project2010 pro 725

D O N G N G U Y E N & T E A M

Page 1

Mc lc

CHNG 1 HNG DN C BN V PROJECT 2010

I. Gii thiu giao din chnh ca Microsoft Project 2010

II. S dng Backstage qun l tp tin v thit lp Microsoft Project 2010

III. Ribbon v Tab: Tm n cc chc nng m bn mun.

IV. View: xem chi tit d n bng nhiu cch trnh by thng tin khc nhau.

CHNG 2 TO MT DANH SCH CNG VIC

I. To mt k hoch d n mi

II. Nhp tn cng vic

III. Thit lp thi lng

IV. Thit lp mt ct mc quan trng

V. T chc cng vic thnh cc giai on

VI. Lin kt cc cng vic

VII. Chuyn chc nng thit lp th cng sang t ng

VIII. Thit lp nhng ngy khng lm vic

IX. Kim tra thi lng ca k hoch

X. To ghi ch cho cng vic

CHNG 3 THIT LP NGUN LC

I. Thit lp ngun lc cng vic

II. Nhp nng sut ca ngun lc

III. Nhp chi ph trung bnh

IV. iu chnh thi gian lm vic cho ngun lc


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V. Thit lp ngun chi ph

VI. To ghi ch cho ngun lc cng vic

CHNG 4 THIT LP CNG VIC VI NGUN LC

I. Phn cng vic

II. Kim sot cng vic khi thm hoc g b ngun lc

III. Thit lp ngun chi ph cho cng vic

CHNG 5 NH DNG V CHIA S K HOCH D N

I. Ty chnh ch xem ca biu Gantt.

II. Ty chnh ch xem Timeline

III. V trn biu Gantt

IV. Sao chp xem mt ng dng khc

V. Xem ch in

VI. Chnh sa v in bn bo co

CHNG 6 THEO DI TIN CNG VIC

I. ng c s ca d n

II. Theo di d n theo d kin

III. Nhp t l phn trm th hin cng vic hon thnh

IV. Nhp gi tr thc th hin tin

CHNG 7 IU CHNH CHI TIT CC CNG VIC

I. iu chnh mi quan h ca cc cng vic

II. S gin on trong cng vic

III. iu chnh thi gian lm vic cho tng cng vic c th

IV. Thay i loi cng vic

V. Nhp chi ph c nh cho cng vic

VI. Thit lp cng vic nh kz

VII. Ln lch cho cc cng vic tm tt

CHNG 8 IU CHNH CHI TIT CC NGUN LC

I. Thit lp cc ngun lc c sn p dng vi nhng thi im khc nhau

II. Thit lp chi ph phi tr cho mt ngun lc

III. Thit lp cc chi ph phi tr p dng cho cc thi im khc nhau


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IV. Thit lp ngun nguyn liu

CHNG 9 T CHC THNG TIN CHI TIT D N

I. Phn loi v sp xp cc cng vic

II. Lc chi tit

III. Ty chnh cc bng

IV. Ty chnh cc ch xem

CHNG 10 XEM V BO CO TRNG THI D N

I. Xc nh cng vic sai d kin

II. Kim tra chi ph cng vic

III. Kim tra ngun chi ph

CHNG 11 P DNG CC NH DNG M RNG

I. Ty chnh ch xem biu Gantt

II. nh dng ch xem Timeline

III. nh dng ch xem Network Diagram

IV. To tp tin nh dng PDF v XPS

CHNG 12 TY CHNH MICROSOFT PROJECT 2010

I. Ty chnh thanh cng c Quick Access.

II. Ty bin thanh Ribbon

CHNG 13 CHIA S THNG TIN T MICROSOFT PROJECT N CC

CHNG TRNH KHC

I. Sao chp d liu t Microsoft Project n cc chng trnh khc

II. To cc bo co trc quan vi Excel v Visio.


Page 4

GII THIU MICROSOFT PROJECT 2010

Micrososft Project 2010 l mt chng trnh gip bn c th lp k hoch v qun l mt d n.

