 Submitted to: David Cadoret

Bob Mathews Account Manager (978) 261‐1089 [email protected]

404433 ‐ University of RI‐ Kingston Campus ‐ Ballentine Hall ‐ Summer 2017 AV Renovations

490 Boston Post Road | Sudbury, MA 01776 | 800.359.0077 | www.AdtechSystems.com

Transmittal Letter David Cadoret State of R.I. One Capitol Hill Providence, R.I. 02908

Re: Ballentine Hall - Summer 2017 AV Renovations Dear Mr. Cadoret: Thank you for the opportunity to submit the enclosed proposal for Audio Visual Installation Services at University of RI- Kingston Campus. Our response includes a complete proposal based on the project specifications and scope of work defined by The State of R.I. We appreciate your consideration. The specifics of the project have been thoroughly reviewed by Adtech Systems. I am confident that Adtech Systems is positioned to deliver a project that meets your high expectations. My team and I look forward the opportunity demonstrate our exceptional workmanship and customer service. Sincerely,

Bob Mathews, Account Manager

Adtech Systems, LLC



Adtech Systems’ Message

Adtech Systems’ mission is to provide innovative and reliable systems that enable people to communicate better.

Adtech was founded in 1988 and has grown to a be a leader in the AV Design and Integration industry. We have more than $50 million in revenue and 150 employees across MA, CT and NH. And, while we execute projects across the US, our primary focus has always been to serve New England. Our stability and consistency is reflected in many ways, which include: a solid base of repeat customers; an experienced employee base with low turnover; and a long history of successful executions of large and complicated projects. We make sure our staff is well trained and continues to learn. This commitment to our staff helps us attract the best technical resources.

Adtech will commit a carefully chosen team of professionals for your project. We will be based locally. We will execute all aspects of your system design and installation with efficiency and expertise.

We believe the way Adtech finishes a project is what sets us apart from other AV vendors. Many other integrators are able to execute the first 80% of a project like yours. However, it is the last 20% of project execution that really defines whether a project is a success or disaster. Our focus on process and attention to details helps us to excel in this last, critical 20%.

Our service department stands out. Our full staff of dedicated service technicians, who are based out of MA and CT offices, will be there to continue to support your system long after the initial install. We believe our service differentiates us from other AV vendors. It is not only an important consideration at initial selection but also a key reason we have built and maintained strong long-term partnerships with our customers

We appreciate the opportunity to be considered your technology provider.

Sincerely,

David Gormley Founder Adtech Systems, LLC



Adtech Systems’ Company Background

Overview Adtech Systems, LLC is New England’s leading full-service audiovisual systems integration company. Since 1988, Adtech Systems has provided integrated audiovisual solutions to business and residential clients nationwide whose needs range small conference and classroom AV systems, to large scale carefully designed and implemented deployments in unified communication, and audio video controlled environments.

With more than 160 full-time technical staff based in three New England states, including 14 design engineers, 12 project managers, 12 control system programmers, more than 51 experienced field technicians, and a fully staffed dedicated remote support and field service department, you can be sure your project will receive the time and attention it deserves, with the post installation support you expect. What’s more, our employees’ average experience level is among the highest in the audio visual industry and our employee turnover rate among the lowest. You can expect consistent, highly professional service from people who get to know your organization and your AV systems, then come back to help year after year. We also maintain a dedicated service department with 13 field technicians and an in-house service coordinator of their own, so your system will be properly maintained with quick resolution should any problem occur.

With annual revenues topping $50M, Adtech Systems has maintained a steady growth rate since its launch in starting with smaller projection and sound systems and slowly adding the talent we needed to tackle higher-end projection, sound, control, and videoconferencing systems. We also place high value on the business partnerships we've developed with the world's top audio-visual manufacturers. It’s our ability to offer the very best equipment with the full support of its manufacturers that ranks us among the nation's premier AV integrators. We are truly a one-stop shop for AV systems, AV product sales, engineering, installation, programming, repairs, rental and event staging.

Mission Statement Our objective at Adtech Systems is to provide our clients with innovative, state-of-the-art presentation and unified communication technologies that are reliable and cost effective, while eliminating concerns over product obsolescence or complexity of use.

We understand that the primary value we offer is to listen to our customers’ needs, then provide state-of-the-art technology to satisfy those needs at affordable prices. This combination of practices is the key to our continued success.

Adtech Systems provides innovative and advanced collaborative and presentation technologies that are reliable and cost-effective, while providing key training and support. Once a system is installed, Adtech Systems’ professional training staff works to ensure that clients achieve optimal functionality and results with even the most complex devices.

Technical expertise, system reliability, and total customer satisfaction are central to Adtech Systems’ mission.



Executive Team

President & Chief Executive Officer – Dustin Campbell

Dustin is the President and CEO of Adtech Systems. He joined the company in March 2015 after he and a partner acquired a majority interest in the company from the founders. Previously, Dustin served as an operations and strategy consultant for mid-sized companies. He served for four years as Director of Strategic Planning and Bid Administration for North American Bus Industries, Inc. (NABI), a transit bus manufacturer specializing in the integration of complex third-party OEM systems. In this capacity he led a number of operational process improvements with a central focus on delivering the highest quality products to meet the exacting schedules and demands of NABI’s customers.

