project progress and site architecture web advisory committee meeting february 18, 2011
TRANSCRIPT
PROJECT PROGRESS ANDSITE ARCHITECTUREPROJECT PROGRESS ANDSITE ARCHITECTURE
Web Advisory Committee MeetingFebruary 18, 2011
Project TimelineProject Timeline
Step Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
RFP Issued
Contract Awarded
Schematic Design
Survey on campus
Design Development
Home page & Upper
Department-level templates
Department sites migrated
Standalone Designs Migrated
Libraries
Policies and Publications
Virtual Tour
Mobile Site
Subdomain rationaleSubdomain rationale
• As feasible, tried to differentiate between Division/Department identities/structure and the content delivered by them
• Consider importance of audience to external marketing messages and top search results
• “www” is not a trophy: Not everything is important to a clear marketing message although it may be important to the mission of the University
• Substituted “academics” and “students” for Provost and Student Affairs subtopics and departments to provide clarity of content vs. organizational clarity
• Not everything fits neatly
Proposed SubdomainsProposed Subdomains
Domain Purpose
www University-wide, large public face, first search engine results
academics University-level academic departments and programs directly under the Provost*
administrationfinance Division, departments, resources under VP for AF
admissions Sub-sections of admissions site (which is at the www level)
advancementrelations Division, departments, resources under VP for AUR
artsandsciences College, departments, resources under CAS
athletics Landing page to UMW Eagles, recreation, fitness, etc.
business College, departments, resources under COB
education College, departments, resources under COE
libraries UMW Libraries sites
president Division, departments, resources under the President
professionalregional Division, departments, resources under DPDRE
provost* Provost Office (sub-departments and resources under “academics”)
students Division, departments, resources under VP for SA and DSL
technology Division, departments, resources under CIO and VP for IT
Unique DomainsUnique Domains
Domain Purpose
arts.umw.edu Currently a page at “arts4community” this would be a gateway page to the arts sites such as orchestra, galleries, etc. Could potentially provide ticket information in a single location, as well as opportunities for giving.
ensembles.umw.edu Unique design and audience, allows for multiple ensemble sites under single domain
galleries.umw.edu Unique design and audience, allows for multiple gallery sites under single domain
garimelchers.org Uses separate domain name now, will carry over to new environment
jamesmonroemuseum.org Unique design and audience
Jepsonalumniexecutivecenter.umw.edu Unique design and audience
magazine.umw.edu Unique design and audience, magazine functionality and theming, allows for multiple issues under single domain and indexing of back issues
rrsbdc.org Uses separate domain name now, will carry over to new environment
orchestra.umw.edu Unique design and audience
umwfoundation.org Needs separate domain to differentiate organization from University
UNRESOLVED #1: Policy or Publication?UNRESOLVED #1: Policy or Publication?
Resource Name
Academic Catalogues
Administrative and Professional Faculty Handbook
BA/BS Transfer Credit Guide
Bias Offense and Incident Reporting Policy
BLS Transfer Credit Guide
Classified Employee Handbook
Dictionary of Academic Regulations (Fredericksburg Campus)
Enrollment-Related Terms
Faculty Handbook
Freedom of Information Act
Freshman Academic Planning Guide (BA/BS)
Identity Standards Manual
Media Relations Policy
Sexual Harassment Policy
Statement of Non-Discrimination
Transfer Academic Planning Guide (BA/BS)
Wage Employee Handbook
Why bother answering this question?Why bother answering this question?
• No current policies on policies/publications: Need cabinet guidance• Current Web publishing method is manual and arbitrary• Policies/Procedures/Standards overhaul being requested by
President with regard to SACS• Policies may be hosted in another searchable document
environment, TBD• Publishing methodologies, metadata, and search different for
policies vs. a visual publication (e.g., Eagle Essentials)• Nomenclature is vague: When is a “handbook” not a “handbook”?• We need to know prior to migrating what the criteria are or we will
perpetuate the current confusion
Possible Criteria for DiscussionPossible Criteria for Discussion
• Policies– Distributed primarily
electronically– Primarily internal– Of concern to the
SACS Self-Study with respect to policies
– In some cases, require President or BOV approval
• Publications– Recognizable print
version distributed– Primarily external– Electronic version is
mostly an archive of a print piece
– May have SACS ramifications (i.e., catalogues), but also includes marketing pieces
UNRESOLVED #2: Programs of StudyUNRESOLVED #2: Programs of Study
Content Department
Geographic Information Science Geography
Middle East Studies Certificate Program Interdisciplinary
Studies in Arabic Modern Foreign Languages
Studies in French Modern Foreign Languages
Studies in German Modern Foreign Languages
Studies in Italian Modern Foreign Languages
Studies in Spanish Modern Foreign Languages
Women’s and Gender Studies Interdisciplinary
The following are standalone Web sites that have been created ad hoc by faculty to publicize a program of study:
Why is this a problem?Why is this a problem?
• Inconsistently published: No “program” page for every discipline
• No structure for accountability: Up to faculty member to maintain content
• Could, over time, conflict with catalogue content: No formal process to reconcile edits as there is with the academic catalogue
Possible Solution: Standard Program PagesPossible Solution: Standard Program Pages
Content collaboration with and vetting by provost/deans/faculty, Clear procedures for updates and maintenance,
Produced and maintained by University Relations to ensure branding and marketing consistency
Possible Solution: Abbreviated Content for Prospective StudentsPossible Solution: Abbreviated Content for Prospective Students
Content collaboration with and vetting by Financial Aid, Residence Life, Student AccountsClear procedures for updates and maintenance,
Produced and maintained by University Relations to ensure branding and marketing consistency