T thi hn ca mt cuc hp quan trng cho n ngn sch thch hp dnh cho ngun lc ca

d n, Project 2010 gip bn tri nghim mt cch d dng cng nh cung cp nhng cng c

mang li hiu qu lm vic tt hn. Bn c th s dng Microsoft Project :

To ra cc k hoch cho d n cc cp chi tit cho mt d n. Lm vic vi cc

thng tin v d liu mt cch chi tit gip bn kim sot d n. Kim sot cc cng vic

m Microsoft Project c th t ng thit lp lch hoc bn s thit lp bng tay.

Qun l cc cng vic, chi ph, ngun lc theo tng cp .

Xem cc thng tin, d liu ca d n bng nhiu cch. p dng cc nhm, nh du, sp

xp v lc cc thng tin m bn mun.

Theo di v qun l k hoch trong qu trnh thc hin d n.

Cng tc v chia s d liu vi nhng thnh vin trong nhm tng nng sut lm vic.

Nhng tnh nng mi

Nu bn ang nng cp ln phin bn Microsoft Project 2010 t nhng phin bn trc, iu

bn quan tm nht c l l s khc nhau gia cc phin bn c v phin bn mi. Bn cnh

l nhng tnh nng mi no trn Microsoft Project 2010 mang li hiu qu cho bn.

Cc tnh nng mi trong Microsoft Project 2010

Giao din Microsoft Office Fluent (thanh Ribbon) thn thin. Vi Ribbon, bn c th

truy cp n cc tab trn ca s chng trnh mt cch d dng.

Giao din Backstage vi tt c cc cng c cn thit lm vic vi tp tin ca bn.


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Ln lch cc cng vic: bn c th t ln lch cc cng vic trong d n sau khi to cc

cng vic . Cc thng tin gm ngy bt u, ngy kt thc, thi lng cng vic, s

ph thuc ca cc cng vic bn c th thit lp trong Microsoft Project 2010.


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Giao din Timeline: mang n cho bn giao din trc quan sinh ng gm bn tm tt

cc cng vic, nhim v v cc s kin quan trng m bn mun xem. D dng sao chp

Timeline v dn chng vo mt ng dng khc.

Lm vic tt vi Excel v Word: bn c th dn cc d liu ca Microsoft Project 2010

vo Excel hoc Word theo cc ct v cu trc d liu ca Microsoft Project.

Ty bin Ribbon: bn c th to cc tab v nhm chng li lm vic


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Ty bin cc trng d liu: ch cn to mt gi tr s, ngy hoc ch t ct ngoi cng

bn phi ca bng, Microsoft Project c th xc nh chnh xc loi d liu bn s dng.

Tnh nng AutoFilter c ci thin, s dng cng c lc ging Microsoft Excel gip bn

c th phn loi, sp xp theo nhm.

Lu tp tin sang nh dng PDF hoc XPS: Microsoft Project 2010 cho php bn lu tp

tin c nh dng *.mpp thnh nh dng ti liu PDF hoc XPS.


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Giao din Team Planner (ch c phin bn Microsoft Project Professional 2010): gip

bn c th thay i cng vic t ngun lc ny sang ngun lc khc bng cch ko th

ti ca s Team Planner.


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Tnh nng Inactive task (ch c phin bn Microsoft Project Professional 2010): gip

bn c th v hiu ha cc cng vic c chn t mt d n v th n khng nh

hng g n tin d n. Bn c th kch hot li cng vic ny nu cn.

Tch hp SharePoint Task List (ch c phin bn Microsoft Project Professional 2010):

ng b ha cc cng vic gia Microsoft Project vi Project Task List trn Microsoft

SharePoint.

Microsoft Project qua nhiu nm pht trin cc phng php qun l d n cung cp cho bn

mt s cng c lp k hoch v theo di. Mt vi im ch :

Biu Gantt l giao din chnh ca Microsoft Project, hin th cc bng tnh vi cc ct

d liu cng giao din ha cc nhim v trong d n b tr dc theo mt thi gian

nm ngang. Bng cch xem xt cc d liu trong cc ct (chng hn tn cng vic, ngy

bt u, ngy kt thc, cc ngun lc) bn c th hiu cc thng s ca tng cng vic

v xem thi gian ca mnh.