Earlier in his career, Dustin worked at Boston Consulting Group, Eli Lilly and SunTrust Robinson Humphrey. He received his MBA from Harvard Business School and a BS in Finance and International Studies from Indiana University.

Founder and SVP Strategy & Business Development – David Gormley

A pioneer of the AV industry, David became CEO at Adtech Systems in 1988. With a growing team of renowned industry experts, he has transformed the company from an “early-adoption” technology provider into one of the industry’s leading – and most trusted – professional AV system integration firms in the region. Adtech Systems’ client base has grown to include nearly all market sectors and client types from Ivy League educational facilities to Fortune 500 corporations. Under David’s direction, the company has maintained an annual controlled growth rate of nearly 30%, and today is an award-winning, $50 Million/yr. company.

Vice President of Operations – James Welsh, CTS-D, CTS-I, DMC-E

James joined Adtech Systems in 2003, bringing with him a wealth of industry-related experience and a reputation for excellence. With exceptional attention to detail, James facilitates all aspects of the AV design process to meet – and often exceed – Adtech Systems clients’ highest expectations. James has an extensive background in both the design and installation of professional recording studios and professional AV systems integration. He holds an AS degree in Electrical Engineering and a BS degree in Mechanical Engineering.

Director of Field Integration – John Pioccone

John has over 23 years of hands-on Pro AV industry experience, and joined Adtech Systems in 2001. John oversees and coordinates all field installations and workflow processes. He monitors the progress of all installations, and provides support and timely resolutions to field-specific job requirements. Additionally, John is a certified Crestron programmer with expertise in the design of intuitive user interfaces.



Summary of Capabilities

Office Locations

Massachusetts Headquarters Connecticut Office: New Hampshire Office:

490 Boston Post Rd. Sudbury, MA 01776 Main: (978) 261.1077 Fax: (978) 261-1066

301 E. Center Street Manchester, CT 06040 Main: (860) 643-4820 Fax: (800) 645-7200

14 Manchester Square, Suite 180 Portsmouth, NH 03801 Main: (603) 994-0371 Fax: (603) 973-6637

Employee Classification

Total Employees 160

Designers/Engineers 14

Installation Technicians 51

Service Personnel 13

Project Managers 12

Software Programmers 12

Sales & Administration 38

Operations Support 20

Focus Services Markets Applications Facilitieso Audio-visual/video o Videoconferencing o Managed services

o Consultation o Design o Programming o Installation o Service o Training

o Educationo Corporate o Entertainment o Military o State/Local Gov. o Medical o Hospitality o House of Worship

o Boardroomso Conference rooms o Auditoriums o Training facilities o Network Operations

Centers (NOC) o Courtrooms o Operating rooms o Restaurants

o Three NE locationso Videoconferencing

facilities o Staging labs o Warehousing o Service vehicle fleet o Sales, engineering,

equipment rack fabrication and in-house service



Project Team

Business Contacts The following Adtech Systems representatives are primary contact personnel relating to this project:

Sales Representative Bob Mathews Account Manager (978) 261-1089 [email protected]

Customer Service Manager Colleen Lesoveck [email protected] (978) 261-1148

Adtech Systems Mailing Address Adtech Systems, LLC 490 Boston Post Road Sudbury MA 01776 Phone: (978) 261-1077 Fax: (978) 261-1066

Technical Personnel Adtech Systems carefully selects project personnel and assembled teams that are well suited to the technologies, design and installation considerations of each specific project. Teamwork and good communication are essential to a well-executed system deployment. With such considerations in mind, the following Adtech Systems personnel will comprise the Technical team for your project:

Account Manager Bob Mathews

Project Manager Joseph Tagliaferi

Engineer Michael Godin

Programmer Mike Miller

Crew Chief/Installation Supervisor C.J. Danek

Commissioning Agent Andrew Dolzani



Credentials

Adtech Systems’ technical staff is among the most highly accredited, experienced, and certified professionals in the AV industry. Qualifications include:

InfoComm International CAVSP Diamond certification InfoComm CTS (held by 25 employees) InfoComm CTS-D (held by 5 employees) InfoComm CTS-I (held by 6 employees

Fully certified/accredited by dozens of top manufacturers for programming, installation, and engineering

Crestron Advanced Programming certifications Crestron Digital Media DMC-D, DMC-E, DMC-T Certifications Extron A/V Technology Design, Configurable Control Systems Certification AMX Certified (ACE Expert) Programming Biamp Audio DSP Design/Installation Certification, Tesira Certification, Vocia Certification Chief Certified Partner Cisco Select Certified Partner, Telepresence Polycom Certified Video Conferencing Technologies, ATX Certified, IVOT200, IVOS100, Federal

Certification FSIST300

Licensing

Adtech Systems, LLC has invested in the necessary training, certifications and licenses to remain in compliance with regulations in all states in which we operate. Copies of individual licenses may be obtained upon request.

