Property ManagementJonathan Landwer, FUND 400

Assembling Order from Chaos

GFE

CAP

Govern

ment F

urnish

ed Property

Federal Acquisition Regulation

DoD Registry

IUID

Unique Item

Construct #1

Portal

Contractor Acquired Property

TaggingLabeling

PolyesterLife Expectancy

Property Administrator

Contracting Officer

Representative

Parent-Child-

Grandchildren

Audit

Assist

Audit

Serialization

dd250

dd1149

Title

Hasten slowly

Deep Breath

Do Not Panic

Seek Cooperation

Look for a Handle

Be Consistent and Systematic

Rene Descartes

Accept nothing as true

Assess volume-

don’t panic

Split problem

into manageab

le parts

Solve problem starting

with simple to complex

Review-Reexamine solutions

Accept nothing as true

Assess volume-don’t

panic

Split problem into

manageable parts

Solve problem starting

with simple to complex

Review/Reexamin

e solutions

Assess volume-don’t

panic

Volume is not a function of complexity

Assess volume-don’t

panicCraig Venter-Celera GenomicsHuman Genome Project-2007DNA Base Pair

Alan Turing-father of artificial Intelligence/Computer ScienceBinary Code

Break the task down to its component parts.

1. Contract2. Government Equipment3. FAR/DFARS4. Inventory5. Reporting

Is this your desk? Or your Program Manager’s?

Program Manager,“I’m so glad they found someone to help with this. Welcome to the project. I think… this is the property file.”

You,“When is the last time you updated your GFE?”

Program Manager,“Huh? Updated it?”

You,“Is that a slide rule on your desk?”

Program Manager,“I know it looks like a mess but I know exactly where everything is.”

You,“Right. I just need the reconciled files for the Vector 10 project with the latest list of GFE and CAP.”

Program Manager.“Reconciled? CAP?

Audit Direction• DCAA-Defense Contract Audit Agency• Contracting Officer/Contracting Officer Representative• Accounting Policy and Procedure

• System Audits• Contract Audits• Materials Audit

• Accounting and Financial Advisory Services

Audit Direction

• DCMA-Defense Contract Management Agency• Contracting Officer/Contracting Officer

Representative• ACO/Property Administrator• CPSR (Subpart 44.3)/• PMSA (Subpart 245.105)• Perpetual Audit• Record keeping• Reporting• General Management

FAR-DFARS• Federal Acquisition Regulations• FAR Website• Part 45.1• Part 52.244

• Defense Federal Acquisition Regulations Supplement• DFARS Website• Subpart 245• Subpart 252.103-211

Definitions

Contractor-Acquired Property (CAP) is defined as property acquired or otherwise provided by the contractor for the performing of a contract and to which the Government has or will hold title

Definitions• Disposal is the disposition of any property that is no longer of any need

or value to the contract (yet may retain some intrinsic value) and is characterized as Lost, Stolen, Damaged, or Destroyed (LSDD) and shall include the following:

• Reusable-• any item of GFP previously reported that is no longer needed or required

by the contract yet retains value. Items that are reusable include items that may be inoperable but repairable.

• Scrap-• any items that have previously been reported that are of no further value

other than scrap (i.e., unused wire spools, broken items, obsolete items). • Hazardous Waste-• any previously reported tangible item, solid or liquid, that requires special

disposal due to its hazardous nature being a potential environmental or health threat.

Definitions

Government Contracting Officer is the contract’s Government-appointed individual who has authority to grant/deny any changes in GFP/CAP inventory, to include authorizing a DD250 for transfer of property to the Government, authorizing transfer of GFP to/from TSM, and/or authorizing the disposal of GFP.Property Administrator/ is an appointed DCMA individual assigned to TSM who has the authority to conduct Property System Management Review’s on a periodic basis for any and all contracts with property associated with it..

Definitions• Property in the Possession of the Contractor (PIPC) is defined as tangible personal

property, to which the Government has title, which is in the stewardship, possession, or controlled by the contractor for the performance of a contract. PIPC consists of both tangible GFP and CAP and includes:

Equipment- • A tangible article of personal property that is complete in-and-of-itself, durable,

nonexpendable, and needed for the performance of a contract. Equipment generally has an expected life of one year or more, and does not ordinarily lose its identity or become a component part of another article when put into use. It includes Special Tooling, Special Test Equipment, and other controlled internal use items (formerly classified as Industrial Plant Equipment (IPE), Other Plant Equipment (OPE) and Agency Peculiar Property (APP) furnished to a contractor for use on a contract. It does not include material or repairable items.

Material – • Property that may be consumed or expended during the performance of a contract,

component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include Equipment, Special Tooling, Special Test Equipment, or repairables.

Definitions• Real Property includes land and improvements to land, known

as facilities (buildings, structures, or linear structures). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but does not include movable equipment (i.e., plant equipment, industrial equipment, or systems furniture).

• Repairable Item is an item of supply subject to economical repair, for which repair (accomplished under a repair contract) is considered in satisfying computed requirements at any inventory level. A major end item (aircraft, ship, combat vehicle, etc.) is not normally considered a repairable item. Examples of repairable items include, but are not limited to, aircraft engines, rotors, guidance systems, and electronic circuit boards.

Definitionshttps://www.acquisition.gov/far/

.pdf format

• All definitions are easily obtainable in • FAR 45.1• FAR 52.211• DFARS 245.

FAR/DFARS/DoD Requirements for Labeling

Figure 2. Sample MIL-STD-130 “Construct #1” Property Label

Make it Work

Senior Management Program Management

Contracts

Procurement

ACO/PA

It is said of Augustus that when he came to power, Rome was a city of sundried bricks, and when he left it was a Metropolis of Marble.

Accept nothing as true

Assess volume-don’t

panic

Split problem into manageable

parts

Solve problem starting with

simple to complex

Review/Re examine solutions

Take Ownership

• Understand your responsibility

• Limit access to records

• Maintain close contact with PM, Site Leads, Procurement and Contracts

• Updates periodically

• Keep open lines to your PA

• Conduct physical audits annually (min)

• Work your way into contract briefings

No Fear Audits

OverconfidentConcilliatoryPragmatic

Cooperation

References

1. Sandra Tompson Issa 2009 An Approach to Teaching Organizational Skills to Adults, English Teaching Forum 2009, Volume 47, Bureau of Educational and

Cultural Affairs, US Department of State.

2. Abigal Cash, Organizational Skills: Recommendations for Teachers of Students with Organizational Problems, Practical Recommendations and

Interventions, www.udel.edu/education/, obtained May 2, 2012.

3. Federal Acquistion Regulations (FAR) https://www.acquisition.gov/far/

4. Defense Aquistion Regulation Supplimnet (DFARS) http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html