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Giao din Gantt

S Network Diagram (hay cn gi l s logic) thc cht l phin bn biu PERT

(Mt chng trnh thm nh v nh gi k thut c pht trin trong thi gian xy

dng cc tu ngm Polaris trong nhng nm 1950). S ny cho bn xem c cc

cng vic hin ti ang c khp vi nhau.


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Qun l ri ro l mt phn quan trng trong mt d n v bt c d n no cng c ri

ro. Bn c th gp ri ro v ngun lc, v nguyn vt liu, chi ph v ri ro ny c th

khin d n ca bn chm tin . Qun l ri ro l mt ngh thut d on ri ro, l

sao d n ca bn t ri ro nht v xc nh chin lc ngn nga cng nh khc

phc ri ro xy ra. Microsoft Project gip bn qun l ri ro bng cch cho php a ra

cc tnh hung ri ro c th. V d, khi bn thay i thi gian ca ngy bt u s ko

theo s thay i trong d n, lc ny bn c th thy c s chm tr, chi ph thay i

v cc ngun lc c th xung t vi nhau. Vi nhng thng tin ny bn c th qun l

cc ri ro mt cch hiu qu hn.

Qun l ngun lc bao gm vic s dng cc ngun lc mt cch thng minh. Mt

ngi qun l d n gii s tm ra cc ngun lc thch hp cho cng vic, giao cho thnh

vin khi lng cng vic hp l. Trong Microsoft Project c cc cng c chng hn mt

biu Resource Usage cho php bn bit c ngun lc ang s dng, bn cnh

biu s phn nh khi lng cng vic.


Page 12

CHNG 1: HNG DN C BN V MICROSOFT

PROJECT 2010

Trong chng ny, bn s c hc:

Cch s dng Backstage m v lu mt tp tin Project.

Lm vic vi cc tab trn giao din Ribbon.

Xem thng tin d n c trnh by theo nhiu cch khc nhau

Nu bn cn phi t chc mt k ngh cho cng ty, l mt d n. Nu bn c giao cho

cng vic kho st mt d n nh t no chun b xy dng cao c, phi hp vi cc nh

thu xy dng v bn lm vic vi mt nhm 300 ngi, chc chn l mt d n. Thm ch l

bn chun b mt bi pht biu m bn chun b thc hin cng c coi l mt d n v n c

nhng c im nht nh.

Cho d l mt d n nh hay l nhng d n cng u c nhng c im sau:

Mc tiu tng th

Ngi ng vai tr qun l d n

Cc cng vic c th c thc hin gia mt im bt u c th v mt im kt

thc.

Thi gian cho cng vic s c hon thnh (chng hn nh 3 gi, 3 ngy hoc 3 thng)

Mi quan h gia thi gian v cng vic

Ngun lc (con ngi, thit b, phng tin, vt t.) hon thnh cng vic

Ngn sch (cc chi ph lin quan vi con ngi, thit b, phng tin v ngun cung cp)


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Giao din Microsoft Project 2010

Mt cng vic c th tri rng ra hoc chi tit nu bn mun. V d bn c th to mt cng

vic duy nht hoc to ra bn tm tt cng vic v cc cng vic con bn di. V d mt d n

truyn thng, qung co bng phng tin truyn thng th cc cng vic con l thit k, chnh

sa, xem li v cui cng l thc hin qung b.

Thi gian trong d n cng l vn rt quan trng. Hu ht tt c cng vic trong d n u

c thi gian, chnh l khong thi gian thc hin cng vic c im bt u v kt thc.

Nu mt cng vic m khng c thi gian c th th n n gin l mt cng vic c bn cht

nh du mc thi gian, chng hn bn bn ph duyt mt bin bng bo co ngn sch hoc

xem li danh sch cc thnh vin trong d n.

Microsoft Project khng cung cp cho bn cch lm vic hiu qu vi thi gian. Bn phi xc

nh v thit lp thi gian hiu qu da trn kinh nghim ca ring bn. Chng hn thit k mt

phn mm mt 3 tun hay 3 thng hoc xin giy php ca S xy dng trong 5 ngy hay 10

ngy. Microsoft Project cng khng phi l mt nh tin tri do bn phi cung cp cc d

kin, s liu xy dng lch trnh d n ca bn. Sau khi nhp thng tin vo, Microsoft s gip

bn theo di tin , lch trnh ca d n v mt s tnh nng mi gip bn lm vic hiu qu

hn.