Connecticut (CT License C5 – #194342) C5 Electrical Limited Contractor license C6 Electrical Limited Journeyperson and Qualified Apprentice license (minimum for all technicians)

Rhode Island (RI License TSC – #5675) Telecommunications System Contractor license Telecommunications System Technician “TST” (minimum for all technicians)

We urge all customers to confirm that AV integrators meet compliance with state regulations. Failure to meet compliance can cause a project to be shut down by state or local authorities as well as create a lack of harmony between trades-people. Please refer to:

Dept. of Consumer Protection Occupational and Professional Licensing; Tel (860) 713-6000; www.state.ct.us/DCP/

Issued by: Dept. Labor and Training, Division of Workforce Regulation and Safety; Tel. (401) 532-8580; www.dlt.state.ri.us



Select Client List

Higher Education

Corporate

Massachusetts Institute of Technology CVS Caremark

Harvard University AstraZeneca Pharmaceuticals

Boston College Bose Corporation Northeastern University Hubspot Lesley College Novartis

Roger Williams College Berkshire Financial Eastern Connecticut State University Henkel

Public Sector

Hospitality

Hynes Convention Center Boston Harbor Hotel Cambridge Emergency Operations Center Four Seasons Hotel MA Emergency Management Agency Intercontinental Hotel Boston EMS Langham Hotel

Healthcare

Houses of Worship

UMass Medical Center Temple Israel Natick Yale New Haven Hospital Temple Kerem Shalom Concord Brigham & Women’s Hospital First Congressional Church of Holliston Boston Children’s Hospital Southern NE Conference of 7th Day Adventist

K‐12

Performance Venue

Newton, MA Public Schools Boston Opera House Westwood MA Public Schools Shalin Liu Performance Center Thayer Academy Weston MA Public Schools Malden MA Public Schools



Project References



Service

Adtech Systems will provide a turnkey audio visual system in accordance with the AV system description and equipment summary provided within this proposal. Installation services include labor and equipment (hardware, software and firmware) required to provide the fully functional AV system. For this project price has been calculated based upon non-union labor. Installation includes, but is not limited to the following:

Engineering

Adtech Systems’ engineering team will work with your architect or other key project personnel to ensure the systems are designed and installed to meet or exceed end user needs.

Specify equipment related to the AV system and provide related cut-sheets and descriptions. Specify base-build infrastructure requirements such as conduit, structural and blocking needs, etc. Specify system mechanical requirements such as heat loads, power, LAN, etc. Provide draft of all AV submittal drawings in AutoCAD. These include: AV floor plan, AV ceiling plan,

AV conduit riser and AV flow diagrams. Base-building backgrounds supplied by others. Provide required coordination documentation to necessary parties

Control Systems and DSP Programming

Adtech Systems employs manufacturer-certified control system and audio DSP programmers. Unless otherwise specified or requested, our programmers will provide all control and audio programming services. These services may include the following:

Development of user interface Development of core control or audio program In-shop preliminary testing Field installation of program Field testing and tuning of system

Upon final acceptance of the installed systems the owner/end user will be provided with a copy of the final control system program including all support drivers and graphics files. Adtech Systems will retain a copy of the final program on our server to be used for system service and support. Owner will never be asked to sign a release, licensing agreement or pay for additional copies of a control system program.

Shop Fabrication and Pre-install

Fabricate equipment racks Test signal paths Preliminarily test control program



Project Management

Coordinate all installation activities with designated client representative or contractor Maintain and produce project status reports Develop project timeline, including cross trade coordination Provide on-site coordination of construction related issues with on-site trades Attend scheduled project meetings Track products and schedule delivery of product to site Perform system testing Deliver end-user operational training on the AV system

Hardware Installation

Install all AV related cabling Establish AV cable terminations Mount all AV devices including projectors, plasma displays, etc. Perform functional systems testing Perform site clean-up and appropriate disposal (or recycling) of waste, etc.

Exceptions

Following is a listing of items that will be the responsibility of other trades. Adtech Systems will carefully coordinate as appropriate on any AV project related work done by others.

All labor priced as non-union All high voltage wiring (110V) by others All Tel/Data work by others Modifications to millwork or custom tables by others Blocking to support wall mounted equipment Removal or patching of fire stopping Painting, patching or finishing of architectural surfaces. HVAC, plumbing, sprinkler head and lighting fixture relocation



Training

General systems training session will be conducted to familiarize all personnel responsible for audiovisual system operation and maintenance. The following is a general outline that represents the material covered in the training. A formal guide will be presented at the time of the training. Additionally, the operator/owner’s representative will be invited to attend preventive maintenance visits in order to gain better familiarity with the system.

System Overview Provide a general, verbal description of the overall system and its capabilities Show locations of major components and controls Show location of system documentation Describe how the laminated system flow diagrams are read Explain service provisions for first year post-install Discuss protocol for calling technical support

Video System Overview

Provide a detailed description of the capabilities of the video system Indicate location of all source playback devices Indicate location of all guest connection locations Discuss what the performance expectations should be of the video system

Audio System Overview Provide a detailed description of the capabilities of the audio system Indicate location of all source playback devices Indicate location of all guest connection locations Discuss fundamental operation of the mixing console

Control System Overview

Provide a detailed description of the functionality of the control system Describe proper operation of user interface (touch panel) Describe how to react to improper control system operation

Event Operation

Describe specific event operation Encourage operator to perform mock event set-up Review settings and adjustments Demonstrate appropriate settings and adjustments for user accessible equipment Review recommended maintenance & upkeep Provide an overview of routine equipment cleaning or adjustment that can be performed by

Owner.



