Project Tracking and Scheduling

Infsy 570

Dr. R. Ocker

Project Tracking and Scheduling What are some reasons why software is

delivered late? How can you handle unrealistic

software deadlines? How do software projects fall behind

schedule? Brooks: “One day at a time.”

Common myth:

If/when fall behind schedule, throw more bodies onto the project in order to catch up.

problem with this:– learning curve, increased complexity (i.e.

more communication paths)

project manager’s objective

define all project tasks identify tasks lying on the critical path track progress of critical tasks

sw project scheduling distributes estimated effort across the

project duration by allocating effort to specific sw engineering tasks

schedule evolves over time– early stages of project planning - macroscopic

schedule is developed– - identifies major activities– as project progresses - macroscopic schedule

refined into a detailed schedule– specific tasks are identified and scheduled

Two perspectives of scheduling

1.end-date for software release already established

2.end-date set by swe team

Some basic principles of swe scheduling:

time allocation– allocate number of work units (e.g. person days

of effort) to each task– assign start and completion dates

effort validation– ensure that no more than the allocated

number of people are allocated at any given time

defined responsibilities– assign every task to a specific team member(s)

Some basic principles of swe scheduling: defined outcomes

– every task must have a defined outcome ( e.g. design of a module)

defined milestones– every task should be associated with a

project milestone– milestone - accomplished when work

products have been reviewed for quality and approved

Effort Distribution

general guideline - 40-20-40 rule 40% or more of all effort allocated to

analysis and design tasks 40% of effort allocated to testing 20% of effort allocated to programming

characteristics of each project dictate the distribution of effort

Defining a task set for the sw project process model populated with a set of tasks

(i.e., task set) that enable the sw team to define, develop, maintain the software

task set collection of swe work tasks, milestones, and

deliverables that must be accomplished to complete a particular project

task set varies depending on project type and degree of rigor

Project types: concept development projects

– initiated to explore some new business concept or application of new technology

new application development– undertaken due to specific customer request

application enhancement application maintenance reengineering

– rebuild existing legacy system

Degree of rigor with which a process model is applied: four different degrees of rigor

– casual– structured– strict– quick reaction

refer to sections 7.3.1, 7.3.2, 7.3.3, and 7.3.4 to determine degree of rigor

Selection SWE tasks

each project can be approached using a process model that is linear sequential, iterative, or evolutionary

Refinement of major tasks

macroscopic schedule refined to create a detailed project schedule

refinement begins by taking each major task and decomposing it into a set of subtasks, with related work products and milestones

Defining a task network

task network graphic representation of the task flow for a

project; depicts major swe tasks

take into consideration task interdependencies parallel tasks critical path tasks

Scheduling

2 project scheduling methods applicable to SWE PERT - program evaluation and review

technique CPM - critical path method

CPM & PERT both provide tools to

1. develop critical path

2. establish most likely time estimates

3. calculate boundary times that define a time window for each task

boundaries include: earliest time for task to begin latest time for task to begin earliest completion time for task latest completion time for task

tasks - called work breakdown structure (WBS)

timeline charts:

to create a project schedule, begin with set of tasks (WBS)

effort, duration and start date are determined for each task

assign tasks to individuals develop a Gantt (timeline) chart see fig. 7.4

project tables:

tabular listing of all project tasks, their planned and actual start and end dates

use in conjunction with timeline chart to track project progress

see fig. 7.5

Tracking the schedule

different ways to track a project: each team member periodically reports progress evaluate results of reviews determine whether formal project milestones

have been accomplished by scheduled date compare actual start date to planned start date get team members’ assessment of progress to

date

Software Project Plan produced at the end of the planning tasks provides baseline cost and scheduling information relatively brief document communicate scope and resources to sw

management, technical staff, and customer define risks define cost and schedule for management review provide overall approach to development outline how quality will be ensured and how change

management will be managed

Project Description and Team Composition:

1.Each team must identify a potential project and write-up a project description which contains the following:

(a) a description of the need for a new system

What is the business problem that the software will address?

(b) a description of the proposed project and its scope

What are the basic functions that the software will encompass?

Project Description and Team Composition: (c) a description of the setting and users What type of business will use the

software? Who will use the software? (d) platform What type of hardware will the system “run

on”? What programming language will be used

to build the software?

Project Description and Team Composition: 2. Identify team membership I suggest you begin brainstorming about

your topic and team composition over FC ASAP.

Due Date: Friday 2/26 enter into Class News conference on FirstClass

Late Penalty: 5 points per day

Project 1: Planning and Estimating (Software Project Plan)

A. Project Scope and Objectives

1.Statement of Scope - establish and bound project scope

2.Major Functions

3.Performance issues

4.Management and technical constraints

5.Interface considerations

6.Reliability considerations

B. Project Estimates (estimates of effort, cost and project duration)

1.make 2 estimates of cost and effort using any combination of:

LOC, FP, COCOMO, Process based estimation, other

document any assumptions you make

2. reconcile estimates

B. Project Estimates (estimates of effort, cost and project duration)

3. estimate resources (hw/sw tools, reusable components, people)

for each resource, include:

a. description of resource

b. statement of availability

c. chronological time resource will be required

d. duration of time resource will be applied

C. Process Model Selection and Staff Organization 1. Identify a Process Model to be

followed throughout development. 2. Select the team structure

D. Metrics

1. Determine several metrics to measure:

quality of resulting software effectiveness of process used to

develop software 2. Describe how their measurement

will be integrated into the development process

E. Project Schedule

1. Identify project work breakdown structure for projects 2 & 3

2. Develop a Macroscopic Task Network for projects 2 & 3

3. Develop a Gantt Chart for projects 2 & 3

4. Develop a Resource Table for projects 2 & 3

F. Risk Management

1. Identify risks to be managed 2. Discuss how these risks will be

monitored

G. Tracking and Control

1. Set up a tracking system (develop spreadsheet model or use some other software)

2. Identify process for managing change requests during project 3 and remainder of development effort

H. Appendices

Include supporting details in appendices

Suggested Due Date:

April 1 (Thursday)