Tnh ph thuc ca cng vic

Bn cnh vic ln cng vic bn cn phi xc nh tnh ph thuc gia cc cng vic, chng hn

cng vic th hai khng th bt u nu nh cng vic th nht cha hon thnh. Hoc nhim

v th 6 thc hin c 50% th nhim v th 7 s bt u c tin hnh.


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Di y l mt s v d v tnh ph thuc:

Bn khng th bt u s dng mt thit b cho n khi bn ci t n.

Bn phi ch cho b tng trn nn nh bn kh trc khi bn bt u xy dng trn .

Bn khng th bt u cho ra mt sn phm thuc mi cho n khi c B Y T ph

chun.

Sp xp ngun lc

Khi ln u tin s dng Microsot Project, c mt s nhm ln v ngun lc. Ngun lc khng

ch l con ngi m ngun lc c th l mt phn thit b hoc chi ph, chng hn tin thu nh,

mt phng hp m bn phi tr ph hng gi s dng.

Microsoft Project cho bn 3 loi ngun lc sau: ngun lc lm vic, ngun lc vt cht v ngun

lc v chi ph. Ngun lc lm vic c tnh bng gi hoc ngy lm vic trn mt cng vic,

ngun lc ny in hnh l con ngi. Ngun lc vt cht chng hn nh vt t, st thp, c

tnh vi chi ph mi ln s dng hoc mt n v o lng. Ngun chi ph l chi ph c th cho

mi ln m bn s dng n v n c th thay i theo cng vic. V d mt bui hi tho ca

cc chuyn gi c th tn khon 250$ cho mt ln v ln k tip c th l 500$. Vi hi tho

ny ch lm thay i ngun chi ph m khng thay i v thi gian t chc.

Mt s ngun lc nh con ngi s thc hin cng vic ca h theo lch. Nu mt ngi lm

vic 8 gi mt ngy v bn thit lp cho ngi mt cng vic mt 24h hon thnh, do

s mt 3 ngy lm vic hon thnh cng vic. Trong khi , mt ngi khc lm vic 12 gi

th s mt 2 ngy hon thnh cng vic tng t. Ngoi ra bn c th thit lp cng vic ty

chng hn lm vic theo ca hoc 1 tun ch lm 4 ngy.

Bng Resource trong Microsoft Project 2010 th hin ngun nhn lc


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Sau khi nhp thng tin, Microsoft Project cung cp cho bn mt giao din xem n tng cng

nh cc ty chn bo co v d n ca bn. Bn c th xut ra bn bo co v s dng n trn

Microsoft Excel 2010.

Ln k hoch theo di

Sau khi bn xy dng c tt c cng vic, xc nh thi gian thc hin, tnh ph thuc v

mi quan h ca tng cng vic, chi ph v ngun lc. Bn cn thit lp mt ng c s.

ng c s c s dng nh gi v so snh k hoch trn d n v tin ca d n.

Bn cnh , bn cn ghi chp li qu trnh ca tng cng vic nh thi gian, chi ph thc t so

vi trn k hoch. Cui cng khi c c nhng ng c s bn c th so snh n ti

Microsoft Project xem v thc t thi gian ca cng vic v chi ph d n. Cho d d n ca

bn c tn km hn so vi nhng g da ra bn cng c th xem v iu chnh li.

Vai tr ngi qun l d n

Ngi qun l d n l ngi to ra tng th d n v c gng d n c hon thnh.

Ngi qun l d n l ngi c th s dng cc k nng v phng php thit lp mc thi

gian hp l, qun l ngun lc tt v thng gi lch trnh d n ng tin .

Vi mt h thng qun l d n tt, bn c th tr li c cc cu hi nh:

Nhng cng vic phi thc hin l g? Th t cc cng vic nh th no?


Page 16

Thi hn cho cc cng vic phi c thc hin nh th no?