Equipment Details

Model # Mfg Description Qty Price Extended

Ballentine 101

A/V Rack Equipment

DMPS3‐300‐C Crestron Crestron DigitalMedia Presentation system

1 $4,666.67 $4,666.67

CEN‐SW‐POE‐5 Crestron Crestron 5 port power over Ethernet Switch

1 $229.89 $229.89

AM‐101 Crestron Crestron Air Media Presentation Gateway

1 $919.54 $919.54

BDP‐S1700 Sony WIRED Streaming Blu‐Ray Disc Player

1 $78.16 $78.16

RSH‐4A‐2S Middle Atlantic 2 space black brushed shelf

1 $97.29 $97.29

SX1120RT SurgeX SurgeX rack mount power conditioner

1 $689.66 $689.66

60‐632‐02 Extron Extron rack mount 1 $103.45 $103.45

70‐293‐12 Extron Extron 3.5mm stereo mini F (black)

1 $34.48 $34.48

160 Tamper‐Pruf Tamper‐Pruf tri‐groove screw(100)

1 $16.59 $16.59

HSK Middle Atlantic Middle Atlantic black square post screws w/washers(100)

1 $24.32 $24.32

OFE Owner Furnished Middle Atlantic ERK‐2720

1 $0.00 $0.00

Projection Equipment

DM‐RMC‐4K‐SCALER‐C

Crestron Crestron 4K DM 8G+ Receiver & Room Controller w/Scaler

1 $1,034.48 $1,034.48

PB‐1 Peerless plenum box 1 $74.71 $74.71

C2 APC APC 2 Outlet wall mount power filter

1 $55.17 $55.17

CBL‐HD‐6 Crestron Crestron 6' HDMI interface cable

1 $28.74 $28.74

V11H701020 Epson Epson PowerLite Pro G6470WU LCD projector

1 $2,619.54 $2,619.54

RPMAU Chief Chief universal ceiling mount with keyed locking

1 $114.18 $114.18

CUSTOM Custom Black Projector Mounting Pole

1 $51.72 $51.72

116532 Draper Draper Targa Electric screen 1 $697.70 $697.70

OFE Owner Furnished Atlas CF883‐T47

9 $0.00 $0.00

Podium System

OFE Owner Furnished Wolfvision VZ3

1 $0.00 $0.00

OFE Owner Furnished Luxor LE27C 1 $0.00 $0.00

DM‐TX‐4K‐302‐C Crestron Crestron 4K DigitalMedia 8G+ Transmitter 302

2 $1,149.43 $2,298.86



TSW‐760‐B‐S Crestron Crestron 7" touch screen(black smooth)

1 $804.60 $804.60

TSW‐760‐TTK‐B‐S Crestron Crestron tapletop kit for TSW‐760(black smooth)

1 $114.94 $114.94

DM‐RMC‐4K‐SCALER‐C

Crestron Crestron 4K DM 8G+ Receiver & Room Controller w/Scaler

1 $1,034.48 $1,034.48

45‐241‐026 Ergotron Ergotron LX desk mount LCD arm

1 $146.20 $146.20

Samsung LS22E348ASX/ZA 1 $160.92 $160.92

OFE Owner Furnished Computer 1 $0.00 $0.00

CBL‐DVI‐12 Crestron Crestron 12' DVI interface cable 1 $33.33 $33.33


1 $40.23 $40.23

CBL‐VGA‐AUD‐12 Crestron Crestron 12' VGA interface cable w/mini‐TRS audio

1 $34.48 $34.48


1 $28.74 $28.74

26‐655‐01 Extron Extron DisplayPort male to HDMI female adapter

1 $28.74 $28.74

UTB‐A2‐14 Middle Atlantic Middle Atlantic 2 space 14" deep TechBox

1 $259.08 $259.08

Labor

General Administration $75.00

Installation Services $920.00

SUBCONTRACTOR Subcontractor Labor 1 $2,782.11 $2,782.11

Programming Services $750.00

Engineering Services $250.00

Rack Build Services $760.00

Project Management Services $1,000.00

Quality Control Testing $570.00

Room‐Total: Ballentine 101

$23,628.00



Ballentine 102

A/V Rack Equipment


1 $4,666.67 $4,666.67


1 $229.89 $229.89


1 $919.54 $919.54


1 $78.16 $78.16


1 $97.29 $97.29


1 $689.66 $689.66



1 $34.48 $34.48


1 $16.59 $16.59


1 $24.32 $24.32


1 $0.00 $0.00


DM‐RMC‐4K‐SCALER‐C Crestron Crestron 4K DM 8G+ Receiver & Room Controller w/Scaler

