projecting indirect rates for proposals & forward pricing … · powerpoint presentation...
TRANSCRIPT
![Page 1: Projecting Indirect Rates for Proposals & Forward Pricing … · PowerPoint Presentation Author: Jason Created Date: 2/20/2019 1:32:51 PM](https://reader036.vdocuments.mx/reader036/viewer/2022070918/5fb84a1219dcab190447ca28/html5/thumbnails/1.jpg)
Paul H. Calabrese
Principal, Outsourced Accounting and Advisory Services
Gelman, Rosenberg & Freedman CPAs
G. Chris Brown
President
Aldebaron, Inc. (SYMPAQ)
Yevgeniy Sukhenko
Supervisor, Outsourced Accounting & Advisory Services
Gelman, Rosenberg & Freedman CPAs
Projecting Indirect Rates for Proposals & Forward Pricing
GovCon Webinar Series: Part 2 of 5
February 20, 2019
Presenters Moderator
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Paul H. Calabrese
Principal, Outsourced Accounting and Advisory Services
Gelman, Rosenberg & Freedman CPAs
Our Team
2
Meet Your Instructors
G. Chris Brown
President
Aldebaron, Inc. (SYMPAQ)
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Overview – Business Scenarios for Projecting Indirect Rates
3
• Business Scenario 1
o Sufficient Historical Information
o Fixed-Variable Cost and Trend Analysis
• Business Scenario 2
o No historical data
o Setting Up New Geographical Rate
• Business Scenario 3
o Less than full year of historical data
o Building a Budget from Scratch
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Fixed – Variable CostIncluding Trend Line Analysis
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Sufficient Historical Cost Information
5
• Business Scenario 1:
• There are more than 3 years of historical indirect expenses
o High IR&D investment
o High SG&A* rate – no overhead, but a fringe rate
*SG&A = Sales, General & Administrative rate
o Direct work force:
o Research team comprised of part-time engineers
o Officers perform direct work as well
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Sufficient Historical Cost Information
6
• Why Fixed – Variable Analysis
o Uneven yearly increase in revenue
o Research contracts are 2 years / short as compared to normal length of 5 years
o Contracts vary about $1.5 million to $8.0 million
o Incrementally funded contracts with short life
• Makes it difficult to predict from year to year
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Sufficient Historical Cost Information
7
• A minimum of 3 years of indirect data
• Identify which expense accounts in the cost pool are fixed or variable
• What are fixed costs?
o They don’t fluctuate from year to year
o Rent, utilities, software license, depreciation, security
• What are variable costs?
• They fluctuate from year to year
• The fringe expenses increase / decrease in proportion to the fringe allocation base
• Any fringe benefit, salaries, bonus, local taxes, office supplies, postage, printing
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Sufficient Historical Cost Information
8
• Review the historical costs in the pool, base and rates for each of the years
• Why 3 years?
• Regression relies on at least 3-plot-points for a trend line, as well as the slope of a line
o m = ΔY / ΔX
• Use the formula for a line to solve for the cost pool when the projected allocation base is known
o Y = m x+B
• Compute the projected cost pool (comprised of Y-variable and B-fixed cost) and rate
• Compare projected plot points with trend lines in graphical charts
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Jump to Fixed-Variable Cost Analysis
9
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: Fixed-Variable Cost Analysis
10
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: Fixed-Variable Cost Analysis
11
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: Fixed-Variable Cost Analysis
12
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: Fixed-Variable Cost Analysis
13
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: SG&A Rate Chart
14
2014 2015 2016 2017 2018 2019
Series1 129.52% 128.07% 138.90% 135.72% 137.76%
129.52%
128.07%
138.90%
135.72%
137.76%
120.00%
125.00%
130.00%
135.00%
140.00%
145.00%
SG&A RATE
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: SG&A Cost Pool
15
2014 2015 2016 2017 2018 2019
Series1 786,779.66 811,540.00 1,058,921.78 1,492,626.42 3,610,401.19
786,779.66 811,540.00
1,058,921.78
1,492,626.42
3,610,401.19
0.00
500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
3,500,000.00
4,000,000.00
SG&A POOL
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Business Scenario 1: SG&A Allocation Base
16
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No Historical DataDeveloping Geographic Rates
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
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No Historical Cost Information
18
• Business Scenario 2:
• Contractor located in Florida bidding on a contract in Maryland (NSA)
o Home office offsite overhead in FL
o Need to develop an onsite government rate
o Need to develop a local offsite office rate
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
No Historical Cost Information
19
• Things to take note:
o Furniture and equipment cost determined first
o Development of offsite local office overhead
Including capitalized and non-capitalized furniture and equipment
o Development of onsite government overhead
No facility related cost
o Use of indirect rates in multiyear / multi-CLIN proposal
Same fringe used for all 3 overheads, and same G&A and fringe in all proposed periods
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GELMAN, ROSENBERG
& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Jump to Geographic Rates in Cost Proposal
20
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Office Furnishing Cost Buildup
21
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
www.sympaq.com |
Office Furnishing Cost Buildup
22
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Offsite Local Overhead
23
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Onsite Government Site Overhead
24
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Offsite/Onsite Rates: Base Year Cost Proposal
25
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Offsite/Onsite Rates: Base Year Cost Proposal
26
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Offsite/Onsite Rates: Option Year 1 Cost Proposal
27
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Offsite/Onsite Rates: Option Year 1 Cost Proposal
28
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Offsite/Onsite Rates: Total Proposal-Year & CLINs
29
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Offsite/Onsite Rates: Total Proposal-Year & CLINs
30
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Less Than a Full Year of HistoryPivot Table Annual Budget to Compute Indirect Rates
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Less Than Full Year of Cost Data
32
• Business Scenario 3:
• Develop an annual budget from a pivot table
o Prepare labor distribution reports by employee or by job
o Calculate indirect rates
o Show in different views:
By general ledger expense account
By Job with detailed labor and non-labor expenses
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Jump to Pivot Table Budget
33
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Entry Table
34
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Entry Table
35
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Labor Distribution by Employee
36
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& FREEDMAN Certified Public Accountantswww.grfcpa.com
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Labor Distribution by Job
37
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G/L Expense Accounts
38
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Job Labor & Non-Labor Detail
39
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Fringe Rate
40
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G&A Rate
41
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Questions
Paul H. CalabreseOutsourced Accounting & Advisory Services [email protected]
4550 Montgomery Avenue, Suite 650 N
Bethesda, MD 20814
301-951-9090 | www.grfcpa.com
G Chris [email protected]
15839 Crabbs Branch Way
Rockville, MD 20855
301-670-0858 | www.sympaq.com
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Join us againMarch 12, 2019 | 12:00 pm – 1:30 pm
GovCon Webinar Series: Part 3 – Developing Annual
Indirect Rates using the DCAA ICE Schedule
More information and registration at www.grfcpa.com/resources/webinars.
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