Ai s l ngi hon thnh cc cng vic?

Chi ph cho tng cng vic v cho ton b d n l bao nhiu?

Nu mt s cng vic cha c hon thnh so vi tin s nh th no?

u l cch tt nht lin lc n nhng ngi c trch nhim trong mt d n?

Mt ngi qun l d n khng phi lc no cng cp cao nht ca d n m thay vo ,

ngi qun l d l ngi m bo rng cc b phn ca d n hp tc lm vic sun s. Ngoi

ra, ngi qun l d n l ngi phi chu trch nhim i vi s thnh cng hoc tht bi ca

d n.

Mt ngi qun l d n cn qun l cc vn sau:

Ln k hoch cho d n cng nh tin d n: y l nhng g bn c th to ra trong

Microsoft Project. N bao gm cc bc tnh ton, thi gian v chi ph t c mc

tiu ca d n.

Ngun lc: qun l ngun lc ca d n.

Lin h vi cc nhm, i ng v khach hng: vic lin lc, theo di, nhc nh cc nhm

lm vic l mt trch nhim m ngi qun l d n cn phi lm d n c sun

s.

Trong mt d n, bn c thi gian, ngun lc (m ch yu l chi ph) v cht lng cui cng

cho d n. Microsoft Project gip bn qun l cc ngun lc v thi gian ca d n. Cht lng

ca cc d n thng b nh hng trc tip bi bn. V d nu bn gim ngun lc d tit

kim tin n s nh hng n cht lng. Tm li, mt s cn bng hp l ca thi gian, tin

bc v cht lng l ct li ca nhng v m mt ngi qun l d n c trong sut chu trnh

ca d n.

Nu bn s dng Microsoft Project ln u tin, bn s thy cc tnh nng trong Microsoft

Project rt cn thit cho d n ca bn. Microsoft Project 2010 c hai phin bn khc nhau:

Project Standard: cung cp cc tnh nng c bn bn c th to v chnh sa k

hoch ca d n.

Project Professional bao gm tt c cc tnh nng c trong phin bn Project Standard.

Ngoi ra, Project Professional tch hp thm mt s tnh nng c th kt ni n

Microsoft Project Server, gii php Enterprise Project Management (EPM) t Microsoft.


Page 17

I. Gii thiu giao din chnh Microsoft Project 2010

bt u vi Microsoft Project bn c th m mt tp tin Project hoc khi ng t menu

Start.

1. Click vo Start.

2. Trn menu Start, click vo All Programs > Microsoft Office > Microsoft Office Project

2010

Bn c th nhn thy giao din trong Microsoft Project 2010 hon ton khc so vi cc phin

bn Microsoft Project trc . Vi giao din Fluent (thng c gi l giao din Ribbon) gip

bn d dng thao tc trn Microsoft Project 2010.

Phn chnh giao din ca Microsoft Project 2010 gm c:


Page 18

Thanh cng c Quick Access l ni bn c th ty bin giao din, c th thm cc ty chn bn

thng xuyn s dng ln thanh cng c ny.

Thanh tab v giao din Ribbon thn thin. Tab l ni bn thao tc trn Microsoft Project

2010. Trong Microsoft Project 2010 c 5 tab chnh l Task, Resource, Project, View, Team,

ngoi ra c 2 tab c th thay i l Add-in (s dng thm cc cng c h tr bn ngoi) v

Format (ty theo i tng bn chn)

Group: trn mi tab c nhiu group, group l cc chc nng c sp vo mt nhm.


Page 19

Thanh View label nm dc theo cnh tri ca giao din chnh th hin kiu giao din m bn

ang xem.

Khu vc View shortcut cho php bn nhanh chng chuyn i mt s ch xem bn hay s

dng thng xuyn trong Microsoft Project. Bn cnh View shortcut l thanh trt Zoom cho

php bn phng to thu nh.


Page 20

Thanh trng thi Status hin th ch m bn ang s dng l t ng (Auto) hay bng tay

(Manually).

Menu shorcut v thanh cng c mini s hin th khi bn click phi vo mt thnh phn no

trong d n ca bn.

project2010 pro 725

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