1 $1,034.48 $1,034.48



1 $55.17 $55.17

CBL‐HD‐6 Crestron Crestron 6' HDMI interface cable 1 $28.74 $28.74


1 $2,619.54 $2,619.54


1 $114.18 $114.18


1 $51.72 $51.72



9 $0.00 $0.00

Podium System


1 $0.00 $0.00



2 $1,149.43 $2,298.86


1 $804.60 $804.60


1 $114.94 $114.94




1 $1,034.48 $1,034.48


1 $146.20 $146.20





1 $40.23 $40.23


1 $34.48 $34.48



1 $28.74 $28.74


1 $259.08 $259.08

Labor









Room‐Total: Ballentine 102 $23,628.00



Ballentine 105

A/V Rack Equipment


1 $4,666.67 $4,666.67


1 $229.89 $229.89


1 $919.54 $919.54


1 $78.16 $78.16


1 $97.29 $97.29


1 $689.66 $689.66



1 $34.48 $34.48


1 $16.59 $16.59


1 $24.32 $24.32


1 $0.00 $0.00



1 $1,034.48 $1,034.48



1 $55.17 $55.17



1 $2,619.54 $2,619.54


1 $114.18 $114.18


1 $51.72 $51.72



9 $0.00 $0.00

Podium System


1 $0.00 $0.00



2 $1,149.43 $2,298.86


1 $804.60 $804.60


1 $114.94 $114.94




1 $1,034.48 $1,034.48


1 $146.20 $146.20





1 $40.23 $40.23


1 $34.48 $34.48



1 $28.74 $28.74


1 $259.08 $259.08

Labor












Ballentine 111

A/V Rack Equipment


1 $4,666.67 $4,666.67


1 $229.89 $229.89


1 $919.54 $919.54


1 $78.16 $78.16


1 $97.29 $97.29


1 $689.66 $689.66



1 $34.48 $34.48


1 $16.59 $16.59


1 $24.32 $24.32


1 $0.00 $0.00



1 $1,034.48 $1,034.48



1 $55.17 $55.17



1 $2,619.54 $2,619.54


1 $114.18 $114.18


1 $51.72 $51.72



9 $0.00 $0.00

Podium System


1 $0.00 $0.00



2 $1,149.43 $2,298.86


1 $804.60 $804.60


1 $114.94 $114.94




1 $1,034.48 $1,034.48


1 $146.20 $146.20





1 $40.23 $40.23


1 $34.48 $34.48



1 $28.74 $28.74


1 $259.08 $259.08

Labor












Ballentine 112

A/V Rack Equipment


1 $4,666.67 $4,666.67


1 $229.89 $229.89


1 $919.54 $919.54


1 $78.16 $78.16


1 $97.29 $97.29


1 $689.66 $689.66



1 $34.48 $34.48


1 $16.59 $16.59


1 $24.32 $24.32


1 $0.00 $0.00



1 $1,034.48 $1,034.48



1 $55.17 $55.17



1 $2,619.54 $2,619.54


1 $114.18 $114.18


1 $51.72 $51.72



9 $0.00 $0.00

Podium System


1 $0.00 $0.00



2 $1,149.43 $2,298.86


1 $804.60 $804.60


1 $114.94 $114.94




1 $1,034.48 $1,034.48


1 $146.20 $146.20





1 $40.23 $40.23


1 $34.48 $34.48



1 $28.74 $28.74


1 $259.08 $259.08

Labor





Engineering Services $2,000.00







Ballentine 113

A/V Rack Equipment


1 $4,666.67 $4,666.67


1 $229.89 $229.89


1 $919.54 $919.54


1 $78.16 $78.16


1 $97.29 $97.29


1 $689.66 $689.66



1 $34.48 $34.48


1 $16.59 $16.59


1 $24.32 $24.32


1 $0.00 $0.00



1 $1,034.48 $1,034.48



1 $55.17 $55.17



1 $2,619.54 $2,619.54


1 $114.18 $114.18


1 $51.72 $51.72



9 $0.00 $0.00

Podium System


1 $0.00 $0.00



2 $1,149.43 $2,298.86


1 $804.60 $804.60




1 $114.94 $114.94


1 $1,034.48 $1,034.48


1 $146.20 $146.20





1 $40.23 $40.23


1 $34.48 $34.48



1 $28.74 $28.74


1 $259.08 $259.08

Labor










CUSTOM Bid Bond 1 $1,855.00 $1,855.00

CABLE Installation cables & connectors 1 $3,030.00 $3,030.00

SHIP Shipping & Handling 1 $2,626.00 $2,626.00

Room‐Total: $7,511.00

System Total: $151,029.00



Assumptions

General Conditions

Room Availability

Rooms are to be made available for exclusive use on the day(s) of the scheduled installation. Unless specifically arranged in advance, room(s) will be available during Normal Business Hours in eight (8) contiguous hour segments. “Normal Business Hours” are defined as Monday through Friday, 8:00am to 5:00pm.

Electrical Outlets and Pathways

Prior to Adtech Systems beginning site work, the Owner will provide all electrical outlets floor boxes, conduits and core drills in the area(s), according to specification, where audiovisual equipment is to be installed.

All new electrical work is to run on one phase. All power runs are to be clean and properly grounded. All electrical work is to be installed in compliance with all applicable electrical codes. If power is provided for a projector, it shall be run on a separate circuit dedicated for the exclusive use

of the projector.

Structural Vibrations

Jobsite building structures – including ceilings, walls and floors – used to support audiovisual equipment are assumed to be vibration free.

Furniture

If there is furniture that cannot be removed prior to the time of system installation, Owner will provide adequate protective covering. If the furniture cannot be properly moved or covered, Owner will agree, by signing appropriate waiver, to allow Adtech Systems to provide covering during our work in the room.

Ceiling Tiles

If installation occurs in any room where suspended ceiling tiles are installed, Owner will provide a reasonable number of spare tiles of the same pattern and batch number as those of the tiles already installed in the room.

Merchandise Ownership/Storage

Owner accepts responsibility for all merchandise sold and/or provided on this project, delivered to the job site, and signed for by a representative of the Owner. Owner will provide secure storage for such merchandise. Adtech Systems will not be responsible for any loss or damage, except loss or damage caused by an Adtech Systems employee during the act of installation that occurs after delivery and acceptance by the Owner.



Existing Equipment/Wiring

Documentation

If this project entails installation and/or re-use of any existing equipment and/or wiring provided by the Owner, Owner shall, at Adtech Systems’ request, provide any documentation that may be required to properly install and/or integrate said existing equipment into the new system.

Good Working Order

Adtech Systems is not responsible for the integrity and/or good working order of any existing hardware and/or wiring that is designated to be included in this new system. If during the installation process such hardware and/or wiring is found to be defective, it is understood the project schedule and completion date may be affected, and a Change Order may be required to overcome the obstacle(s) created by such defects.

Software Installation

Adtech Systems will not load software of any kind on Owner’s computer. Owner’s IT support representative will be required to load any software required for the proper AV system functionality.

Delays/Postponement

Should Adtech Systems be delayed in the progress and performance of the work due to material changes, labor disputes, fire, unusual delay in deliveries, construction delays, project postponement, unavoidable casualties or other causes beyond its control, the agreed-to time for completion shall be extended by Change Order. These Change Orders may also include charges to cover additional project costs incurred by Adtech Systems due to the delay. Once the project has been delayed or postponed Adtech Systems may invoice the Owner weekly 1% of the sales price for storage of any equipment and/or material that has been ordered specifically for the completion of the project, not yet delivered to the site, and present in the Adtech Systems warehouse. Should the delay or postponement exceed 30 days Adtech Systems may invoice for the full sales price of any equipment and/or material that has been ordered specifically for the completion of the project in addition to the weekly 1% storage charge. A delay is represented by a notification that is 72 hours or less from the contracted party.

Right of Revision

Adtech Systems reserves the right to revise this proposal based upon information obtained from subsequent site visits and/or other sources not available at the time this proposal was prepared.

Freight

Freight fees are estimated for ground freight service. Expedited freight, as required by the client, will be prepaid and added to invoices.



Warranty and Service Equipment Details Adtech Systems guarantees all audio visual systems furnished to be free from defects in workmanship (cable, connectors, structures) for a period of one (1) year from the date of acceptance or first beneficial use, whichever occurs first. If in that time the system fails to perform as specified, Adtech Systems will correct the problem at no charge.

Definition Any non-OFE equipment and all workmanship, as specified in this proposal and furnished by the contractor, shall be fully guaranteed by the contractor for one year (365 calendar days) from final acceptance against any defects. The contractor, at no additional cost to the University of Rhode Island, shall correct any defects that may occur as the result of faulty materials, equipment or workmanship, within one year after the date of acceptance by the University of Rhode Island. The period of the contractor’s warranties for any items are not exclusive remedies, and the University of Rhode Island has recourse to any warranties of additional scope given by the contractor to the University of Rhode Island and all other remedies available at law or in equity. The contractor’s warranties shall commence with acceptance of/or payment for the work in full.

Contact Information

Adtech Service Hotline (978) 261 1148 Adtech Service Request Form Service Hours* Service Request Hours*

https://app.smartsheet.com/b/form?EQBCT=6d4b31d5f8a24787bed13825fb46e088 8:00 AM to 5:00 PM 8:00 AM to 3:00 PM

*Adtech logs all service requests within these hours. Service requests received after 3:00PM will be logged the next business day. Service hours exclude Holiday schedule.



Project Timeline

Successful AV installations often require a great deal of coordination between suppliers, engineers, installation technicians, site personnel and other contractors (e.g., electricians). The following timeline is typical of a $100k project. Week

Project Milestones 0 1 2 3 4 5 6

Signed Agreement (PO, Contract, etc.)

Project Kickoff

Project Engineering

Equipment Ordered

Installation Scheduled

Project Installation

Closeout/Programming

Depending upon the scope of work to be completed, site readiness, equipment supplier lead times, and Adtech resource availability, it may be possible to shorten the time from receiving a signed agreement to completion of the project. Larger projects will require additional time based upon complexity and resources; smaller projects may be completed in a shorter timeframe.

Installation Rates As of January 1, 2016

Title Standard Premium (overtime)

Project Engineer $150/hr. $225/hr.

Project Manager $125/hr. $190/hr.

Lead Technician $115/hr. $175/hr.

Rack Fabrication $95/hr. N/A

Documentation $55/hr. N/A

Control Programmer $150/hr. $225/hr.



Pricing Summary

Total Equipment: From equipment list and includes cable, connectors, hardware, switches, relays, terminal blocks, panels, etc. to insure a complete and operational system.

$104,010.34

Total Labor: Includes: design work, drawings, run sheets, instructional manuals, programming, fabrication, modification, assembly, rack wiring, coordination, supervision, testing, quality assurance testing, and all other project tasks.

$44,392.66

Administrative Costs: Includes: Shipping & Handling, Permit Fees and Parking Charges

$2,626.00

Subtotal: $151,029.00

Tax: $0.00

Project Total: $151,029.00

Not included: Structural Ceiling, millwork, or AC/Heat modifications, high voltage, electrical or conduit.

Add Alt # 1

2nd and 3rd Year Extended Warranty:

$4000.00

*****Add Alt # 1 above is not included in above Project Total*****

Acceptance

As the authorized representative of University of RI‐ Kingston Campus, I agree and accept the terms and conditions

of this proposal, including section 3.8 (detailed below).

By: _______________________________________

Title: ________________________________

Name: ____________________________________ Date ________________________________



Evidence of Insurance



General Terms & Conditions

Section 1.0- General Facility Conditions

1.0 Room Availability: Rooms are to be made available for exclusive use on the day(s) of the scheduled installation. Unless specifically arranged in advance, room(s) will be available during Normal Business Hours (Monday through Friday, 8:00am to 5:00pm) in eight (8) contiguous hour segments. Delays in scheduled service due to client use or obstructed access to equipment that require a return trip by the technician(s) will be subject to additional travel time and expense costs.

1.1 Electrical Outlets and Pathways: Prior to Adtech Systems beginning site work, the Owner will provide all electrical outlets, floor boxes, conduits and core drills in the area(s), according to specification, where audiovisual equipment is to be installed.: (A) All new electrical work is to run on one phase; (B) All power runs are to be clean and properly grounded; (C) All electrical work is to be installed in compliance with all applicable electrical codes; and (D) If power is provided for a projector, it shall be run on a separate circuit dedicated for the exclusive use of the projector. (E) All conduit and cable pathways are to be free and clear.

1.2 Structural Vibrations: Jobsite building structures – including ceilings, walls and floors – used to support audiovisual equipment are assumed to be vibration free. If required, dampening devices are available at an additional charge.

1.3 Furniture: Furniture that cannot be removed prior to the time of system installation shall be adequately covered and protected by Owner.

1.4 Ceiling Tiles: If installation occurs in any room where suspended ceiling tiles are installed, Owner will provide a reasonable number of spare tiles of the same pattern and batch number as those of the tiles already installed in the room.

1.5 Merchandise Ownership & Storage: Owner accepts responsibility for all merchandise sold and/or provided on this project, delivered to the job site, and signed for by a representative of the Owner. Owner will provide secure storage for such merchandise. Adtech Systems will not be responsible for any loss or damage, except loss or damage caused by an Adtech Systems employee during the act of installation that occurs after delivery and acceptance by the Owner.

1.6 Exclusions: The following items are not covered under the provisions of this agreement and if requested are subject to additional charge: System misuse or abuse, as determined by Adtech; Acts of nature, damages due to fire or water damage; image burn-in on any device display; expedited shipping for

repaired parts; camera lenses; Problems caused by improper connection of equipment by the end-user or other user errors, as determined by Adtech; and, accessories, software, or hardware not provided or sold by Adtech after the agreement acceptance.

Section 2.0- Existing Equipment and Training

2.1 Documentation: If this project entails installation and/or re-use of existing equipment and/or wiring provided by the owner, owner shall, at Adtech’s request, provide any documentation that may be required to properly install and/or integrate said existing equipment into the new system.

2.2 Good Working Order: Adtech Systems is not responsible for the integrity or good working order of any existing hardware or wiring designated to be included in this new system. If such defective material is found, the project schedule may be affected, and Change Order(s) may be required to overcome the obstacle(s) created by such defects.

2.3 Customer Hardware and Software: Adtech Systems will not load software of any kind on Owner’s computer(s). Computer hardware, internet connectivity, as well as the installation of all supporting computer software and drivers, all LAN provisioning, switches, routers, network connections, servers, operating systems and systems integration required to effectively run the Owner’s installed interactive or other hardware devices and display equipment, unless specifically stated otherwise, are the exclusive responsibility of the Owner.

Section 3.0- Schedule, Payments & Business Terms

3.1 Delays and Postponements: Should Adtech Systems be delayed in the performance of the work due to material changes, labor disputes, fire, unusual delay in deliveries, construction delays, project postponement, unavoidable casualties or other causes beyond its control, the agreed-to time for completion shall be extended by Change Order, and may include charges to cover costs incurred by Adtech Systems due to the delay. Adtech Systems may invoice the Owner a weekly surcharge of 1% of the sales price for storage of any equipment that has been ordered specifically for the completion of the project, not yet delivered to the site, and present in the Adtech Systems warehouse. Should the delay exceed 30 days, Adtech Systems may invoice the full sales price of any equipment that has been ordered specifically for the completion of the project in addition to the weekly 1% storage surcharge. A delay is represented by a notification that is three (3) business days or less from the commencement of scheduled on-site work by Adtech.

3.2 Employee Non-Solicitation: Owner agrees that for a period of one year after completion of the work proposed herein, Owner



will not, directly or indirectly solicit or hire any Adtech employee who has provided any of the services outlined in this proposal. Owner acknowledges that Service Provider has recruited, trained and contracted with employees to provide the Services and that this is a costly and time consuming endeavor. If Owner wishes to hire an Adtech employee, it will pay to Adtech a sum equal to 6-months of compensation for the employee.

3.3 Right of Revision: Adtech Systems reserves the right to revise this proposal based upon information obtained from subsequent site visits and/or other sources not available at the time this proposal was prepared.

3.4 Freight: Freight fees are estimated for ground freight service. Expedited freight, as required by the client, will be prepaid and added to invoices.

3.5 Labor: Unless specifically noted, all labor is quoted at -prevailing wage rates. For jobs that it is determined must be performed by union technicians or by technicians paid a prevailing wage rate, a change order will be processed to cover the increased labor expenses.

3.6 Project Initiations and Payments: A written Contract, Purchase Order, or other acceptable authorization to proceed must be received prior to the start of all work. A 2.5% surcharge will be added to any credit card payment.

3.7 Acceptance: This proposal is valid for 30 days.

3.8 Payment Terms:

Option A: Customer will provide a 30% deposit upon acceptance of this proposal and an additional 30% upon start of on-site installation. The remainder of the project will be invoiced in full at substantial completion of each portion of the project (typically each room). All payments are due in full to Adtech Systems, LLC within 30 days from the date of invoice. …………………………………….

Option B: Customer may choose a fixed dollar amount to be paid in monthly installments throughout the duration of the project. First invoice will be submitted to the customer upon project acceptance and will continue monthly until project completion. All payments are due in full to Adtech Systems, LLC within 30 days from the date of invoice.

3.9 Installation Sign-off: Upon completion of on-site installation, a sign-off document will be provided to an authorized representative of the client by the Project Manager. The document shall be signed and returned to Adtech Systems no more than (30) days from receipt. The signing and return of this document will serve as an agreement between the client and Adtech systems indicating the successful completion of the project and will mark the activation date of warranty coverage and Serve Level Agreements. Failure to return a signed copy within (30) days will also constitute client acceptance.

Section 4.0- Other

4.1 Force Majeure: Neither party shall be liable to the other for any delay in the performance of any of its obligations under this agreement due to any cause beyond such party’s reasonable control or due to acts of God, acts of civil or military authorities, fires, labor disputes, floods epidemics, governmental rules or regulations, war, riot, delays in transportation or shortages in raw material or other products, without such party’s fault or negligence.

4.2 Hours: Services will be provided within normal business hours during business days. Normal business hours shall be from 8:00 AM to 5:00 PM (EST) and business days shall be Monday through Friday, except National and State Holidays.

4.3 Suspension of Service Right: Adtech reserves the right to (1) modify or discontinue, temporarily or permanently, any service (or any part thereof) and (2) refuse any and all current and future service if customer’s account with Adtech is otherwise past due.

4.4 Limitation of Liability: Adtech shall not be liable for: (i) special, direct, indirect, incidental, consequential, tort or coverage damages, which include, without limitation, damages from delay of delivery, loss of revenue or loss of profits, data, business or goodwill, whether or not customer has been advised or is aware of the possibility of such damages, or (ii) any claim that arose more than one (1) year prior to the institution of suit thereon.

Adtech Certification Summary AMX ACE (1)

AMX Soultions Master (1)Biamp Audia (8), AVB (1), Tesira (9), Vocia (2)

BSS Audio Certified (4)

Chief Certified (1)

Christie Digital Certified (3)

Cisco Master ATP TelePresence (2)

Cisco CCNA, CCNP, CCDA, CCDP Networking Certifications

Cisco Premier Certified Partner, Advanced Unified Communications

Cisco Lighthouse PartnerClarity Visual Certification (1)

ClearOne Professional Conferencing Technical Specialist (12)

Crestron Gold Master Programmer (3)

Crestron Silver Master Programmer (3)

Crestron Certified Programmer (5)

Crestron Certified Digital Media Engineers (34)

Crestron DMC-D-4K (42), DMC-T-4K (33), and DMC-E-4K (34)

Crestron CTI (17)

Crestron RL-C (4)

Crestron Fusion (8)

CT C5 Electrical Limited Contractor (3)

CT C6 Limited Electrical Journeyperson (7)

Extron Control Certification (5)

Extron AV Associate (2)

Extron XTP Systems Engineer (2)

Extron IP Link Technologies (1)

Extron Global Configurator (1)

InfoComm CTS (24), CTS-D (5) and CTS-I (9) Professionals

LifeSize Expert Video Partner (1)

Lutron Lighting Design (1)

OSHA 10 (59)

OSHA 14 (2)

OSHA 30 (6)

Planar Certified (1)

Polycom AV Integration (1)

Polycom Soundstructure Certified (1)

Polycom Certified Video Conferencing Engineers

RI TSC Telecommunications License (2)

RI TST Telecommunications License (15)

Shure Advanced Wireless Microphone Training (2)

Voice Arrest Certified Intergrator (Speech Privacy - Company Certification)Symnet Certified Pro Symnet Composer (6)

Vaddio RoboTRAK Cerification (8)

proposal: response audio visual installation services€¦ · 20/03/2017 · will execute all...

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